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AFCEA Conference Tonya Crawford

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1 AFCEA Conference Tonya Crawford
Approved for Public Release AFCEA Conference Tonya Crawford Overview of NGA’s Acquisition Approach 14 February 2012 Version 2.0, updated 3/13/ :40 AM Version 8; 28 Feb 2011; 4:15 PM

2 Agenda Agile Acquisition Strategic Initiative Competition Statistics
Small Business Targets Contracting Trends Budget Realities – Way Ahead Business Opportunities

3 Agile Acquisition Objectives
Develop and deliver a suite of tailored processes that meet customer expectations for rapid satisfaction of mission requirements. NGA Board of Directors, August 2011 Agile Acquisition Strategic Initiative Objectives*: Add new value through efficient, flexible, and responsive business processes Use tailored acquisition strategies to rapidly deliver capabilities for operations and technology strategic initiatives Increase “self” and “assisted’ service contract provisions to empower customers to order pre-negotiated supplies and services Efficiently ensure full compliance with all applicable statutes and regulations *Align with Under Secretary of Defense (Acquisition, Technology and Logistics) Memorandum dated June 28, 2010

4 Agile Acquisition Outcomes
Decrease Costs & Do More With What We Have Eliminate duplication within program portfolios Eliminate unnecessary administrative costs (proposal preparation) Create contract provisions that empower program managers to efficiently increase quantities Build enterprise solutions once and reuse them Align IT acquisition strategies with IC IT efficiencies Improve Communication & Increase Collaboration Enable integrated teams to develop apps & services (industry, analysts, users & program office) Provide developers a scalable, affordable, simple environment for creating, testing, and integrating their applications and services Drive collaborative requirements development (SOO vs. SOW/alpha contracting) Promote IC-wide Industry advisory groups Create Tech fellow rotation program Improve Performance Host applications from multiple developers Require unlimited data rights to maximize flexibility Increase use of incentive fees to motivate cost savings, rapid delivery, and superior performance Limit modifications to commercial products and easily incorporate latest commercial technology

5 Agile Acquisition Outcomes (con’t)
Reduce Timelines & Increase Efficiency Reduce amount of lines of accounting Decrease time to transfer/accept Interagency MIPRs Use Lean Six Sigma consulting to improve Configuration Control Management and Software Asset Management Establish a formal Approved Products List (simplify development, integration, test, configuration mgt, and sustainment) Streamline source selection evaluations - limit evaluation criteria Adopt commercial best practice of emphasizing past performance and tech demos Raise dollar thresholds for agency level reviews to align with external statutory/regulatory dollar thresholds Assign Personal Business Advisors to each KC Enhance Self and Assisted Services (Acquisition Service Catalog) Inspire Agile Behavior Improve workforce training, education, and experience Expand governance processes to review and monitor "efficiency"

6 Metrics and Measurements
SO1: Add new value through efficient, flexible and responsive business processes # of Days saved from eliminating and streamlining processes $ Saved through eliminating unnecessary administrative costs and duplication $ Reprioritized to implement the Director’s objectives Average customer satisfaction ratings % of consolidated contract changes, efficient quantity increases and ECPs designed for collaborative innovation SO2: Use tailored acquisition strategies to rapidly deliver capabilities for operations and technology strategic initiatives # of Days to deliver capability or service % of Hardware systems hosting apps from multiple developers % of Development contracts with incentive fees and unlimited data rights $ Saved through cost under-runs, negotiations, and software volume discounts SO3: Increase ‘self’ and ‘assisted’ service contract provisions to empower customers to order pre-negotiated supplies and services # of Contracts that allow Self and Assisted ordering $ Saved through cost under-runs, negotiations, and software volume discounts Migrate content to a single integrated discovery service Ensure every source in metadata framework is tagged (auto-populated) Improve tools for search and discovery Provide embedded support for integrated analytic environment (analysts, engineers, developers, and users) Provide applications and services for self, assisted, and full-service business model Support development activities for a GEOINT application store, flexible GEOINT workstations, structured databases, and unified web presence Transform legacy heritage systems (e.g., retirement of COCOMS, consolidate libraries, next iteration of IEC) Expand and maintain an open IT environment where user can serve as creator, contributor, collaborator, and consumer Provide developers a scalable, affordable, simple environment for creating, testing and integrating applications and services SO4: Efficiently ensure full compliance with all statutes and regulations % of Employees in compliance with acquisition certification requirements # of Positive oversight findings. % of Programs that comply with approved cost, schedule, and performance requirements.

7 NGA FY11 Competitions COMPETITION DOLLARS
72% 64% 36% 28% FY09 Agency Competition Goal – 80%

8 Small Business Targets & Achievements for FY11 and FY12 Goals
FY11 % of NGA $’s FY12 Target Obligated Goals Small Business % % % Small Business * % HUBZone Small Business % 0.4% % Service-Disabled and Veteran 3.0% 2.73% % Service-Disabled and Veteran * % Small Disadvantage Business % % % Small Disadvantage Business * % Women-Owned Small Business % 0.68% % HBCU/MI % % % NOTE: * SB Recertification of NJVC, Chugach’s, etc. conversion to large businesses for reporting. NGA’s Commitment to Small Business Exceeding most Small Business Programs Office Goals Promotes the use of small, small-disadvantaged, HUBZone and women-owned small businesses, service-disabled veteran businesses, historically black colleges/universities and minority institutions Provide technical assistance by conducting outreach programs such as workshops, conferences, forums and trade shows// robust mentor protégé program Large businesses incentivized to subcontract to small businesses

9 Contracting Trends Increased focus on outcome-based requirements
Desired capabilities versus level-of-effort FTEs Use of Statement of Objectives (Government and industry collaborate on requirements) versus traditional Statement of Work Less sole source contracts/more competitions Continued use of Multiple Award IDIQ contracts On-going best value competitions Access to ‘best athletes” while minimizing subcontracting costs Increased capacity to fill requirements Contract provisions that provide for efficient quantity increases Options for additional capacity to facilitate surge requirements Increased opportunities for small businesses to be prime contractors through “Prime of Primes” teaming arrangements Increased use of Firm-Fixed Price contracts Decreased use of Award Fee contracts Increased competition will continue beyond transition to new campus IDIQ Examples: AdminServices, SMARTS, GGI, CIRRUS Shield, TASER

10 Budget Realities – Way Ahead
Eliminate duplication within NSG program portfolios Use of multiple prime contracts (direct relationships) to minimize overhead costs associated with subcontracting, while not impacting small business goals Provide standard hardware and software as Government-Furnished Property (GFP) to developers and integrators for ease of adopting commercial products, processes and technologies Adopt use of commercial software and applications to maximum extent possible Provide contractors with a common development and operational environment (e.g., multiple software applications residing on a single operating environment) Use of shorter-term contracts to drive competitive prices and latest technologies Use of incentive fees to motivate superior performance and cost savings Increased competition will continue beyond transition to new campus

11 Upcoming Opportunity – SEIN
Program Management Program Management Program Management Enterprise Services Integrator Mission Services Integrator (MSI) Enterprise Services Integrator Mission Services Integrator Enterprise Services Integrator (ESI) Mission Services Integrator Mission Services Integrator (MSI) Mission Services Integrator Mission Services Integrator Content Services Integrator (CSI) Content Services Integrator Content Services Integrator Content Services Integrator (CSI) Content Services Integrator Mission Services Integrator Application Services Integrator (ASI) Application Services Integrator Application Services Integrator ( Offeror 1 Offeror 2 Offeror 3 Offeror 4 Offeror 5-n Application Services Integrator (ASI) Application Services Integrator Mission Services Integrator Infrastructure Services Integrator (ISI) Infrastructure Services Integrator Infrastructure Services Integrator Infrastructure Services Integrator Infrastructure Services Integrator Mission Services Integrator

12 Enterprise Service Contracts Lanes-in-the-Road
SEIN EE RDAS SMARTS/ ESMARTS* FFRDC EPASS AdminSERV Supports Enterprise- Level Baseline: Supports Enterprise- wide changes to NSG architecture Executes plans from requirements definition phase to testing NSG SI CLIN #6 Executes NSG requirements Supports interfaces with external systems Introduces new end- user capabilities Manages system integration for segments and application services Transitions to operations * EE & NSG SI Share responsibility for development of the integrated enterprise architecture and for closure of the NSG requirements baseline Supports Program- Level Baseline: Provides SETA services with strict OCI to augment program office staffs in program and portfolio management, systems engineering, security engineering, test and integration, and systems transition Assists with acquisition planning and financial sensitive areas Provides risk and schedule status report for assigned programs Assesses Readiness Review materials Reviews contractor cost estimates Support RFC development and analysis Participates in IV&V activities Supports KC-Level Requirements: Technical staff augmentation including systems engineering, architecture, database analysis, SW development, and scientific analyses for mission support Assists government staff with day-to-day operations Operational technical needs Process development and improvement Office specific effort Staff Augmentation Management Support * ESMARTS will be SMARTS follow-on contract Non-conflicted company providing unbiased support: Provides R&D Systems Engineering concepts and operates R&D Laboratory Provides Studies & Analysis Research Provides Acquisition and Source Selection Support Provides Independent Cost/Schedule and Risk Analysis Provides Program Management and Contract Oversight Support Provides analytical support across NSG Provides GEOINT technical support and subject matter and tradecraft expertise Provides regional analysis, intelligence analysis, cartographic analysis, geospatial analysis, visual information services, multi-media specialists, toponymists, imagery scientists, and imagery analysis/motion imagery analysis Provides administrative and secretarial support: Provides administrative and secretarial support for senior government managers Reviews, prepares, and tracks correspondence and general office policies Plans, coordinates and reviews all administrative management activities for the organization Establishes and maintains computer- based records and files Manages time and attendance related office records Maintains office calendars Provides travel related support

13 Upcoming Opportunity – GDS
Motivation Provides the NSG with timely, accessible GEOINT Services and Products Implements the NGA vision for the NSG & Allied System for Geospatial Intelligence (ASG), and addresses the requirements for GEOINT in a domain structure Replaces the current GGI contract which expires in January 2013 Satisfies requirements in: Safety of Navigation, Foundation GEOINT, Geographic Names & Boundaries, Commercial Airborne, Human Geography, and Open Source Harvesting. Impact to NSG mission Puts the power of high quality, high volume GEOINT into more users hands Improves analyst tradecraft by emphasizing massive population of the Data Sphere Addresses the ever increasing demand for the best foundational and safety of navigation data Increased competition will continue beyond transition to new campus IDIQ Examples: AdminServices, SMARTS, GGI, CIRRUS Shield, TASER

14 Estimated Value Legend
Business Opportunities Estimated Value Legend V Very Large (> $500M) L Large ($100M - $500M) M Medium ($10M - $100M) S Small (< $10M) Anticipated opportunities in next 3 months Opportunity Description V SEIN – Systems Engineering and Integration for the NSG SEIN combines two separate contracts Enterprise Engineering (EE) and NSG Systems Integration (SI) which will integrate enterprise architecture development and NSG requirements baseline closure L ESHOP – Enterprise Strategic Hardware Operations Procurement Develop an enterprise capability for acquiring IT hardware assets supporting standard and non-standard hardware procurements Anticipated opportunities in 3-6 months Opportunity Description V GDS – GEOINT Data Services Take advantage of commercial technologies, build non-static data, and make innovative use of technology to take GEOINT to the next level. RTM3 – Resource Tasking Marketplace Expand concepts to include GEOINT workflow, exploitation, analysis, production processes. Enable needs-based & activity-based intelligence.) L IFSP – InnoVision Future Solutions Program Provide scientific, technical, and R&D expertise to support all facets of InnoVision’s R&D mission; this is a recompete of the current InnoVision R&D (IR&D) effort NCL – NSG Consolidated Libraries Update the current library architecture to include significant increases in storage, data types, sources, performance, and replacement of legacy library architecture AGITK – Advanced Geospatial Intelligence Toolkit Follow-on Provide IC and DoD image analysts with a standardized toolkit for quantitative, integrated exploitation M Organizational Development Provides teambuilding, goal setting, group facilitation, organizational assessments, creative problem solving, and management development Approved for Public Release

15 Estimated Value Legend
Business Opportunities (continued) Estimated Value Legend V Very Large (> $500M) L Large ($100M - $500M) M Medium ($10M - $100M) S Small (< $10M) Anticipated opportunities in 6 months - 1 year Opportunity Description L NGA Motion Imagery Services Consolidate tactical data storage and dissemination capabilities by integrating with the NGA Consolidated Library (NCL) architecture. Information Assurance (Recompete) Provide Computer Network Defense for NGA Systems BOS-W - Base Operations Services – West (Recompete) Provide base operations support to NGA West (Arnold and 2nd Street, St. Louis) GSS – Global Support Services (Recompete) Provide analytic, technical, and logistics support in both CONUS and OCONUS expeditionary environments Anticipated opportunities in 1- 3 years Opportunity Description M AdminServ (Recompete) Provide administrative services to support management and other related operational & technical needs NEWS – NGA Enterprise Workforce System (Recompete) Provide life cycle management and support for NEWS and associated Corporate Applications software (PeopleSoft) and architecture; incorporate additional functionality as required Approved for Public Release

16 Estimated Value Legend
TASER Business Opportunities Estimated Value Legend V Very Large (> $500M) L Large ($100M - $500M) M Medium ($10M - $100M) S Small (< $10M) Anticipated opportunities in next 6 months Opportunity Description L GVS - GEOINT Visualization Services Support the NGA Vision of putting GEOINT into the hands of the users through NSG Visualization Services initiatives by: Providing online, on-demand access to our GEOINT knowledge OGS - Online GEOINT Services Web service developers will continue to service enable data in support of On-line GEOINT service through 1 core support team. Model will include Requirements, Development and Maintenance ABI - Activity Based Intelligence Activity Based Intelligence (ABI) Processing, Exploitation and Dissemination (PED) Techniques, Tools, and Integrating Capabilities M IPL Legacy Sustainment To sustain operations for Product IPLs (P-IPL) and Direct Feed IPLs (DF-IPLs) at COCOMS, Joint Intelligence Operations Centers, Service Intelligence Centers, Embassies, Government Agencies, etc. Global Navigation Services Develop and deploy new Safety of Navigation production system Active Earthscape Follow-on Active Earthscape is the NSG Enterprise orthorectification web service providing orthophotos, orthomosaics, Digital Elevation Model (DEMs) and Web Map Services (WMS) coverage services S eXploit Software Development/Deployment Develop and Deploy the new ASP Baseline Software to the IEC Workstations Human Geography Pilot HG is part of the Foundation GEOIN (GF) domain. Piloting of a hard engineering problem may be an HG Analytic Relational Store of a virtualized layer of the Data Warehouse SERS - Seafloor Earth Reference System Currently TO# In FY12, a previously unfunded NAVY requirement is now funded for $3.8M. Incorporating requirement will change many aspects of the operational baseline design & sustainment Enterprise Search & Integration Services Design, develop, and deliver prototype to perform context retrieval and alerting on NGAnet Approved for Public Release

17 Recent Business Opportunities
In Source Selection Program Description ESMARTS – Enterprise Support to Management and Resources for Technical Services Provide enterprise-wide technical and management support services for NGA in 20+ labor categories with approximately 600+ FTE’s; this is the competitive follow-on to the current SMARTS program HDM – Human Development Management Provides end-to-end processes to manage people resources, from recruitment to retirement and everything in between Recently Awarded Program Description CCLS – Center for Creative Learning Solutions Curriculum development in technical skills training LPD – Leadership & Professional Development Leadership and non-technical professional development Leadership Coaching Provides 1-on-1 executive coaching using a cadre of certified professional coaches to effect deep, sustainable change . Supports the NGA mission through enhanced leadership effectiveness

18 Finding Business Opportunities with NGA
IC ARC (Acquisition Resource Center) - includes CAE/SPE info for industry https://arc.westfields.net/ Federal Business Opportunities Search for “Other Defense Agencies” – then Select “National Geospatial-Intelligence Agency” Federal Assistance - Grants Opportunities “Business Opportunities” page Small Business Interaction with NGA Industry Interaction Acquisition with NGA Established in 2003 to serve as NGA’s single point of contact for industry to interact with NGA to facilitate industry interaction and collaboration on topics of potential interest to NGA Small Business Programs Office


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