Presentation on theme: "INTRODUCTION Time management"— Presentation transcript:
1 INTRODUCTION Time management The ability to use times more smoothly and effectively.Important to all people especially during work or study.A proper time management strategies depends on how do you use your time, what methods do you want to apply and how long does it take.There are lots of ways to use for your time management strategies.If you want to improve on your time management skills, you might want to follow this steps.It needs some practice and guidance.The goal is to help you be aware of how to use your time.
2 WAYS TO IMPROVE TIME MANAGEMENT STRATEGIES Ways to improve your time management strategies:-Know how you spend your timePostpone unnecessary activities until the work is doneStop procrastinatingAvoid multi-taskingSet prioritiesUse a planning toolSchedule your time appropriatelyDelegate: get help from othersManage external time wastersCreate a simple “to-do” list
3 1. KNOW HOW YOU SPEND YOUR TIME Identified the most of your time is concentrate on your works, family, personal, recreation and other activity.Begin by timing what you are doing 15 minutes time lapse for a week or two.Estimate the result and identify your most used time on your tasks.Weekly reviews and update should also be a part of your time management strategies.Be aware with the deadlines and exams approach because your weekly routine must adapt them.
4 2. POSTPONE UNNECESSARY ACTIVITIES UNTIL THE WORK IS DONE Delay tasks or routines that can be postpone until your school work is done.As learners we always meet unexpected opportunities that look appealing, then result in poor performance on a test, on a paper, or in preparation for a task.Some activities that can disturb your work will be more enjoyable later without the stress from the test, assignment and other things.Instead of saying "no" learn to say "later".
5 3. STOP PROCRASTINATINGTry breaking down the task into smaller segments that require less time commitment and result in specific, realistic deadlines.If you’re having trouble getting started, you may need to complete a preparatory task such as collecting materials or organizing your notes.Try building in a reward system as you complete each small segment of the task.
6 4. AVOID MULTI-TASKINGRecent psychological studies have shown that multi- tasking does not actually save time.You will use a lot of time when changing from one task to another.As result, it affects a huge loss of productivity.Routine multi-tasking may lead to difficulty in concentrating and retaining focus when needed.A good way to avoid multi-tasking is by divide your works into groups, from the easiest to hardest.After that, you can focus on the hard one.
7 5. SET PRIORITIESOne of the easiest ways to prioritize is to make a “to- do” list.Number them in order or maybe use a color coding system.Experts agree that the most important tasks usually aren’t the most urgent tasks.However, we tend to let the urgent dominate our lives.We must spend less time on activities that are not important in order to gain time to focus on activities that are not urgent but important.
8 6. USE A PLANNING TOOLTime management experts recommend using a personal planning tool to improve your productivity.Examples of personal planning tools include electronic planners, pocket diaries, calendars, computer programs, wall charts, index cards and notebooks.Writing down your tasks, schedules and memory joggers can free thoughts instead.The key is to find one planning tool that works for you and use that tool consistently deadlines.
9 7. SCHEDULE YOUR TIME APPROPRIATELY Set a regular time to do your scheduling.Identify available time.Slot in high-priority activities according to their urgency.Using your time log, you should have determined those times during the day when you are most productive and alert.Plan your most challenging tasks for when you have the most energy.Block out time for your high priority activities first and protect that time from interruptions.
10 8. DELEGATE: GET HELP FROM OTHERS Delegation means assigning responsibility for a task to someone else, freeing up some of your time for tasks that require your expertise.Select someone with the appropriate skills and authority needed to accomplish the task.Be specific in defining the task but allow the person freedom to personalize the task.Occasionally check over the person to see the progress of the task to be settled and help when it needed.Not to forget to reward those who help and suggest if there were improvement to be make.You can also get help from the expert and professional organizations.
11 9. YOU CAN ALSO GET HELP FROM THE EXPERT AND PROFESSIONAL ORGANIZATIONS. Our time usually will be impacted by external factors comes from the other people and things and we can never expect it.It can be decrease by eliminating time spend in these activities by being strict an discipline to your schedule.One must stick to their schedule to make everything smooth.
12 10. CREATE A SIMPLE “TO-DO” LIST Daily/weekly plannerLong term planner•Write down appointments, classes and meeting on a chronological log book or chart.•Use a monthly chart so that you can plan ahead.•If you are more visual, sketch on your schedule.•Long term planners will also serve as a reminder to constructively plan time for you.•First thing in the morning, check what’s ahead for the day.•Everything will be organized for a month.•Always go to sleep knowing you’re prepared for tomorrow.
13 TIME MANAGEMENT ADVANTAGES AND DISADVANTAGES •More tasks completed:-As your time is well planned you can do more tasks during your workday.•Discipline and self - improvement are mandatory:-Once you have decided to plan your time, you have to discipline yourself and work on self-improvement.
14 •Flexibility:-You are flexible when planning your next meeting because all your tasks are listed in your to-do list and you can use priorities to set task execution sequence.•Access to technologies is required:-You have to constantly read information about advanced and new techniques and tools. Such information can be found in internet.•No event missed:-You no more worry about missing events because your workday is scheduled and reminders and alerts are set for urgent events.
15 CONCLUSIONTime management is important to people especially for the students and workers.It will help them to keep them right on time.In our opinion, the main key towards success is the way they manage their time.If we cannot set our time approximately, we will end up doing our jobs chaotically and can lead to a bad health habit.You will also be able to avoid last minute rushes and participate in a wider number of activities.People with good time management strategies are more likely to carry out each stage efficiently and effectively, producing higher quality pieces of work.