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Informational Grant Writing Workshop March 10, 2009 -- 3:30 to 5:00 PM Welcome to the Steve Gabbitas – Public Information and Communications Manager Margaret.

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Presentation on theme: "Informational Grant Writing Workshop March 10, 2009 -- 3:30 to 5:00 PM Welcome to the Steve Gabbitas – Public Information and Communications Manager Margaret."— Presentation transcript:

1 Informational Grant Writing Workshop March 10, :30 to 5:00 PM Welcome to the Steve Gabbitas – Public Information and Communications Manager Margaret Cross – Administrative Secretary/BCSD Educational Foundation and Community Partnerships Office Karen Nguyen – Teacher/McKinley/Successful Grant Writer/Recipient Michael Stone – Coordinator, Visual and Performing Arts/ BCSD Educational Foundation Grant Reader/Evaluator Robert Hodash – Teacher/Sierra/PG&E Teacher Advisory Board Member

2 Where Does the Educational Foundations Money Come From? Teddy Bear Picnic – Primary Source of Income oSponsorships – Sponsorships (several levels available) carry the event If you know of someone, send them our way! oTicket Sales – People who attend the event oRaffle Sales – We raised $3,000 at 2008 event Gave away more than $800 in restaurant gift certificates Gave away SIX tickets to Disneyland, along with two nights hotel stay in the Disneyland area Its a win-win event – purchaser receives bang for their buck AND students get fantastic opportunities to learn oTeddy Bear Auction – Donated Bear-Themed Gift Baskets, which are then Auctioned and proceeds go to Foundation for Grant Funding

3 BCSD Educational Foundation Grants (1 of 2) There are two types of Grants offered by the Educational Foundation: Non-Competitive and Competitive Non-Competitive grants are not judged or ranked but are awarded on a first-come, first-served basis Competitive grants are judged and ranked by readers and higher scoring grants are recommended for funding Reading Incentives – Non Competitive –Amount - Maximum of $300 per school, but can be for as little as $50 –Uses - student reward purchases such as pencils, book marks, stickers, book purchases –Qualifications - Grant should service a minimum of 45 students if you are applying for $300 –Due Date - at the end of each month -- if you have a project you would like to start in November, your grant should be in by September month end, it should be approved during the October meeting and a check issued by November 1 st Chess Grants – Non Competitive –Amount - Maximum of $300 per school, but can be for as little as $50 –Uses - to purchase chess boards and pieces, timers, or entry fees to chess tournaments –Qualifications - Grant should service a minimum of 45 students if you are applying for $300 –Due Date - at the end of each month --once again if your project begins in November, submit your grant by September month end, approval will be in October and a check issued by November 1 st Neither the Reading Incentives or the Chess Grants are voted on during the summer months

4 BCSD Educational Foundation Grants (2 of 2) Mini-Grants - Competitive –Amount – Maximum of $500 –Uses/Past Successful – a science garden, classroom reading books in protective take home envelopes, musical themed projects –Format – State the Student Learning Objectives, Your Methods of Instruction, A Project Timeline, Method of Evaluation, a Budget and a description of how the budget will be used –Due Date – Back to School Grants due Friday, one week after school is out and Spring Grants due Friday, the first week in December WaMu Math and Science Grants - Competitive –Amount – Maximum of $750 –Uses/Past Successful – must address Math and/or Science specifically –Format – State the Student Learning Objectives, Your Methods of Instruction, A Project Timeline, Method of Evaluation, a Budget and a description of how the budget will be used –Due Date – In 2008, they were due in November, so spring activities could be funded. We have not yet set the due date for the next school year, but were hoping to do it sooner for fall projects. Student Achievement – Competitive –Amount – $1,000 for single teacher grant or $2,000 for a partner grant –Uses/Past Successful – Homework binders, larger garden projects, reading kits, projectors, laptops, & Smart-boards keeping in mind installation & software are not included w/the Smart- boards so other funding may be needed –Format – Narrative includes a need, a goal, your methods, evaluation, timeline and a budget –Due Date – this year is April 15 th by 4:30 pm to the Community Partnerships Office

5 General Instructions for Student Achievement Grants Ed Center Departments are ineligible Submit grant from one school only – teacher split between two schools, grant request can only be from one school Apply as an Individual or as a Partner - $1,000 for one person, up to $2,000 for multiple applicants Do not submit identical proposal under different names – All grants disqualified -- unknown who the actual applicant is DO NOT identify the names of the applicants or the school in the text, heading, or proposal!! This would also be a disqualification. (Its okay in Reading Incentives and Chess Grants) An individual teacher is allowed to apply as a lead teacher on only one grant per year; however, he or she may be included as a partner on a second project (Applies ONLY to Student Achievement Grants)

6 Tips for Writing a Successful Proposal Follow the directions – Whether or not you agree with the formatting instructions, they ARE important. If you dont follow them, you may adversely effect your application. Tell what is different about your project – You came up with the idea and you think it is pretty darn special -- so tell us all about it! Dont use educational or technical jargon – Grant proposals should be easily understood. Dont assume knowledge; tell the readers about the educational needs of your school and students (but without specifically identifying them!) – Tell the reader the whole story, but be careful not to bore them with unnecessary details. Be specific, clear, and concise

7 Tips for Writing a Successful Proposal (Continued) Make sure you show a logical link connecting your goals/objectives, methods, and budget Goals and timelines should be realistic – If you believe you can train a total of 25 students over the course of the grant, say you will train 25. Better to promise 25 and train more than to promise 50 and fail to meet your goal. Use third person and active verbs – a point of view, keep readers interested. Dont use applicants or schools name in your proposal – Grants may be disqualified, or may be returned for correction, but that may result in a missed deadline.

8 Successful Educational Foundation Grant Recipient Suggestions Karen Nguyen, Teacher at McKinley Elementary School, has received several grants from the Educational Foundation, and she has agreed to offer her suggestins and/or assistance to anyone whos interested in writing a grant application. She can be reached by telephone at McKinley or by at

9 Evaluation Criteria Grant contains clearly identified goals Methods are based on proven strategies for achieving the goals Successful results can be easily identified Grant is easily read and understood – Grants should be reader friendly Amount requested is sufficient for entire project Scores a #4 on the Rubric (Take a close look at the Rubric to help you in preparing your proposal. It can be found in the Student Achievement Grant Instructions)

10 Bakersfield City School District Educational Foundation Rubric for Scoring The scoring rubric provides a comprehensive set of quality statements of exemplary projects. The rubric will be used to evaluate Educational Foundation proposals. The rubric level is designed to be a holistic description, not a checklist. Evaluators will assign the score that most clearly resembles the information provided in the application. On the right are the criteria. Across the page are examples of 4, 3, 2, and 1. The highest score an individual can receive is 24. The highest score a partner can receive is The grant has a clearly defined need. Addresses a critical need. Cites specific objective. States how project ties activities and educational outcomes. Cites specific objective. how project ties to plan with activities and educational outcomes. Cites specific objective. Specific objective not clearly linked to project activities and does not address a critical need. No reference to plan or need. 2. The goal is defined and the outcomes are measurable. The goal addresses a critical need and is obtainable. The educational outcomes are stated and are measurable. The goal is defined with measurable outcomes. Goal links to a critical need and is obtainable. The goal is defined. Outcomes are not clearly defined and cannot be measured effectively. The goal and objectives are not clear. Goal is not obtainable. 3. The projects method provides an innovative approach to teaching to Standards. Provides an innovative approach to teaching the Standard(s). Project compliments current existing curriculum and clearly cites the Standard(s). Educational items are outside the typical school purchases. Provides an innovative approach to teaching the Standard(s). Project compliments current existing curriculum and clearly sites Standard(s). Project does not provide an innovative approach. Request items that can be purchased from school budget. No Standard(s) cited. Project departs from the existing curriculum. No Standard(s) cited. 4. The method identified is researched based with specific measurable outcomes for evaluating success. Uses current research to support educational method. Cites research and measurable outcomes in proposal. Gives specific example that relates directly to BCSD children. Uses current research to support educational method. Cites research and measurable outcomes in proposal. Current research is not clearly linked to educational outcomes and/or is not accurate. No reference to research to support educational method. 5. The timeline includes all proposed grant activities. Timeline is clearly stated with realistic dates that are obtainable. The activities listed are linked to timeline. Timeline is clearly stated with realistic dates that are obtainable. Timeline is not clear or realistic for successful completion of activities. No timeline is present. 6. The budget request matches proposed activities. Budget provides a break down of items with amounts thoroughly explained. The budget request matches proposed activities. Budget provides a breakdown of items. The budget request matches proposed activities. Budget items are not clear. Items are not broken down. Budget items are not clear. Items are not broken down. Budget does not match proposed activities. For partner applications only: Strengths and roles of each partner are adequately addressed. Strengths and roles of each partner are clearly addressed with description of collaboration. Proposal describes how partnership will enhance educational outcomes and how items will be shared. Strengths and roles of each partner are clearly addressed with description of collaboration. Collaboration exists but description is not clear how partners will work together. No collaboration is explained.

11 Educational Foundation Grant Reader/Evaluator Suggestions Michael Stone – Coordinator, Visual and Performing Arts, has been a grant reader/ evaluator for the Educational Foundation, and has the following suggestions for submitting a successful grant application:

12 Five Simple Suggestions for a Successful BCSD Educational Foundation Grant Application (1)Type the application – Handwriting can be difficult to read. Type the application. Proof for spelling/grammatical errors before submitting. (2)Make the purpose of the grant clear to the reader – The grant reader should understand specifically how the monies being requested will be used. Many grant applications do not clearly communicate "how" the monies will be used to meet the grant's objectives. (3)Align the instructional objectives with Standards addressed – It is important to specify Standards which will be addressed through the project. If the students will be learning Math or Music Standards, list them. The Educational Foundation wants to see how the grant will improve student achievement. (4)Budget -- Make sure that your budget is accurate. Calculation errors may result in the application being declined. (5)Be creative – It is important to think creatively when coming up with grant proposals. The Educational Foundation wants to know that its funds are being used to do something "special," above and beyond the regular instructional program.

13 Student Achievement Grant Application Instructions Submit one (1) original – which should include the following documents: Intake Sheet (attached to the original only) Cover Sheet Proposed Narrative Itemized Budget Request/itemized Budget Explanation Submit five (5) stapled copies – which should include the following documents: Cover Sheet Proposed Narrative Itemized Budget Request/Itemized Budget Explanation

14 Student Achievement Grant Application Timeline Monday, March 30, 2009 – Beginning date Grant Applications may be submitted Wednesday, April 15, 2009 – Deadline for Grant Applications to be submitted (should be in the Community Partnerships Office by 4:30 PM) Friday, May 22, 2009 – Winners Announced (tentative date – depends on the number of grant applications submitted)

15 Youve Won!! Now What?? Purchasing Process Vendor Purchase Invoice, training receipt, quote Catalogue purchases - all forms completed correctly – make sure to add in any shipping or other costs Check Request Form completed (available on-line) -- you and your principal both need to sign Reimbursement Receipt from purchase Check Request Form completed The Educational Foundation requires accountability for its grant funding, and has very specific guidelines and procedures which must be adhered to. There will be a brief meeting in August for the Student Achievement Grant winners where they will receive additional Information regarding these guidelines and procedures.

16 Youre Done!! Now What?? Submit a mandatory one-page Project Report to the BCSD Educational Foundation by June 30, 2010 Schedule a classroom visit with one or more Educational Foundation Members so they can observe your students enjoying or participating in the grant project Remember, all money unspent by June 30, 2010 will be swept back into the Educational Foundations general fund

17 Pacific Gas and Electric Company Solar Schools Program Robert Hodash Sierra Middle School PG&E Teacher Advisory Board Member and NEED National Teacher Leader Provided information on the PG&E Solar Schools Program and encouraged teachers to make sure they visit the following website for grant funding:

18 There Are Many Other Grant Opportunities Educational Foundation/Community Partnerships Funding Opportunities Grant Opportunities for All Educators ALL NECESSARY FORMS, INSTRUCTIONS, ETC. FOR EDUCATIONAL FOUNDATION GRANTS, AS WELL AS OTHERS, ARE LOCATED ON THIS SITE. THE FORMS ARE USER-FRIENDLY (YOU CAN TYPE DIRECTLY ONTO THE FORMS, OR YOU CAN CUT AND PASTE INTO THE DOCUMENTS.) For assistance, please contact Margaret Cross, ext or by at Note – Large grants (i.e., Federal, state, HP) need District approval – contact Sherry Gladin, Director of Fiscal Services at ext


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