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ARTA. PPA pledges to develop and operate in partnership with the private sector, locally, globally competitive and environment friendly ports to ensure.

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Presentation on theme: "ARTA. PPA pledges to develop and operate in partnership with the private sector, locally, globally competitive and environment friendly ports to ensure."— Presentation transcript:

1 ARTA

2 PPA pledges to develop and operate in partnership with the private sector, locally, globally competitive and environment friendly ports to ensure customers satisfaction and contribute to our countrys economic recovery. Specifically, PPA pledges Oplan Smilling Face & Bilis Aksyon to customers/ Clients that transact business Inside the port 24hours services in the countrys major ports An orderly, clean and safe port Release of cargoes within Thirty (30) minutes from Presentation of complete Documents Hassle –free berthing Application assured through Use of information technology At PPA, service time is anytime, all the time! Please let us know how we have served you By doing any of the following: Accomplish our Feedback Form available in the Nasipit Baseport, Port Terminal Offices of Butuan and Masao and simply drop in the Suggestion Box at the lobby and in our Action Center. Send your Feedback through our email address: pmo_nasipit@yahoo.com or call us at 085-3425352/ 085-3426451pmo_nasipit@yahoo.com Talk to our Officer of the Day. If you are not satisfied with our service, your written/ verbal complaints shall immediately be attended to by the Officer of the Day at the Public Assistance and Complaints Desk. Thank you for helping us continuously improve our services.

3 LIST OF NASIPIT BASEPORT FRONTLINE SERVICES -Allocation of Berthing Spaces and the Services of Docking Needs of Commercial Vessels both Foreign and Domestic -Granting on Entry Clearance to all Commercial Vessels both Foreign and Domestic -Grating of Exit Clearance to all Commercial Vessels both Foreign and Domestic -Withdrawal of Dangerous Goods -Procedure in Withdrawal of Rolling Cargo -Procedure in Withdrawal of General Cargo -Assessment of Stuffing/Stripping Fee and Storage Fee -Documentation, Processing, Approval for Loading of General Cargoes -Documentation, Processing, Approval for Loading of Regulated Cargoes -Documentation, Processing, Approval for Loading of Rolling Cargoes -Documentation, Processing, Approval for Loading of Dangerous Cargoes -Issuance of Official Receipts and RORO Terminal Fee Tickets (RRTF)

4 1 SERVICE TITLE: Allocation of Berthing Spaces and the Service of Docking Needs of Commercial Vessels both Foreign and Domestic OFFICE ADDRESS:Philippine Ports Authority Port Management Office of Nasipit Talisay, Nasipit, Agusan del Norte SERVICE DESCRIPTION:Documentation & Application for Berthing Permit and the Grant of Entry and Exit Clearance to Vessels WHO MUST AVAIL OF THE SERVICE:Shipping Lines and/or Agent who are intending to call their vessels at the Port of Nasipit REQUIREMENTS:* Vessels Registration (for maiden voyage) * Vessel information Sheet/Statistical Supplement * Application for Berth/Anchorage SCHEDULE OF AVAILABILITY OF THE SERVICE:24 Hours/7days a week FEES:Dockage (for Foreign Vessels) Usage Fee (for Domestic Vessels) Port Dues (for Foreign Vessels) Share On Line Handling (Mooring & Unmooring) Share On Pilotage

5 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents, files a Notice of Arrival and fills up the Application for Berth/ Anchorage form and request for berth/anchorage allocation Marine Services Section/ Clearing Officer on duty examines the completeness of the documents; informs the required fees and likewise refers to berthing plan otherwise conducts meeting with all stakeholders if berthing areas congested. 10 minutesRene B. Leyson Joseph John F. Piencenaves Armando R. Balbutin Antonio J. Vallecera Iraida P. Melgo Notice of Arrival and Applicatio n for Berth All Fees and / or Charges are paid prior or upon departur e of the vessel 2Allocates berthing/anchorage areas and grant Berthing Permit 5 minutesRene B. LeysonApplicatio n for Berth/ Anchorage 3Receives copies of Application for Berth/Anchorage and the corresponding berth allocation Clearing Officers on DutyApplicatio n for Berth/ Anchorage HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

6 2 Granting of Entry Clearance to all Commercial Vessels both Foreign and Domestic SERVICE DESCRIPTION: Documentation & Application for Berthing Permit and the Grant of Entry and Exit Clearance to Vessels REQUIREMENT:* Inward Manifest * Bills of Lading/Import Clearance HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents Marine Services Section/Clearing Officer on duty examines the completeness of the documents, informs the required fees 10 minutesRene B. Leyson Joseph John F. Piencenaves Armando R. Balbutin Antonio J. Vallecera Iraida P. Melgo Notice of Arrival and Application for Berth All port charges are paid prior or upon clearance of the vessel 2 Request for the computation of all charges against the vessel including stevedoring and other port charges Computes Anchorage Fees/Dockage/Port Dues/Usage and other charges against the vessel 5 minutesClearing Officer on Duty System generated POIs or computation of port charges 3 Receives the draft of the computation Stamps the Roll Book with Entered if vessel is domestic 2 minutesClearing Officers on Duty Draft computation

7 2 Granting of Exit Clearance to all Commercial Vessels both Foreign and Domestic SERVICE DESCRIPTION:Documentation & Application for Berthing Permit and the Grant of Entry and Exit Clearance to Vessels REQUIREMENT:* Outward Manifest * Bills of Lading/Import Clearance * Roll Book FEES:Dockage (for Foreign Vessels)GRT x Dollar rate x.039 x no. of days in the port Usage Fee (for Domestic Vessels) GRT x.80 x no. of days in the port Port Dues (for Foreign Vessels) GRT x dollar rate x.081 Share on Line Handling (Mooring & Unmooring), please see CHO Matrix Share on Pilotage, please see Pilotage Matrix HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORM S FEES 1 Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents Marine Services Section/Clearing Officer on duty examines the completeness of the documents, and reminds the required fees and issues Port Operation Invoices 10 minutesRene B. Leyson Joseph John F. Piencenaves Armando R. Balbutin Antonio J. Vallecera Iraida P. Melgo VIS POI Dockage & Port Dues and Usage Fees is dependent on the GRT of the Vessel times the number of days and is system generated including 10% government share on pilotage and line handling 2 Pays the required fees per computation/POIs received Receives Port Operations Invoices and issues corresponding Official Receipts 10 minutesCashier/Collection Representative on Duty POI O/I 3 Present the Official Receipt of all port charges paid and request for the grant of exit clearance Examines the Official Receipt and if in order and complete, grants exit clearance by stamping Clearance Granted on all outward documents submitted and Roll Book 5 minutesClearing Officers on Duty OR

8 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES I. ISSUANCE OF OFFICIAL RECEIPT – CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES 1 Proceed to Cashier/Collection Representatives to pay port charges & other revenues FS-Cashier/Collection Representative a.Checks the accuracy of the POI/PCCS presented by the customer b.Receives and counts the payment c.Issues OR and gives original copy of the OR to the customer with the corresponding POI 1 minute Roberto C. Amper Iraida P. Melgo Pilipinas P. Sibayan Carlos M. Yamba POI OR 2 Proceeds back to PSD-Clearing OfficerPresents the Official Receipts to PSD-Clearing Officer and stamps PAID on the BL and POI/PCCS 1 minute I. ISSUANCE OF OFFICIAL RECEIPT – CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES 1 Secures Bill of Lading (BL) from shipping linesShipping Lines 2 Proceeds to CHO-NIASSI and presents BL, Drivers passenger ticket to CHO Cargo Handling Operator (CHO)-NIASSI verifies documents, issue CMCS with remark RRTF 3 Proceeds to Cashier/Collection Representatives and presents the documents PPA Cashier/Collection Representative reviews the documents and issues & fills up RRTF ticket according to type of Vehicle then signs BL & retains copy of BL & CMCS Type of Vehicle Description 1 Motorcycle/Tricycle 2 Car, Minivan, SUV,AUV,Owner Jeep, PUJ not more than 16 pax 3 Light Delivery Truck, Van, Pickup Truck PUJ nor more than 16 pax 4 Stake truck, heavy delivery Truck, passenger/tourist bus, prime mover, tractor head w/or w/out trailer/chassis, 10 wheeler 2 minutesRoberto C. Amper Iraida P. Melgo Pilipinas P. Sibayan Carlos M. Yamba 65.00 129.00 258.00 516.00 For ATSC prepared RRTF tickets: Follow Steps 1 and 2 Proceed to Cashier/ Collection Representative and present the documents including RRTF ticket issued by ATSC Cashier/Collection Representatives confirms and signs the BL & retains copy of BL & CMCS for record purposes. 1 minute Roberto C. Amper Iraida P. Melgo Pilipinas P. Sibayan Carlos M. Yamba -

9 1 SERVICE TITLE: Withdrawal of Dangerous Goods OFFICE ADDRESS:Philippine Ports Authority Port Management Office of Nasipit Talisay, Nasipit, Agusan del Norte SERVICE DESCRIPTION:Withdrawal of Dangerous Goods WHO MUST AVAIL OF THE SERVICE:All Legitimate Port Users REQUIREMENTS:1. Bill of Lading from port of loading 2. Dangerous Goods Handling Permit 3. Delivery Receipt SCHEDULE OF AVAILABILITY OF THE SERVICE:24 Hours a day/7days a week FEES: Wharfage Fee Govt Share on Arrastre (10%) Govt. Share on Stevedoring (10%) PalletizedNon-Palletized10 footer van20 footer van40 footer van 9.00 / cu.m. 70.25 / Rev. Ton 14.95 / Rev. Ton 9.00 / cu.m. 90.20 / Rev. Ton. 21.10/ Rev. Ton. 63.00 / unit 35.60 / unit 129.50 / unit 126.00 / unit 71.25 / unit 215.50 / unit 183.00 / unit 142.35 / unit 215. 50 / unit

10 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Notifies PPA and CHO on the arrival of the vessel & applies for DG Handling Permit Terminal Supervisor/Safety Officer evaluates/examines submitted documents CHO Safety Officer PPA Safety Officer DG Handling Permit 2 Presents Bill of Lading/Import Clearance to PPA Clearing Office for assessment and payment of port charges TOO evaluates/examines the documents, computes/assess port charges, issue invoice and submits same to PPA Cashier for collection of corresponding port charges Antonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin 3 Pays the corresponding port charges per issued invoice PPA Cashier/Collection Rep. collects corresponding port charges and issues Official Receipt Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon Port Operations Invoice (POI) 4 Upon arrival of the vessel, presents to CHO the DG Handling Permit & pays the corresponding handling charges CHO-Scalers Section/CasheringCHO Scaler/Billing Head CMCS 5 Asks CHO Delivery ReceiptCHO Cargo Checkers SectionCHO Checker 6 Submits copy of CHO OR and DR for reassessment/verification Receives/forwards port operations invoice to cashier pays all port charges PPA-PSD Clearing Unit3 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon 7 Retrieves Bill of Lading/Delivery Receipt and attach documents after port charges paid Clears/signs/stamps Bill of Lading3 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin 8 Submits a copy of DR at exit gatePPD/PPA-hired security guardsAll available PPD personnel//PPA- hired security guards on duty HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE Dangerous goods

11 2 Procedure in Withdrawal of Rolling Cargo SERVICE DESCRIPTION:Withdrawal of Rolling Cargoes 1. Vehicle (CHO assited) 2. RRTS – Roll-On/Roll-Off Transport System (self-propelled) REQUIREMENT:1. Bill of Lading 2. Certificate of Registration 3. Official Receipt FEES:1. Vehicle (CHO assisted) a. Wharfage Fee (plus VAT) b. Government Share on Arrastre (10%) (plus VAT)9.00 / cu. m. c. Government Share on Stevedoring(10%) (plus VAT)70/85 / Rev. Ton 2. RRTS – Roll-On/Roll-Off Transport System (self-propelled) 21.10 / Rev. ton a. Terminal Fee Cash Ticket HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Claims B/L from Port of Origin (ROLLING Cargo)CHO-NIASSI10 minutesCHO Checker Please refer to above Fees 2 Pays the required fees per computation/POIs receivedReceives Port Operations Invoices and issues corresponding Official Receipts 15 minutesCHO Scaler/Billing Head/Cashier CMCS 3 CHO assisted-Proceeds to PPA Clearing Unit with the required documents (B/L CMCS, Arrastre, Billing) Receives/forwards port operations invoice to Cashier and pays all port charges Clearing Officer checks the actual volume of cargo. Computes port charges Issues POI 3 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon PCCS POI 4 Retrieves B/Lading/Delivery Receipt & attach documents after port charges are paid Clears/signs/stamps Delivery Receipt3 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin 5 Submits a copy of DR at exit gatePPD/PPA hired security contractorAll available PPD personnel/PPA- hired security guards on duty

12 3 Procedure in Withdrawal of General Cargo SERVICE DESCRIPTION:Withdrawal of Rolling Cargoes 1. Break bulk Cargoes 2. Bulk Cargoes REQUIREMENT:1. Bill of Lading from port of loading 2. Delivery Receipt FEES:a. Wharfage Fee b. Government Share on Arrastre (10%) c. Government Share on stevedoring (10%) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Claims B/L from Port of Origin (ROLLING Cargo)CHO-NIASSICHO Checker Please refer to Fees Matrix 2 Asks for the actual cargo measurement and computation CHO-Scaling SectionCHO Scaler/Billing Head/Cashier CMCS 3 Pays arrastre charges to CHOCHO-NIASSI Official ReceiptCHO CashierPCCS 4 Asks for CHO Delivery ReceiptCHO Cargo Checker SectionCHO Cashier 5 Submits copy of CHO OR and DR for reassessment/verification Receives/forwards port operations invoice to Cashier and pays all port charges Retrieves B/Lading/Delivery Receipt & attach documents after port charges are paid PPA-PSD Clearing Unit Issues POI Clears/signs/stamps Delivery Receipt 3 minutes 10 minutes 3 minutes Antonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon Antonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin 5 Submits a copy of DR at exit gatePPD/PPA hired security contractorAll available PPD personnel/PPA-hired security guards on duty

13 SERVICE TITLE: Assessment of Stuffing/Stripping Fee Storage Fee SERVICE DESCRIPTION:Collection of Additional Port Charges 1. Stuffing Fee 2. Stripping Fee 3. Storage Fee REQUIREMENTS:1. Bill of Lading from port of loading 2. Delivery Receipt FEES: 1.Stuffing Fee (plus 12% VAT) 2.Stripping Fee (plus 12% VAT) 3.Storage Fee (plus 12% VAT) General Cargo10 footer van20 footer van40 footer van 10.00 / pallet - - 5.65 /Rev. Ton/day 30.00 / unit 63.45 / day 50.00 / unit 180.50 /day 100.00 / unit 360.95 / day

14 STEPAPPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1General Cargo Presents documents at PPA Office: a.Outbound Cargo-Bill of Lading b.Inbound Cargo-Bill of Lading/Delivery c.Storage Fee-Bill of Lading and/or Delivery Receipt/CMCS Receives/forwards port operations invoice to cashier and pays all port charges Clearing Officer assesses stuffing fee Clearing Officer assesses stripping fee Clearing Officer presents overdue cargo report and/or date of cargo stored/discharged from the vessel and computes/assesses storage charges Encoders issues POI 10 minutes 1 minute 3 minutes 10 minutes Rene B. Leyson Joseph John F. Piencenaves Armando R. Balbutin Antonio J. Vallecera Iraida P. Melgo Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon CMCS POI Please refer to Fees Matrix 2Retrieves Bill of Lading/attached documents after port charges are paid Clears/signs/stamps Bill of Lading/Delivery Receipt 3 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin 31.For stuffing/storage fee (outbound): - proceeds to CHO for cargo loading 2.For stripping/storage fee (inbound): - submits a copy of Delivery Receipt (DR) at the exit gate CHO allocates manpower/equipment for cargo loading to vessel. Checker checks B/L and all corresponding port charges has been paid PPD/PPA-hired security contractor 15 minutes CHO with supervision by PPA TOO All available PPD personnel/PPA-hired security guards on duty HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

15 1 SERVICE TITLE: Documentation, Processing, Approval for Loading of General Cargoes OFFICE ADDRESS:Philippine Ports Authority Port Management Office of Nasipit Talisay, Nasipit, Agusan del Norte SERVICE DESCRIPTION:Loading of General Cargoes 1. Breakbulk Cargoes 2. Bulk Cargoes WHO MUST AVAIL OF THE SERVICE:All Legitimate Port Users REQUIREMENTS:* Bill of Lading SCHEDULE OF AVAILABILITY OF THE SERVICE:24 Hours a day/7days a week FEES: Palletized Non-Palletized 10 footer container van 20 footer container van 40 footer container van Wharfage Fee (Plus 12% VAT) Govt Share on Arrastre (10%) (Plus 12% VAT) Govt Share on Stevedoring(10%) (Plus 12% VAT) General Cargoes / Iron/Steel General CargoesIron/Steel P9.00 / cu.m. P63.00 / cu.m. P126.00 / cu.m. P189.00 / cu.m. P70.25 / Rev. Ton P90.20 / Rev. Ton P35.60 / Unit P71.25 / Unit P142.35 / Unit P130.70 / Met. Ton P175.45 / Met. Ton P35.60 / Unit P71.25 / Unit P142.35 / Unit P1.495 / P1.495 2.11 / 2.11 12.95 / - 21.55 / -

16 STEPAPPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1General Cargo Brings the cargo and secure Bill of Lading from Shipping Company Shipping Lines 10 minutes Booking ClerkB/L Fees shall be paid upon withdrawal/ Loading of cargo. Or charged to revolving fund. 2Proceeds to PPA and secures CE/WP at Clearing Unit Clearing Officer issues CE/WP after bill of lading/vehicle access slip is presented and allocates storage area 10 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin 3Proceeds to CHO; secures CMCS and pays arrastre/stevedoring share Billing/scalling section 15 minutes Arrastre scaler/billing Head/cashier CMCS 4Proceeds to PPA clearing unit with the required documents. (Bill of Lading/CMCS/arrastre billing) Receives/forwards port operation invoice to cashier and pays all port charges Clearing Officer checks the actual volume of cargo. Computes port charges Issues Port Operation Invoice 5 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon B/L CMCS POI 5 Retrieves Bill of Lading/attached documents after port charges are paid Clears/signs/stamps Bill of Lading 3 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin B/L OR 6Proceeds to CHO for cargo loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid 15 minutesCHO with supervision by PPA T.O.O. B/L PPA OR CHO OR HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

17 2 SERVICE TITLE: Documentation, Processing, Approval for Loading of Regulated Cargoes SERVICE DESCRIPTION: Loading of General Cargoes A. Forest/Planted Specie Products 1. Logs 2. Lumber 3. Plywood/Veneer/Lawanit 4. Rattan/Binding Materials B. Others 1. Coco Lumber 2. Sand and Gravel 3. Mineral Ore REQUIREMENTS: 1. Bill of Lading 2. Attachments A. Forest/Planted Specie Products DENR Clearances: a. CTO – Certificate of Timber Origin b. CLO – Certificate of Lumber Origin c. Permit of Transport (form origin to destination) B. Other a. Philippine Coconut Authority Clearance b. Barangay Clearance for Sand and Gravel c. DENR Permit to Transport FEES: Gen. Cargo (Lumber) Plywood/Veneer/Lawanit 10 footer container van 20 footer container van 40 footer container van Wharfage Fee (Plus 12% VAT) Govt Share on Arrastre (10%) (Plus 12% VAT)Govt Share on Stevedoring(10%) (Plus 12% VAT) P9.00 / cu.m. P63.00 / cu.m. P126.00 / cu.m. P189.00 / cu.m. P123.80 / 1000 bdft. P74.35 / Rev. Ton P35.60 / Unit P71.25 / Unit P142.35 / Unit P31.20 / 1000 bdft. 14.95 / Rev. Ton 12.95 / Unit 21.55 / Unit

18 STEPAPPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1 Regulated Cargoes Secures DENR clearances (CTO, CLO, PTT,), PCA Permit (Coco Lumber), Barangay Clearance (sand & gravel) DENR / PCA / Barangay HallDENR/PCA personnel/ Punong Barangay CTO/CLU PTT/PCA Permit Brgy. Clearance Fees shall be paid upon withdraw al/ Loading of cargo. Or charged to revolving fund. 2 Brings the cargo and secures Bill of Lading from Shipping Company Shipping Lines10 minutesBooking Clerk 3 Proceeds to PPA and secures CE/WP at clearing unit Clearing officer issues CE/WP after bill of Lading/vehicle access slip is presented and allocates storage area 10 minutes Antonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin CMCS 4 Proceeds to CHO; secures CMCS and pays arrastre/stevedoring share Billing/Scalling section15 minutesArrastre scaler/ Billing Head/ Cashier B/L CMCS 5 Proceeds to PPA clearing unit with required documents (Bill of Lading/CMCS/arrastre billing) Receives/forwards port operation invoice to cashier and pays all port charges Clearing officer checks the actual volume of cargo. Computes port charges Issues Port Operation Invoice 5 minutes 10 minutes Antonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon B/L CMCS POI 6Retrieves Bill of Lading/attached documents after port charges are paid Clears/signs/stamps Bill of Lading3 minutes Antonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin B/L OR 7Accomplishes Loading Advice Form and present same to TS Cargo Control and Clearing Unit5 minutesMateo P. VillonesLoading Advice B/L; OR; CTO/COC 8Proceeds to CHO for cargo Loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid 15 minutesCHO with supervision by PPA T.O.O. HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

19 3 SERVICE TITLE: Documentation, Processing, Approval for loading of Cargoes SERVICE DESCRIPTION:Loading of Rolling Cargoes 1. Vehicles (CHO assisted) 2. RRTS – Roll-On-/Roll-Off Transport System (self-propelled) REQUIREMENTS:1. Bill of Lading 2. Certificate of Registration 3. Official Receipt FEES: CHO assisted Wharfage Fee (Plus 12 % VAT) Govt Share on Arrastre (10%) (Plus 12% VAT) Govt Share on Stevedoring (10%) (Plus 12% VAT) P9.00 / cu.m.P70.85 / Rev. TonP21.10 / Rev. Ton Self-propelled (RRTS) Type 1Type 2Type3Type 4 Motorcyle, Tricycle, Scooter Car, Mini Van, SUV, AUV, Owner Jeep, PUJ, (up to 16 pax) Light Delivery Van, Pick-up Truck, PUJ (more than 16 pax) Stake Truck, Heavy Delivery Truck, Passenger/Tourist Bus, Prime Mover, Tractor Head (with or without trailer/chasis) P65.00P129.00P258.00P516.00

20 STEPAPPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1Rolling Cargo Secures Bill of Lading from Shipping Company after presentation of OR/CR Shipping LinesBooking ClerkLTO OR CR Fees shall be paid upon withdrawal / Loading of cargo. Or charged to revolving fund. 2Proceeds to PPA and secures CE/WP at Clearing Unit Clearing Officer issues CE/WP after bill of lading/vehicle access slip is presented and allocates storage area 10 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin B/L CEWP 3Proceeds to CHO; secures CMCS and pays arrastre/stevedoring share Billing/scalling section 15 minutes Arrastre scaler/billing Head/cashier CMCS 4Proceeds to PPA clearing unit with the required documents. (Bill of Lading/CMCS/arrastre billing) Receives/forwards port operation invoice to cashier and pays all port charges Clearing Officer checks the actual volume of cargo. Computes port charges Issues Port Operation Invoice 5 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon B/L CMCS POI 5 Retrieves Bill of Lading/attached documents after port charges are paid Clears/signs/stamps Bill of Lading 3 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin B/L OR 6Proceeds to CHO for cargo loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid 15 minutesCHO with supervision by PPA T.O.O. B/L PPA OR CHO OR HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

21 4 Documentation, Processing, Approval for Loading of Dangerous Goods SERVICE DESCRIPTION:Dangerous Goods Handling Process/Procedure REQUIREMENT:1. Bill of Lading 2. Dangerous Goods Handling Permit from PCG HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 (Dangerous Cargoes) Properly packages cargo and applies for DG Handling Permit w/the Coast Guard, PPA and other govt agencies and notifies CHO and pays the corresponding permit fees TS and/or Safety Officer evaluate application for DG Handling Permit and approve if so warrant Wharf supervisor prepares VOC and have it signed by Shipping/Shipper and attested by PPA representative VOC All port charges are paid prior or upon clearance of the vessel 2Secures booking/Bill of Lading/Export Dec. and present same to PPA for payment of corresponding port charges and applies CEWP Process and computes port charges, issues invoice and forward to PPA cashier for payment by shipper/shipping after which allocates stacking space and issues CEWP 15 minutesB/L CEWP CMCS POI OR 3Presents CEWP to Gate Guard for entry of cargo to the port premises Gate Guard examines/verifies, log CEWP together with the DG Handling Permit and allow entry of dangerous cargoes 10 minutesCHO receives DG and stack same at the allocated area CEWP B/L

22 STEPAPPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 4Presents Bill of Lading/Export Dec. to CHO for measurement of cargo and assessment of A/S. Pay corresponding A/S and secures O.R. Clears/signs/stamps Bill of Lading 15 minutes CHO scaler/billing head/cashierB/L CMCS Fees shall be paid upon withdrawal/ Loading of cargo. Or charged to revolving fund. 5Applies for Loading Clearance/Permit w/PPA office and present Bill of Lading/Export Dec. Receives/forwards port operation invoice to cashier and pays all port charges Present CMCS for reassessment of port charges and if no accrued storage charges, issues Loading Clearance/Permit Issues Port Operation Invoice 10 minutes CHO checker with the supervision by PPA TOO Wregner B. Fortun Troy B. Lumag Hazel A. Alejandrino Brando B. Bucayon B/L CMCS POI 6Retrieves Bill of Lading/attached documents after port charges are paid Clears/signs/stamps Bill of Lading3 minutesAntonio J. Vallecera Iraida P. Melgo J.J. F. Piencenaves Armando R. Balbutin B/L OR 8Proceeds to CHO for cargo loadingCHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid 15 minutesCHO with supervision by PPA T.O.O. B/L PPA OR CHO OR HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

23 5 SERVICE TITLE: Issuance of Official Receipt and RORO Terminal Fee Tickets (RRTF) SERVICE DESCRIPTION:All Port Charges and other revenues assessed by Operations, Engineering, Port Police, Acting BDMO are collected by the Cashier/Collection Representative and corresponding Official Receipt/RoRo Terminal Fee Tickets are issued to acknowledge receipt thereof. WHO MUST AVAIL OF THE SERVICE:All Port customers such as Shippers/consigness, Vessel Representative, Shipping/ Liner Representatives, Service Providers, Passengers, Lessees, Ship Chandler, Businessmen & other port customers REQUIREMENTS:a. Port Operations Invoice or b. Port Charges Computation Sheets c. Bill of Lading (for RoRo Vehicles-RRTF) d. Authority to Withhold from the BIR (for customers who are new withholding agents) e. BIR Form 2307 (for customers who Withhold 2% tax) FEES:a. Charges against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage – Berthing, b. Charges against Cargoes – Wharfage, Storage, Government Share, Share on Arrastre/Stevedoring Income, Portrage, Pilotage Fees c. Other Port Charges – Rentals, Stuffing, Stripping, Permit Fee, Watering & Electric Consumption, Mooring/Unmooring, etc. d. RORO Terminal Fee Tickets – for RORO Vehicles

24 LIST OF MASAO PORT TERMINAL FRONTLINE -Processing of Permits -Notice of Arrival (NOA) -Application for Berth/Anchorage (ABA) -Vessel Entrance -Application for Exit Clearance -Cargo Stackpilling -Cargo Entry (Cargo Loading) -Cargo Withdrawal (Incoming Cargo) -Issuance of Official Receipts and Cash Tickets

25 1 SERVICE TITLE: Processing of Permits OFFICE ADDRESS:Philippine Ports Authority Terminal Management Office of Masao Port Area, Brgy, Lumbucan, Butuan City Tel. No. 342-6451 / 343-0138 SERVICE DESCRIPTION:A permit be secured from the Authority before a vessel can undertake either or the following: a. Watering b. Bunkering c. Repair works, such as welding, chipping, painting, etc. d. Loading/unloading of dangerous cargo WHO MUST AVAIL OF THE SERVICE:Vessel Representative, Shipping Lines, Consignees, Shippers, etc. REQUIREMENTS:Duly accomplished Permit Form SCHEDULE OF AVAILABILITY OF THE SERVICE:Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES:Permit Fee

26 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Proceed to TMO Office and submits duly accomplished Permit Form in duplicate TOO prepares assessment: If form is not properly filled-up TOO to assist customer how to fill it up 3 minutesLuisito C. Cassion Gaye Lauress C. Jamero Permit 2Proceeds to cashier with the Port Charges Computation Sheet Cashier receives payment and issues Official Receipt Roberto C. Amper33.60 3Goes back to TOO with Official Receipt Fills up portion indicating Official Receipt Number, date and amount paid and returns to customer for approval by the Terminal Manager 3 minutesLuisito C. Cassion Gaye Lauress C. Jamero 4Proceeds to Terminal ManagerApproves/signs permit1 minuteLuisito C. Cassion 5Goes back to TOO with approved Permit Takes note of TMs action. Gives customer one copy and retains the other copy for future reference 1 minuteLuisito C. Cassion HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

27 2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of Vessel SERVICE DESCRIPTION: NOA is intended to inform the Authority that a vessel is arriving. Vessels particular, purpose of call other information are stated in the NOA to serve as guide for PPA personnel in berth allocation and other actions to be taken. REQUIREMENT:Duly accomplished NOA Form HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Proceeds to TMO Office and submits Notice of Arrival in duplicate TOO receives NOA and checks to see to it that all necessary data needed is stated in the NOA If customer does not have a copy of the form, TOO to provide and assist customer how to fill it up properly If in order, stamps Received, retain 1 copy & give to customer the other copy Forwards NOA to Terminal Manager for info. Takes note of the NOA and returns copy to TOO for filling and for future reference 3 minutesLuisito C. Cassion Gaye Lauress C. Jamero Luisito C. Cassion NOANONE

28 3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of Vessel SERVICE DESCRIPTION: This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA, last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged) to serve as guide for PPA personnel in decision making as to berth allocation and other matters in port and harbour operation to ensure fast turn around time of vessel efficient cargo handling operation and safety of port facilities. REQUIREMENT:Duly accomplished Application Form HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to TMO Office and submits Application for Berth/Anchorage in duplicate TOO receives copy and reviews Application for Berth/Anchorage to make sure that is properly accomplished. Returns application to customer for approval by the Terminal Manager 3 minutesLuisito C. Cassion Gaye Lauress C. Jamero ABA NONE 2 Proceeds to Terminal ManagerThe Terminal Manager acts on the Application indicating berth allocation, takes note of ETA, ETD, draft, special cargo handling equipment needed or other arrangements, if any. 5 minutesClearing Officer on Duty 3 Goes back to TOOReturns 1 copy to customer and retains the other copy. Takes note of the schedule and other details stated in the approved Application and files same for future reference 1 minuteLuisito C. Cassion Gaye Lauress C. Jamero

29 4 Vessel Entrance SERVICE DESCRIPTION: All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables PPA to monitor vessel traffic and a basis for determining port charges WHO MUST AVAIL OF THE SERVICE:Vessel Clearing Officer, Vessel or Shipping Lines Representative REQUIREMENTS:Vessels Roll Book, Inward Manifest, Bills of Lading, Vessels Crew list, Masters Oath of Safe Departure HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 VCO proceeds to TMO and submits: Dom – 3 Inward Coasting Manifest duly stamped from P/Origin MOSD Crew List B/L if loaded with cargo For – 3 Inward Foreign Manifest duly signed by Vessel Master Crew List Vessel Stat. Supplement Receives/checks documents submitted by customer, if in order, customer to fill up VIS 5 minutesLuisito C. Cassion Gaye Lauress C. Jamero - 2 Fills up VISStamps Vessels Roll Book (Dom) Entered indicating date & time of arrival and initials Temporary files these documents to be retrieved upon application for Exit Clearance 3 minutesLuisito C. Cassion Gaye Lauress C. Jamero

30 5 Application for Exit Clearance SERVICE DESCRIPTION:Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected WHO MUST AVAIL OF THE SERVICE:Vessels Representative REQUIREMENTS:Vessels Roll Book, Inward Manifest, Bills of Lading, Vessels Crew list, Masters Oath of Safe Departure HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 VCO proceeds to TMO and submits: Dom – 3 Inward Coasting Manifest duly stamped from P/Origin MOSD Crew List B/L if loaded with cargo For – 3 Inward Foreign Manifest duly signed by Vessel Master Crew List Vessel Stat. Supplement Receives/checks documents submitted by customer, if in order, customer to fill up VIS 5 minutesLuisito C. Cassion Gaye Lauress C. Jamero - 2 Fills up VISStamps Vessels Roll Book (Dom) Entered indicating date & time of arrival and initials Temporary files these documents to be retrieved upon application for Exit Clearance 3 minutesLuisito C. Cassion Gaye Lauress C. Jamero

31 6 Cargo Stack pilling SERVICE DESCRIPTION:To ensure that only cargoes that are properly documented are allowed entry into the port for stack pilling prior to loading to vessel WHO MUST AVAIL OF THE SERVICE:Shipping Lines, Shippers REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Presents to TOO Bill of Lading and other supporting documents of cargo for stack pilling Verifies documents and if found in order, issues Cargo Entry/Withdrawal Permit (CEWP) 5 minutesLuisito C. Cassion Gaye Lauress C. Jamero - See attached schedule 2 Presents CEWP to PPA TMO Gate Guard upon entry Collects original CEWP and checks cargo, if in order allows entry and directs shippers to designated area for stack pilling Cargo stackpiled – awaits loading to vessel PPA Gate Guard 3 Goes back to TOO and returns erroneous CEWP If discrepancy as to actual cargo & CEWP is noted by GG, returns CEWP to shipper Examines and corrects discrepancy and returns CEWP to shipper5 minutesLuisito C. Cassion Gaye Lauress C. Jamero 4 Presents corrected CEWO to Gate GuardReceives corrected CEWP and directs shipper to designated stack pilling area PPA Gate Guard

32 7 Cargo Entry (Cargo Loading) SERVICE DESCRIPTION:To ensure that only cargoes that are properly documented are allowed entry into the port for stack pilling prior to loading to vessel WHO MUST AVAIL OF THE SERVICE:Shipping Lines, Shippers REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment Cargo Handling Operator (CHO) - 2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Govt Share of CH charges 5 minutesLuisito C. Cassion Gaye Lauress C. Jamero See attached schedule 3 Goes back to TOO and returns erroneous CEWP Receives payment & issues O.R.5 minutesRoberto C. Amper 4 Goes back to TOO with PPA O.R.Checks O.R. then issues CEWP5 minutesLuisito C. Cassion Gaye Lauress C. Jamero 5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes If documents are in order and complete, orders Cargo Loading CHO

33 8 Cargo Withdrawal (Incoming Cargo) SERVICE DESCRIPTION:Cargo Withdrawal process is a system to be followed before cargoes can pass through the exit gates to ensure that all fees due PPA has been paid and only legitimate owner can withdraw cargoes WHO MUST AVAIL OF THE SERVICE:Vessels Representative, Shipping Lines, Shippers etc. REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment Cargo Handling Operator (CHO) - 2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Govt Share of CH charges 5 minutesLuisito C. Cassion Gaye Lauress C. Jamero See attached schedule 3 Goes back to TOO and returns erroneous CEWP Receives payment & issues O.R.5 minutesRoberto C. Amper 4 Goes back to TOO with PPA O.R.Checks O.R. then issues CEWP5 minutesLuisito C. Cassion Gaye Lauress C. Jamero 5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes If documents are in order and complete, orders Cargo Loading CHO

34 9 Issuance of Official Receipt and Cash Tickets SERVICE DESCRIPTION:All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO are collected by the Cashier/Special Collecting Officer and corresponding Official Receipts are issued in acknowledgement thereof. WHO MUST AVAIL OF THE SERVICE:All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner Representatives, Service Provider, Leasees, Ship Chandler, Businessmen and other port customers REQUIREMENTS:Port Charges Computation Sheets FEES:a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage b. Charges Against Cargoes – Wharfage, Storage, Govt. Share on Arrastre/Stevedoring Income, Pilotage Fees HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES 1 Proceed to Cashier/Special Collecting Officer to pay port charges and other revenues Cashier/Special Collecting Officer a.Checks the accuracy of the PCCS presented by the customer a.Receives and counts the payment a.Issues Official Receipt and gives original copy of the OR to the customer with the corresponding PCCS 1 minute Roberto C. Amper Gaye Lauress C. Jamero

35 LIST OF BUTUAN PORT TERMINAL FRONTLINE SERVICES -Processing of Permits -Notice of Arrival (NOA) -Application for Berth/Anchorage (ABA) -Vessel Entrance -Application for Exit Clearance -Cargo Stackpilling -Cargo Entry (Cargo Loading) -Cargo Withdrawal (Incoming Cargo) -Issuance of Official Receipts and Cash Tickets

36 1 SERVICE TITLE: Processing of Permits OFFICE ADDRESS:Philippine Ports Authority Terminal Management Office of Butuan Port Area, Butuan City Tel. No. 342-6451 SERVICE DESCRIPTION:A permit be secured from the Authority before a vessel can undertake either or the following: a. Watering b. Bunkering c. Repair works, such as welding, chipping, painting, etc. d. Loading/unloading of dangerous cargo WHO MUST AVAIL OF THE SERVICE:Vessel Representative, Shipping Lines, Consignees, Shippers, etc. REQUIREMENTS:Duly accomplished Permit Form SCHEDULE OF AVAILABILITY OF THE SERVICE:Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES:Permit Fee

37 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1Proceed to TMO Office and submits duly accomplished Permit Form in duplicate TOO prepares assessment: If form is not properly filled-up TOO to assist customer how to fill it up 3 minutesLolita S. Santa Juancho I. Talili 2Proceeds to cashier with the Port Charges Computation Sheet Cashier receives payment and issues Official Receipt Roberto C. Amper33.60 3Goes back to TOO with Official Receipt Fills up portion indicating Official Receipt Number, date and amount paid and returns to customer for approval by the Terminal Manager 3 minutesLolita S. Santa Juancho I. Talili 4Proceeds to Terminal ManagerApproves/signs permit1 minuteJuancho I. Talili 5Goes back to TOO with approved Permit Takes note of TMs action. Gives customer one copy and retains the other copy for future reference 1 minuteLolita S. Santa Juancho I. Talili HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

38 2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of Vessel SERVICE DESCRIPTION:NOA is intended to inform the Authority that a vessel is arriving. Vessels particular, purpose of call other information are stated in the NOA to serve as guide for PPA personnel in berth allocation and other actions to be taken. REQUIREMENT:Duly accomplished NOA Form HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1Proceeds to TMO Office and submits Notice of Arrival in duplicate TOO receives NOA and checks to see to it that all necessary data needed is stated in the NOA If customer does not have a copy of the form, TOO to provide and assist customer how to fill it up properly If in order, stamps Received, retain 1 copy & give to customer the other copy Forwards NOA to Terminal Manager for info. Takes note of the NOA and returns copy to TOO for filling and for future reference 3 minutesLolita S. Santa Juancho I. Talili Mateo P. Villones NOANONE

39 3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of Vessel SERVICE DESCRIPTION:This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA, last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged) to serve as guide for PPA personnel in decision making as to berth allocation and other matters in port and harbour operation to ensure fast turn around time of vessel efficient cargo handling operation and safety of port facilities. REQUIREMENT:Duly accomplished Application Form HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to TMO Office and submits Application for Berth/Anchorage in duplicate TOO receives copy and reviews Application for Berth/Anchorage to make sure that is properly accomplished. Returns application to customer for approval by the Terminal Manager 3 minutesLolita S. Santa Juancho I. Talili ABA - 2 Proceeds to Terminal ManagerThe Terminal Manager acts on the Application indicating berth allocation, takes note of ETA, ETD, draft, special cargo handling equipment needed or other arrangements, if any. 5 minutesJuancho I. Talili 3 Goes back to TOOReturns 1 copy to customer and retains the other copy. Takes note of the schedule and other details stated in the approved Application and files same for future reference 1 minuteLolita S. Santa Juancho I. Talili

40 4 Vessel Entrance SERVICE DESCRIPTION:All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables PPA to monitor vessel traffic and a basis for determining port charges WHO MUST AVAIL OF THE SERVICE:Vessel Clearing Officer, Vessel or Shipping Lines Representative REQUIREMENTS:Vessels Roll Book, Inward Manifest, Bills of Lading, Vessels Crew list, Masters Oath of Safe Departure HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 VCO proceeds to TMO and submits: Dom – 3 Inward Coasting Manifest duly stamped from P/Origin MOSD Crew List B/L if loaded with cargo For – 3 Inward Foreign Manifest duly signed by Vessel Master Crew List Vessel Stat. Supplement Receives/checks documents submitted by customer, if in order, customer to fill up VIS 5 minutesLolita S. Santa Juancho I. Talili - 2 Fills up VISStamps Vessels Roll Book (Dom) Entered indicating date & time of arrival and initials Temporary files these documents to be retrieved upon application for Exit Clearance 3 minutesLolita S. Santa Juancho I. Talili

41 5 Application for Exit Clearance SERVICE DESCRIPTION:Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected WHO MUST AVAIL OF THE SERVICE:Vessels Representative REQUIREMENTS:Vessels Roll Book, Inward Manifest, Bills of Lading, Vessels Crew list, Masters Oath of Safe Departure HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 VCO proceeds to TMO and submits: Dom – 6 Outward Coasting Manifest duly signed by Master MOSD from PCG B/L if loaded with cargo Crew List For – 10 Outward Foreign Manifest duly signed by Master and BOC Receives OCM/OFM and retrieves ICM/IFM on file, checks VIS computes Port Dues (PCCS) 5 minutesLolita S. Santa Juancho I. Talili - See attached schedule 2 Proceeds to Cashier with the PCCS to pay Receives payment and issues O.R.3 minutesRoberto C. Amper 3 Goes back to TOOVerifies O.R., stamps OCM/OFM and VRB Clearance Granted for domestic vessel and Port Charges Paid for foreign vessel 5 minutesLolita S. Santa Juancho I. Talili

42 6 Cargo Stack pilling SERVICE DESCRIPTION:To ensure that only cargoes that are properly documented are allowed entry into the port for stack pilling prior to loading to vessel WHO MUST AVAIL OF THE SERVICE:Shipping Lines, Shippers REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Presents to TOO Bill of Lading and other supporting documents of cargo for stack pilling Verifies documents and if found in order, issues Cargo Entry/Withdrawal Permit (CEWP) 5 minutesLolita S. Santa Juancho I. Talili - See attached schedule 2 Presents CEWP to PPA TMO Gate Guard upon entry Collects original CEWP and checks cargo, if in order allows entry and directs shippers to designated area for stack pilling Cargo stackpiled – awaits loading to vessel PPA Gate Guard 3 Goes back to TOO and returns erroneous CEWP If discrepancy as to actual cargo & CEWP is noted by GG, returns CEWP to shipper Examines and corrects discrepancy and returns CEWP to shipper5 minutesLolita S. Santa Juancho I. Talili 4 Presents corrected CEWO to Gate GuardReceives corrected CEWP and directs shipper to designated stack pilling area PPA Gate Guard

43 7 Cargo Entry (Cargo Loading) SERVICE DESCRIPTION:To ensure that only cargoes that are properly documented are allowed entry into the port for stack pilling prior to loading to vessel WHO MUST AVAIL OF THE SERVICE:Shipping Lines, Shippers REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment Cargo Handling Operator (CHO) - 2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Govt Share of CH charges 5 minutesLolita S. Santa Juancho I. Talili See attached schedule 3 Goes back to TOO and returns erroneous CEWP Receives payment & issues O.R.5 minutesRoberto C. Amper 4 Goes back to TOO with PPA O.R.Checks O.R. then issues CEWP5 minutesLolita S. Santa Juancho I. Talili 5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes If documents are in order and complete, orders Cargo Loading CHO

44 8 Cargo Withdrawal (Incoming Cargo) SERVICE DESCRIPTION:Cargo Withdrawal process is a system to be followed before cargoes can pass through the exit gates to ensure that all fees due PPA has been paid and only legitimate owner can withdraw cargoes WHO MUST AVAIL OF THE SERVICE:Vessels Representative, Shipping Lines, Shippers etc. REQUIREMENTS:Bill of Lading, Loading/Unloading Advice for regulated cargoes FEES:Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment Cargo Handling Operator (CHO) - 2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Govt Share of CH charges 5 minutesLolita S. Santa Juancho I. Talili See attached schedule 3 Goes back to TOO and returns erroneous CEWP Receives payment & issues O.R.5 minutesRoberto C. Amper 4 Goes back to TOO with PPA O.R.Checks O.R. then issues CEWP5 minutesLolita S. Santa Juancho I. Talili 5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes If documents are in order and complete, orders Cargo Loading CHO PPA Gate Guard

45 9 Issuance of Official Receipt and Cash Tickets SERVICE DESCRIPTION:All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO are collected by the Cashier/Special Collecting Officer and corresponding Official Receipts are issued in acknowledgement thereof. WHO MUST AVAIL OF THE SERVICE:All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner Representatives, Service Provider, Leasees, Ship Chandler, Businessmen and other port customers REQUIREMENTS:Port Charges Computation Sheets FEES:a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage b. Charges Against Cargoes – Wharfage, Storage, Govt. Share on Arrastre/Stevedoring Income, Pilotage Fees HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES 1 Proceed to Cashier/Special Collecting Officer to pay port charges and other revenues Cashier/Special Collecting Officer a.Checks the accuracy of the PCCS presented by the customer a.Receives and counts the payment a.Issues Official Receipt and gives original copy of the OR to the customer with the corresponding PCCS 1 minute Roberto C. Amper

46 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES 1 Secures amount of fees from concerned personnel Finance Section/other concerned sections Certification on any official records, ex. Certification of No Outstanding Accounts 0.5 minutesElnora C. Aquino - 22.40 Administrative Services Section Copy fee for every page/sheet of official records or documents: a.Computer print-out-Minimum charge for 1 or 1 st page for every additional page b.Electro/Xerox copy-Minimum charge for 1 or 1 st page for every additional page c.Customers own document per copy 1 minuteCaroline A. Blacano 6.75 5.60 6.75 3.40 2.00 Port Services Division a.Badminton Court-hourly rate Location of Court/No. of hours used b.Tennis Court –hourly rate Morning/Afternoon/No. of hours used Evening/No. of hours used 0.5 minute 44.80 22.40 67.20 2 Proceeds to Clearing Officer for PCCSPort Services Division -Clearing Officer prepares computation/PCCS 1 minuteLolita S. Santa Juancho I. Talili 3 Proceeds to Cashier/Special Collecting Officer to pay fees Cashier/Special Collecting Officer a.Checks the accuracy of the PCCS presented by the customer b.Receives and counts the payment c.Issues O.R.s and gives original copy to the customer with corresponding PCCS 1 minute Roberto C. Amper

47 LIST OF PORT POLICE DIVISION FRONTLINE SERVICES -Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo) -Processing Annual Pedestrian Pass -Processing of Permit to Operate Private Security Agency -Agency Complaints and Incidents Inside the Port

48 1 SERVICE TITLE: Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo) OFFICE ADDRESS:Philippine Ports Authority Terminal Management Office of Nasipit Port Police Division SERVICE DESCRIPTION:Processing/Availment of Annual Vehicle Pass (Stickers) pursuant to Port District Office- Northern Mindanao Access Control Regulations WHO MUST AVAIL OF THE SERVICE:All legitimate Port Users of the Port of Nasipit REQUIREMENTS:a. Fill up Application Forms b. Photocopy of vehicle Official Receipt (OR) and Certificate of Registration (CR) c. Long Folder with Fastener d. Permit to Operate Trucking Service issued by PPA for the current year e. LTFRB Franchise (Xerox copy) f. Business Permit SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES:Stickers (Cargo) – P123.20 Sticker (Non-Cargo) – P67.20

49 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Proceed to PPA-PPD Office and secure Annual Vehicle Pass Application Form Brief customer how to fill-up form5 minutesLoriejean O. MejalaApplication Form - 2Filling-up AVP Form and submits requirements Checking/verification of requirements documents 10 minutesLoriejean O. Mejala Jose Ma. M. Yares - 3Proceeds to Clearing Office/Cashier for payment of corresponding fees Issues Port Operation Invoice (POI) and Official Receipt (OR) 10 minutesLolita S. Santa Kristine T. Radaza Troy B. Lumag Hazel M. Alejandrino Angeline R. Colima Wregner B. Fortun Roberto C. Amper Iraida P. Melgo Carlos M. Yamba Juancho I. Talili Stickers (Cargo) Stickers – 100.00 PPD Clearance – 10.00 12% VAT – 13.20 Total - 123.20 Stickers (Non-Cargo) Sticker – 50.00 PPD Clearance – 10.00 12% VAT – 7.20 Total - 67.20 4Back to PPD Office for issuance of PPA AVP Stickers 3 minutesLoriejean O. Mejala--

50 2 Processing Annual Pedestrian Pass SERVICE DESCRIPTION:Processing/Availment of Annual Pedestrian Pass pursuant to Port District Office-Northern Mindanao Access Control Regulation REQUIREMENTS:a. Fill up Application Form b. 2 pcs. ID picture, 1.5 x 1.5 c. Photocopy of Business Permit d. Masterlist of employees duly signed by Head of Office/Authorized Official e. Signed certification by shipper/employer in case single agent transacting on his behalf FEES:APP – P67.20 * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Proceed to PPA-PPD Office and secure Annual Vehicle Pass Application Form Brief customer how to fill-up form5 minutesLoriejean O. MejalaApplication Form - 2Filling-up AVP Form and submits requirementsChecking/verification of requirements documents 10 minutesLoriejean O. Mejala Jose Ma. M. Yares - 3Proceeds to Clearing Office/Cashier for payment of corresponding fees Issues Port Operation Invoice (POI) and Official Receipt (OR) 10 minutes Lolita S. Santa Kristine T. Radaza Troy B. Lumag Hazel M. Alejandrino Angeline R. Colima Wregner B. Fortun Roberto C. Amper Iraida P. Melgo Carlos M. Yamba Juancho I. Talili Stickers (Cargo) Stickers – 100.00 PPD Clearance – 10.00 12% VAT – 13.20 Total - 123.20 Stickers (Non-Cargo) Sticker – 50.00 PPD Clearance – 10.00 12% VAT – 7.20 Total - 67.20 4Proceed to OPM for the signature of the Port Manager 5 hoursJuancho I. Talili Renato T. Tolinero -- 5.Goes back to PPD Office for the release of PPA APP 3 minutesLoriejean O. Mejala --

51 3 Processing Permit to Operate Services at Port in relation to PPA MC No. 16-90 SERVICE DESCRIPTION:Availment of PERMIT TO OPERATE (Security Services) REQUIREMENTS:a. Current FE-SAGSD License b. Copy of Service Contract with Client c. List of Guards to be posted with corresponding license duly certified by the President/Manager d. List and Description of Firearms to be used duly certified by the Security Agency President/Manager e. Copy of Security Standard Operating Procedure f. Mayors Permit (current)/Business Procedure g. PPD Clearance h. Payments of Fees for PTO FEES: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Submit requirementsChecks/verifies requirements/documents10 minutesLoriejean O. Mejala Jose Ma. M. Yares Application Form - 2Proceeds to Clearing Office/Cashier for payment of corresponding fees Issues Port Operations Invoice (POI) and Official Receipt (OR) 10 minutesLolita S. Santa Kristine T. Radaza Troy B. Lumag Hazel M. Alejandrino Angeline R. Colima Wregner B. Fortun Roberto C. Amper Iraida P. Melgo Carlos M. Yamba Annual Regulatory Fee = P1,500.00 Permit Fee = 300.00 PPD Clearance – 10.00 12% VAT – 217.20 Total – P2,027.20 3Proceed to OPM for the signature of the Port Manager Juancho I. Talili

52 4 Addressing Complaints and Incidents Inside the Port SERVICE DESCRIPTION:Processing of the complaints/report of Port Users of Incidents happening inside the port WHO MUST AVAIL OF THE SERVICE:Person/s who have complaints or involved in an incident in the Port of Nasipit REQUIREMENTS:Affidavit of the complaint Booking Arrest Arrest Report HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to PPA-PPD Office to report the incident PPD conducts preliminary investigation/querries and assessment of the incident If the suspect is at large, follow-up and build up the case With probable cause, PPD proceeds with investigation proper Preparation of required documents in filling a case Files formal complaint to appropriate office/court 6 hoursRomeo C. Mallari Jose Ma. M. Yares - -

53 LIST OF ENGINEERING SERVICES DIVISION FRONTLINE SERVICES -Issuance of Clearance for Foreshore Lease Application (FLA), Miscellaneous Lease Application (MLA), Miscellaneous Sales Application (MSA) -Application for Clearance to Develop a Private Port -Application for Permit to Construct a Private Port -Application for Certification of Registration/Permit to Operate a Private Port -Application for Eligibility for Engineering Projects -Issuance of BID Documents and Submission of Bids for Engineering Projects -Contract Signing and Issuance of Notice to Proceed (NTP)

54 1 SERVICE TITLE: Issuance of Clearance for Foreshore Lease Application (FLA) Miscellaneous Lease Application (MLA), Miscellaneous Sales Application (MSA) OFFICE ADDRESS:Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards Committee for Engineering Project (BAC-EP) Port Area, Butuan City SERVICE DESCRIPTION:As per PD 857 – the Revised Charted of the Philippines Ports Authority, PPA Memo Circular 30 – 2003 and DENR DAO 2004 – 24, clearance for the development of any foreshore area is required from concerned government agencies including the Philippine Ports Authority that the foreshore area is not needed for port development. WHO MUST AVAIL OF THE SERVICE:Persons who wish to use and develop any foreshore area within the jurisdiction of the Port Management Office of Nasipit, specifically from Bolo-bolo Point to Punta Diwata Point along Butuan Bay, and areas along the bank inland of Agusan River Upstream up to Agusan del Sur. REQUIREMENTS:a. Endorsement from the DENR-CENRO of the FLA application b. Sketch plan of the land applied for c. Location plan of the land, and; d. Vicinity map e. Documentary Stamp SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES:Certification Fee P30.00

55 STEPAPPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1Proceed to PMO Engineering Services Division (ESD) for assessment of Certification Fee Engineering Services Division prepares assessment of Certification Fee and schedule the site verification/inspection 15 minutes Rosfil Elsisura Ma. Theresa E. Diola Ronaldo C. Montero 2Proceed to Cashier and pay application/processing fee Cashier receives payment of certification fee, and issues receipt 5 minutesRoberto C. Amper Non – Port related = P560.00 Port related = P1,120.00 3 Proceed to PMO records and submit DENR Endorsement, requirements for FLA Clearance and receipt of payment of Certification Fee Records Section receives documents and receipt of payment, and forwards application to the Office of the Port Manager 5 minutes Emma U. Rosal Amorita C. Grana 4Office of the Port Manager initially processes letter request and forwards to Engineering Services Division for verification/processing 5 minutesGemma B. España Mariel P. Baladad Juancho I. Talili Renato T. Tolinero 5 ESD conducts verification and site inspection, prepares and submits findings and recommendation to the Port Manager 2 daysVincent Jude A. Porio Amalia M. Dumanon Ma. Theresa E. Diola Ronaldo C. Montero 6 Port Manager approves/disapproves ESD findings, issues clearance of letter of denial of clearance, and forwards to Engineering Services Division 15 minutes Gemma B. España Mariel P. Baladad Juancho I. Talili Renato T. Tolinero 7 Proceeds to Engineering Services Division and receives clearance or letter of denial of clearance Engineering Services Division issues copy of clearance of letter of denial to application 5 minutesAmalia M. Dumanon Ma. Theresa E. Diola Ronaldo C. Montero HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

56 2 Application for Clearance to Develop a Private Port SERVICE DESCRIPTION: As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to develop a private port is required to regulate the development, construction and operation of all other ports, including private ports. WHO MUST AVAIL OF THE SERVICE:Person/s or parties seeking for clearance to develop any port facility REQUIREMENTS: Submit three (3) folders, each containing the following documents: 1. A copy of letter-proposal to develop a port, specifying the exact location of the foreshore area, area size, intended use/purpose of the facility proposed, contract term/duration, proposed structure to be put-up, estimated cost of improvements; 2. A summary of the project scope and description; 3. A copy of the company profile; 4. A copy of vicinity map showing the location of the proposed port facility relative to the foreshore site reclaimed land or private lands and to the nearest government port; 5. DENR/PPA Documentary requirements: For Private port facilities constructed on foreshore area: 5.1 A copy of DENR-issued foreshore lease contract or at least a certified Received application for a foreshore lease permit; 5.2 A copy of the PPA Clearance Certificate that the applied area is not part of the PPA development plans; For anchorage-based facilities as mooring bouys, breasting dolphins, concrete jetties and similar berthing or mooring facilities: 5.3 A copy of PPA Port Manager certification that the structure will not pose hazard to navigation For private port facilities constructed along the river banks: 5.4 A copy of certified true copies of Transfer of Titles (TCT) For private port facilities constructed on reclaimed lands: 5.5 Two (2) certified true copies of land titles; 6. One (1) photocopy of Securities and Exchanges Commission Registration Permit; 7. One (1) photocopy of Articles of Incorporation and By-Laws, and 8. Environmental Clearance Certificate FEES:P1,200.00

57 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Proceed to PMO Records Section and submits three (3) folders of requirements Records Section receives letter request and routes to the Office of the Port Manager 5 minutesEmma U. Rosal Amorita C. Grana -- 2Office of the Port Manager initially processes application and forwards to Engineering Services Division for verification/evaluation/processing 15 minutesJuacho I. Talili Renato T. Tolinero - 3Engineering Services Division conducts site verification/inspection, evaluation, and submits technical report of findings to the Port Manager 5 daysVincent Jude A. Porio Amalia M. Dumanon Ma. Theresa E. Diola Ronaldo C. Montero 4Port Manager evaluates ESD technical report and indorses proposal to the Port District Manager 1 dayJuancho I. Talili-- HOW TO AVAIL OF THE SERVICE:

58 3 Application for Permit to Construct a Private Port SERVICE DESCRIPTION: As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to develop a private port is required to regulate the development, construction and operation of all other ports, including private ports. WHO MUST AVAIL OF THE SERVICE:Person/s or parties seeking for clearance to develop any port facility REQUIREMENTS: Submit three (3) folders, each containing the following documents: 1. A copy of duly accomplished Application for Permit to Construct; 2. A copy of the detailed cost estimates, building plans and other technical specifications and design computations; 3. A copy of working drawings duly signed by a licensed Civil Engineer with PTR, date of issue, TIN and dry seal; 4. A copy of the Clearance to Develop a Private Port from PPA Commercial Services Department, and; 5. A copy of the Approved Foreshore Lease Contract from DENR FEES:Project CostPermit Fee Below P10 Million P10,000.00 P10 Million & aboveP10,000.00 plus 1/10% of the excess of P10 Million but not to exceed P100,000.00

59 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Proceed to PMO Records Section and submits three (3) folders of requirements Records Section receives letter request and routes to the Office of the Port Manager 5 minutesEmma U. Rosal Amorita C. Grana -- 2Office of the Port Manager initially processes application and forwards to Engineering Services Division for evaluation 1 dayGemma B. España Mariel P. Baladad Juancho I. Talili Renato T. Tolinero -- 3Engineering Services Division evaluates and processes application, and submits findings to the Port Manager 3 daysVincent Jude A. Porio Amalia M. Dumanon Ma. Theresa E. Diola Ronaldo C. Montero - 4Office of Port Manager indorses application to Port District Office with the finding and recommendations 1 dayGemma B. España Mariel P. Baladad Juancho I. Talili Renato T. Tolinero -- HOW TO AVAIL OF THE SERVICE:

60 4 Application for Certification of Registration / Permit to Operate a Private Port SERVICE DESCRIPTION:As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to develop a private port is required to regulate the development, construction and operation of all other ports, including private ports. WHO MUST AVAIL OF THE SERVICE:Private port investors who have satisfactory established new port infrastructure in accordance to PPA Administrative Order 06-95 REQUIREMENTS: Submit three (3) folders, each containing the following documents: A. For newly-constructed port: 1. A copy of duly accomplished Application form for Registration; 2. A copy of the duly accomplished Project Completion Report Form; 3. A photocopy of Approved Foreshore Lease Contract (FLC) from DENR; 4. For private port facilities along the river bank, a photocopy of Transfer of Title (TCT); 5. A photocopy of the approved Permit to Construct; 6. A copy of the PPA-PMO Certification that applicant has no outstanding obligations with PPA; 7. A copy of the Certificate of structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer; B. For existing private ports with temporary certificate of registration/permit to operate private port facility: 1. Letter-request for conversion of temporary registration/operating permit to permanent one; 2. A photocopy of SEC Registration Permit; 3. A photocopy of Articles of Incorporation and By-Laws; 4. A copy of duly accomplished Project Completion Report Form; 5. A photocopy of the approved Foreshore Lease Contract (FLC); 6. For private facilities along river bank, a photocopy of Transfer Certificate of the Title (TCT); 7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer; C. For existing ports without any valid permit: 1. A copy of duly accomplished Application Form for Registration; 2. A set As-built plans duly signed and sealed by a licensed Civil Engineer; 3. A photocopy of the approved Foreshore Lease Contract (FLC); 4. For private facilities along river bank, a photocopy of Transfer of Certificate of Title (TCT); 5. One (1) photocopy of approved Permit to Construct; 6. A copy of the PPA-PMO Certification that applicant has no outstanding obligation with PPA; 7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;

61 FEES: Type Privilege Fee Private commercial port P20,000.00 per annum Private non-commercial port P10,000.00 per annum MarinaP5,000.00 per annum Private river portP5,000.00 per annum + VAT HOW TO AVAIL OF THE SERVICE: STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Proceed to PMO Records Section and submits three (3) folders of requirements Records Section receives letter request and routes to the Office of the Port Manager 5 minutesEmma U. Rosal Amorita C. Grana -- 2Office of the Port Manager initially processes application and forwards to Engineering Services Division for evaluation 1 dayGemma B. España Mariel P. Baladad Juancho I. Talili Renato T. Tolinero -- 3Engineering Services Division evaluates and processes application, and submits findings to the Port Manager 5 daysVincent Jude A. Porio Amalia M. Dumanon Ma. Theresa E. Diola Ronaldo C. Montero - 4Office of Port Manager indorses application to Port District Office with the finding and recommendations 1 dayGemma B. España Mariel P. Baladad Juancho I. Talili Renato T. Tolinero --

62 5 Application for Eligibility for Engineering Projects SERVICE DESCRIPTION:RA 9184 – otherwise known as the Government Procurement Reform Act, requires the prequalification of prospective bidders of government engineering projects. WHO MUST AVAIL OF THE SERVICE:Duly licensed Filipino contractors who may wish to bid for engineering (civil works) projects of the Philippine Ports Authority, Port Management Office of Nasipit. REQUIREMENTS:Letter if Intent to the BAC-EP SCHEDULE OF AVAILABILITY OF THE SERVICE:8:00 A.M. to 5:00 P.M. Monday – Friday, within the 7-day period prescribed for the issuance of eligibility forms from the last date of posting of the Invitation to Apply for Eligibility and to Bid. FEES:P500.00 + 12% VAT HOW TO AVAIL OF THE SERVICE: Eligibility forms are available at the Engineering Services Division STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to PMO BAC-EP Secretariat and submit Letter of Intent BAC-EP Secretariat receives LOI and prepares assessment 5 minutesEleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo - 2 Proceed to the Clearing Office of PTO- Butuan and secure the Port Charges Computation Sheet (PCCS) Clearing Section issues PCCS based on the assessment prepared by the BAC- EP Secretariat 5 minutesAngeline R. Colima Lolita S. Santa Alfredo P. Clado Juancho I. Talili 3 Proceed to Cashier and pay the corresponding fees Cashier receives payment and issues Official Receipt 5 minutesRoberto C. Amper Eligibility Forms P560.00 (VAT inclusive) 4 Proceed to BAC-EP Secretariat, present proof of payment (OR) and secure the eligibility forms and the checklist of requirements BAC-EP Secretariat records OR No., date and amount of payment, and issues eligibility forms and checklist of requirements 10 minutesEleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo 5 Accomplish eligibility forms and all the required documents listed in the checklist

63 6 Issuance of Bid Documents and Submission of Bids for Engineering Projects SERVICE DESCRIPTION:To provide prospective bidders ample time to examine the Bidding Documents and to prepare their respective bids, the concerned BAC shall make the Bidding Documents for the contract to be bid available from the time the invitation to Bid is first advertised/posted until the deadline for the submission and receipt of bids WHO MUST AVAIL OF THE SERVICE:The following person/s entities shall be allowed to participate in the bidding for infrastructure projects: a. Duly licensed Filipino citizens / sole proprietorships; b. Partnerships with at least 75% of the interest belongs to citizens of the Philippines; c. Corporations with at least 75% of the outstanding capita; stock belongs to citizens of the Philippines; c. Cooperative with at least 75% belongs to citizens of the Philippines; e. Person/s entities forming themselves into a joint venture with at least 75% of ownership or interest belongs to citizens of the Philippines REQUIREMENTS:Bidders may be asked to pay for the Bidding Documents to recover the costs of its preparation and development. The BAC shall issue the Bidding Documents upon payment of the corresponding cost thereof to the collecting /disbursing officer of PPA, PMO Nasipit. SCHEDULE OF AVAILABILITY OF THE SERVICE:a. Issue of Bid Documents: 8:00 A.M. to 5:00 P.M., Monday to Friday, available from the time the Invitation to Bid is first advertised / posted until the deadline for the submission and receipt of the bids. b. Submission of Bids: On or Before the specified date and time of submission of bids as specified in the Invitation to Bid. FEES:Bid Form Fees per PPA Memorandum Circular No. 17-2009 HOW TO AVAIL OF THE SERVICE: Approved Budget for the Contract (ABC) P500,000 and below More than 500,000 up to 1 Million More than 1 Million up to 5 Million More than 5 Million up to 10 Million More than 10 Million up to 50 Million More than 50 Million up to 500 Million More than 500 Million P 500.00 P1,000.00 P5,000.00 P10,000.00 P25,000.00 P50,000.00 P75,000.00 Maximum Cost of Bidding Documents (in Philippine Peso)

64 DURATION OF ACTIVITY 1Proceed to PMO BAC-EP Secretariat and submit Letter of intent to Bid BAC-EP Secretariat prepares assessment of fee for bid / tender documents 5 minutes Eleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo 2Proceed to the Clearing Section and secure the Port Charges Computation Sheet (PCCS) Clearing Section issues PCCS base on the assessment prepared by the BAC-EP Secretariat 5 minutes Angeline R. Colima Lolita S. Santa Alfredo P. Clado 3Proceed to Cashier and pay the corresponding fees Cashier receives payment and issues Official Receipt 5 minutes Roberto C. Amper Cost depends on the amount of project 4Proceed to BAC-EP Secretariat, present proof of payment (OR) and secure the bid forms and checklist BAC-EP Secretariat records OR No., date and amount of payment, and issues bid document and checklist of requirements 10 minutes Eleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo 5Accomplish the bid proposal formsBid forms 6Proceed to PMO BAC-EP and submit Bid Proposal BAC-EP Secretariat stamps the bid envelopes as Received indicating the date and time of receipt, and have the stamp countersigned by the bidder/representative 10 minutes Eleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo 7BAC-EP opens the bid proposals, conduct preliminary examination of bids, and forwards to BAC-EP TWG 1-3 Hours Juancho I. Talili Mateo P. Villones Amorita C. Grana Luisito C. Cassion Ma. Theresa E. Diola 8BAC-EP TWG conducts a detailed evaluation of bids, prepares abstract of bids and submits to BAC-EP 2 days Elimelech R. Mendoza Melinda T. Collado Emma U. Rosal Fleury May C. Salazar 9BAC-EP conducts a post qualification of bidder the lowest calculated bid and prepares resolution of Award 7 days Juancho I. Talili Mateo P. Villones Amorita C. Grana Luisito C. Cassion Ma. Theresa E. Diola 10PM approves / disapproves resolution of Award and issues Notice of Awards to winning bidder 4 days Renato T. Tolinero HOW TO AVAIL OF THE SERVICE: NOTE: Checklist and Bid Forms are available at the Engineering Services Division

65 7 Contract Signing and Issuance of Notice to Proceed (NTP) SERVICE DESCRIPTION: The Bidder in whom the contract for the particular engineering project has been awarded shall enter into contract with the PPA PMO - Nasipit and be issued corresponding Notice to Proceed. The Notice to Proceed (NTP) will be issued together with a copy of the approved contract to the successful bidder within seven (7) calendar days by the appropriate government approving authority of the Port Manager of PMO-Nasipit. WHO MUST AVAIL OF THE SERVICE:The contactor / bidder in whom the particular engineering project contract was awarded REQUIREMENTS:a. Performance Security b. Contractors All Risk Insurance (CAR) c. Credit line Issued by a Licensed Bank d. Notice of Award of Contract SCHEDULE OF AVAILABILITY OF THE SERVICE: a. Contract Preparation and Signing: 8:00 A.M. to 5:00 P.M., Monday to Friday, within ten (10) calendar days from the receipt of Notice of Award of Contract b. Issuance of Notice to Proceed: 8:00 A.M. to 5:00 P.M., Monday to Friday, within two (2) calendar days from the receipt of Notice of Award of Contract FEES:None

66 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to the Engineering Services Division (ESD) and submit documentary requirements mentioned above The ESD validates the submitted documents, prepares the contract and forwards contract to OPM for review and advices contractor to come for contract signing with the Port Manager 2 daysMa. Theresa E. Diola Ronaldo C. Montero - 2 Proceed to the PMO and signs contract OPM reviews the contract documents and forwards to the Port Manager for approval and signature together with the contractor and submits contract to PDO-Nomin 5 daysGemma B. España Juancho I. Talili Renato T. Tolinero 3 PDO-Nomin Legal Affairs Division checks/validates contract and issues certification to the ESD 2 days 4 ESD have the contract notarized and prepares Notice to Proceed (NTP). Submits NTP to the OPM for signature by the Port Manager 1 dayMa. Theresa E. Diola Gemma B. España 5OPM submits NTP to the Port Manager for approval and returns documents to ESD 1 hourGemma B. España Juancho I. Talili Renato T. Tolinero 6ESD issues a copy the contract to the contractor together with the Notice to Proceed 1 hourMa. Theresa E. Diola Ronaldo C. Montero HOW TO AVAIL OF THE SERVICE:

67 LIST OF RESOURCE MANAGEMENT DIVISION FRONTLINE SERVICES -Receiving of Incoming Communications -Receiving of Interoffice Communications -Mailing/Dispatching of Outgoing Communications -Canvassing of Requisitions -Receiving of Requisitions -Preparations of Abstract for Price Quotation -Preparation of Purchase Order -Delivery of Purchase Order -Preparation of Inspection and Acceptance Report -Preparation of Disbursement Voucher and Notice of Expenditure -Issuance of Pre-qualification and Bid Documents for the Procurement of Good Services -Submission of Eligibility Requirements, Bids Proposals and Opening of Bids for Goods and Services -Preparation of Contract and Contact Signing

68 1 SERVICE TITLE: Receiving of Incoming Communications OFFICE ADDRESS:Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards Committee for Engineering Project (BAC-EP) Port Area, Butuan City SERVICE DESCRIPTION:Receiving of Letters-Request for Data, Queries, Foreshore Clearance, use of PPA Grounds Facilities, Field Trips, Invitations for Meeting/Conference/ Seminars WHO MUST AVAIL OF THE SERVICE:Other government agencies, private agencies and other customers REQUIREMENTS:Letter / Requirements SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES:None

69 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES Receiving of Incoming Communications from Other Government Agencies, Private Agencies and Other Customer 1Presents letter to the Records Officer Records Officer reads the letter 3 minutesEmma U. Rosal - 2Customer gets her file copy already stamped Received Records Officer receives the letter and have it stamped Received 2 minutesEmma U. Rosal 3Customer awaits for the Routing Slip Assigns CFU code and encodes Routing Slip 3 minutesEmma U. Rosal 4Proceed to OPMForwards letter to OPM for PMs instructions 10 minutes Emma U. Rosal 5Awaits approval/remarks/instructions from PM Executive Secretary receives duplicate copy of Routing Slip 2 minutesGemma B. España

70 2 Receiving of Incoming Communications SERVICE DESCRIPTION:Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs, JVs, NBAs, SNAOBs WHO MUST AVAIL OF THE SERVICE:Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation REQUIREMENTS:Copies such as Airways Bills and mails to be received by the Records Officer HOW TO AVAIL OF THE SERVICE: STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1Presents mails to the Records Officer Records Officer receives mails in the airways bills, registry return receipts, registry of mails 2 minutesEmma U. Rosal-- 2Retrieves duly received airway bills, registry return receipts, registry of mails Records Officer reads the letter3 minutesEmma U. Rosal-- 3Records Officer receives the letter and have it stamped Received 10 minutesEmma U. Rosal- 4Assigns CFU code and encodes Routing Slip 3 minutesEmma U. Rosal-- 5.Forwards letter to OPM for PMs instructions 2 minutesEmma U. Rosal-- 6Executive Secretary receives duplicate copy of Routing Slip 2 minutesGemma B. España--

71 SERVICE DESCRIPTION:Receiving of Incoming Communications through Records Management System (RMS) WHO MUST AVAIL OF THE SERVICE:PPA Records Section, PPA Head Office, Manila REQUIREMENTS:Copies of retrieved communications to be stamped received by the Records Officer HOW TO AVAIL OF THE SERVICE: STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Records Officer log in with RMS2 minutesEmma U. Rosal -- 2 Retrieves duly received communications thru internet Records Officer sorts communications by PMO/All concerned 3 minutesEmma U. Rosal -- 3 Records Officer prints communications which were not yet mailed by Head Office 2 minutesEmma U. Rosal - 4 Records Officer reads the letter and stamped it Received 2 minutesEmma U. Rosal -- 5. Assigns CFU code and encodes Routing Slip 3 minutesEmma U. Rosal -- 6 Forwards communication to OPM for PMs instructions 2 minutesEmma U. Rosal -- 7 Executive Secretary receives communication with duplicate copy of Routing Slip 2 minutesGemma B. España

72 3 Receiving of Interoffice Communications SERVICE DESCRIPTION:Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs, JVs, NBAs, SNAOBs WHO MUST AVAIL OF THE SERVICE:PPA PMO Nasipit Employees from Different Division/Sections REQUIREMENTS:Copies of Spot Reports, Incidents Reports, Requests for Data, Complaints, Accomplishment Reports HOW TO AVAIL OF THE SERVICE: STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Presents mails to the Records Officer Records Officer receives mails in the airways bills, registry return receipts, registry of mails 2 minutesEmma U. Rosal-- 2Customer gets her file copy already stamped Received Records Officer receives the letter and have it stamped Received 3 minutesEmma U. Rosal-- 3Assigns CFU code and encodes Routing Slip 10 minutes Emma U. Rosal- 4Forwards letter to OPM for PMs instructions 3 minutesEmma U. Rosal-- 5Executive Secretary receives duplicate copy of Routing Slip 2 minutesEmma U. Rosal--

73 4 Mailing/Dispatching of Outgoing Communications SERVICE DESCRIPTION:Mailing/Dispatching of Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA Head Office,PDOs other PMOs, government agencies, private agencies and other customers WHO MUST AVAIL OF THE SERVICE:Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation REQUIREMENTS:Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA Head Office, PDOs, other PMOs government agencies private agencies and other customers HOW TO AVAIL OF THE SERVICE: STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Presents mails to the Records Officer Records Officer receives mails in the airways bills, registry return receipts, registry of mails 2 minutes Emma U. Rosal-- 2 Customer gets duly received file copy with CFU code indicated in the letter/communications Mails/dispatches outgoing communications 2 minutes Emma U. Rosal-- 3 Pick-up of outgoing communications to be dispatched by courier Records Officer signs Abest airways bill and records its number, date/time mailed/dispatched in the logbook 3 minutes Emma U. Rosal-

74 1 SERVICE TITLE: Canvassing of Requisitions OFFICE ADDRESS:Philippine Ports Authority, Port Management Office of Nasipit Port Area, San Francisco St., Butuan City 8600 Telephone Numbers : (085)342-5352, 342-6451 815-3449 Fax Number :(085)815-4434 Email Address : pmo_nasipit@yahoo.com SERVICE DESCRIPTION:Canvassing of requisitions for constructions materials, office supplies, vehicle parts, various repairs of equipment and fuel and oil consumption WHO MUST AVAIL OF THE SERVICE:Other Divisions (within the PMO) REQUIREMENTS:Request for Price Quotation (RFPQ) SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES:None

75 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Prepares Request for Price Quotation (RFPQ) on various requisitions Procurement Officer prepares the RFPQ 5 minutesSheeryl B. Pedeglorio Request for Price Quotation (RFPQ) - 2 Submits RFPQ to the RMD Manager for approval RMD Manager signs the RFPQ2 minutesAmorita C. Grana-- 3 Submits RFPQ to the Liaison Aide/Canvasser for canvassing Liaison Aide/Canvasser signs the RFPQ 2 minutesAriel P. Pomar-- 4 Serves the RFPQ to various suppliers Various suppliers quotes prices on the RFPQ 10 minutes Various Suppliers-- HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

76 2 Receiving of Requisitions SERVICE DESCRIPTION:Receiving of requisitions for constructions materials, office supplies, vehicle parts, various repairs of equipment and fuel and oil consumption REQUIREMENTS:Requisition and Issue Voucher (RIV) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1 Prepare Purchase Requests after receiving requisitions from various requisitioners Procurement Officer signs the Purchase Request 3 minutesSheeryl B. Pedeglorio Purchase Request (RIV) - 2 Submits PR to the Corporate Finance Services Chief for certification of availability of funds Finance Section signs the PR3 minutesMa. Vicenta. Lagnada Elnora C. Aquino -- 3 Submits PR to the RMD Manager for countersigning RMD Manager countersigns the PR 2 minutesAmorita C. Grana - 4 Submit PR to the Executive Assistant for countersigning Executive Assistant countersigns the PR 2 minutesJuancho I. Talili -- 5 The Port Manager approves the PRPM approves the PR2 minutesRenato T. Tolinero --

77 3 Preparation of Abstract for Price Quotation SERVICE DESCRIPTION:Selection of the Winning Bidder for the requested item REQUIREMENTS:Abstract for Price Quotation (AFPQ) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Prepares AFPQ to determine the lowest quoted price Procurement Officer prepares the AFPQ 5 minutesSheeryl B. Pedeglorio Abstract for Price Quotation (AFPQ) - 2 Submits AFPQ to the Liaison Aide/Canvasser for his signature Liaison Aide/Canvasser signs the AFPQ 3 minutesAriel P. Pomar -- 3 Submits AFPQ to the Acting Admin. Services Chief as to the checking and verification of prices Acting Admin. Services Chief signs the AFPQ 2 minutesMelinda T. Collado - 4 Submits AFPQ to the RMD ManagerRMD Manager signs the AFPQ2 minutesAmorita C. Grana -- 5. Submits AFPQ to the Executive Assistant for countersigning Executive Assistant countersigns the AFPQ 2 minutesJuancho I. Talili -- 6 The Port Manager approves the AFPQ PM approves the AFPQ2 minutesRenato T. Tolinero --

78 4 Preparation of Purchase Order SERVICE DESCRIPTION:Preparation of Purchase Order to be served to suppliers REQUIREMENTS:Purchase Order (P.O.) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Prepares Purchase Order to the winning supplier Procurement Officer prepares the Purchase Order 5 minutesSheeryl B. Pedeglorio Purchase Order (P.O.) - 2 Submits P.O. to Finance SectionProcurement Officer submits the P.O.3 minutesMa. Vicenta. Lagnada Elnora C. Aquino -- 3 Submits P.O. to the RMD ManagerRMD Manager signs the P.O.2 minutesAmorita C. Grana - 4 Submits P.O. to the Executive Assistant for countersigning Executive Assistant countersigns the P.O. 2 minutesJuancho I. Talili -- 5. The Port Manager approves the P.O.PM approves the P.O.2 minutesRenato T. Tolinero --

79 5 Delivery of Purchase Order SERVICE DESCRIPTION:Delivery of Purchase Order to Various Suppliers REQUIREMENTS:Purchase (P.O.) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1Delivery the Purchase Order to the winning supplier Liaison Aide/Canvasser delivers the Purchase Order 15 minutes Ariel P. Pomar Purchase Order (P.O.) - 2Received purchased materials/supplies from various suppliers Liaison Aide/Canvasser receives suppliers/materials 5 minutesAriel P. Pomar - - 3Turns over purchased suppliers/materials to the requisitioners Liaison Aider/Canvasser turns over suppliers/materials 3 minutesAriel P. Pomar - -

80 6 Preparation of Inspection and Acceptance Report SERVICE DESCRIPTION:Preparation of Inspection and Acceptance Report REQUIREMENTS:Inspection and Acceptance Report (IAR) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Prepares Inspection and Acceptance Report Procurement Officer prepares the Inspection and Acceptance Report 5 minutesSheeryl B. Pedeglorio Inspection & Acceptance Report (IAR) - 2 Submits IAR to the PPA Properly Inspector for his signature Properly Inspector signs the IAR2 minutesJuancho I. Talili- - 3 Submits IAR to Sr. Supply OfficerSr. Supply Officer signs the IAR2 minutesGwyneth Meriam G. Borja- -

81 7 Preparation of Disbursement Voucher and Notice of Expenditure SERVICE DESCRIPTION:Preparation of Disbursement Voucher and Budget Utilization Request REQUIREMENTS:Disbursement Voucher (DV) and Budget Utilization Request (BUR) HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Prepares Disbursement Voucher and Budget Utilization Request Accounting Clerk Processor prepares the Disbursement Voucher and Budget Utilization Request and process such for approval 5 minutesKristine R. Gabayoyo DV and BUR -

82 1 SERVICE TITLE: Issuance of Pre-qualification and Bid Documents for the Procurement for Goods and Services OFFICE ADDRESS:Philippine Ports Authority, Port Management Office of Nasipit Port Area, San Francisco St., Butuan City 8600 Telephone Numbers : (085)342-5352, 342-6451 815-3449 Fax Number :(085) 815-4434 Email Address : pmo_nasipit@yahoo.com SERVICE DESCRIPTION:RA 9184 – Otherwise known as the Government Procurement Reform Act. Requires the pre- qualification of prospective bidders for the procurement of goods and services WHO MUST AVAIL OF THE SERVICE:Duly licensed Filipino contractors who may wish to bid for the procurement of goods and services of the Philippine Ports Authority, PMO-Nasipit REQUIREMENTS:Letter of intent to the BAC, eligibility requirements and bid documents SCHEDULE OF AVAILABILITY OF THE SERVICE: 8:00 A.M. to 5:00 P.M., Monday to Friday, within the 7-day period prescribed for the issuance of eligibility, pre-qualification and bid forms from the last day of posting of the Invitation to Apply for Eligibility and to Bid FEES:P500.00 + 12% VAT

83 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1Proceed to PMO-BAC for Goods and Services Secretariat and submit letter of intent BAC-GS Secretariat receives LOI and prepares assessment of fee for the eligibility and bid forms 5 minutesEleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo -- 2Proceed to the Clearing Office of TMO-Butuan and secure the Port Charges Computation Sheet (PCCS) Clearing Section issues PCCS based on the assessment prepared by the BAC-GS Secretariat 5 minutesLolita S. Santa Alfredo P. Clado -- 3Proceed to the Cashier and pay the corresponding fees Cashier receives payment and issues official receipt 5 minutesRoberto C. Amper-P560.00 4Proceed to BAC-GS Secretariat, presents proof of payment (OR) and secure the eligibility and bid forms and the checklist of requirements BAC-GS Secretariat records the OR No. and amount of payment and issues eligibility and bid forms and checklist of requirements 10 minutesEleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo Eligibility and Bid Forms - 5Accomplish eligibility and bid forms and all the required documents listed in the checklist HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE

84 2 Submission of Eligibility Requirements, Bid Proposal and Opening of Bids for Goods and Services SERVICE DESCRIPTION:Pre-qualified eligible contractor/bidder submits all the required documents and the conduct of opening of bids WHO MUST AVAIL OF THE SERVICE:Qualified bidder who may wish to submit bid proposal REQUIREMENTS:Eligibility Requirements and Bid Proposal SCHEDULE OF AVAILABILITY OF THE SERVICE:On or before the specified deadline of submission of bids in the invitation to Apply for Eligibility and to Bid HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMSFEES 1 Proceed to PMO-BAC for Goods and Services Secretariat and submit bid proposal BAC-GS Secretariat stamps the bid envelope as Received indicating the date and time of receipt 10 minutes Eleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo -- 2BAC-GS opens the bid proposals, conduct preliminary examination of bids and forwards to BAC-GS TWG 3 minutes Ma. Vicenta. Lagnada Elnora C. Aquino -- 3BAC-GS TWG conducts detailed evaluation of bids and submits to BAC-GS 2 minutes Amorita C. Grana- 4BAC-GS conduct post-qualification of bidder with the lowest calculated bid and prepares resolution of award 1 day Juancho I. Talili Mateo P. Villones Amorita C. Grana Luisito C. Cassion Ma. Theresa E. Diola -- 5.PM approves/disapproves BAC resolution and issues Notice of Award to the winning bidder 2 days --

85 3 Preparation of Contract and Contract Signing SERVICE DESCRIPTION:The Bidder in whom the contract for the particular goods and services shall enter into contract with the PPA, PMO-Nasipit WHO MUST AVAIL OF THE SERVICE:The contractor/bidder in whom the particular contract was awarded REQUIREMENTS:Performance Security SCHEDULE OF AVAILABILITY OF THE SERVICE:8:00 A.M. to 5:00 P.M., within five (5) days from receipt of the Notice of Award HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to PMO-BAC for Goods and Services Secretariat and submit documentary requirements BAC-GS Secretariat receives the documentary requirements and submits to BAC-GS TWG for validation 1 day Eleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo -- 2BAC-GS Secretariat prepares the contract and forwards to OPM for review and advices the contractor to come back for contract signing with the PM 3 minutes Ma. Vicenta. Lagnada Elnora C. Aquino -- 3PM approves the contract- 4BAC-GS Secretariat issues a copy of contract to the contractor 1 day Eleanor M. de la Victoria Gwyneth Meriam G. Borja Mariel P. Baladad Rodrigo O. Crisologo --

86 SERVICE TITLE: Issuance of Certification SERVICE DESCRIPTION:Issuance of Certification relating to personnel request such as Certificate of Employment and Net Take Home Pay, No Pending Administrative Case, Leave Certification, Certificate of Appearance, Etc. WHO MUST AVAIL OF THE SERVICE:All PMO personnel including retired personnel and other personnel from other PMOs REQUIREMENTS:Pro Forma Letter / Request SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES:None

87 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES Issuance of Personnel-related Certifications 1Applicant/Customer presents request to PMO SIRMO/AO SIRMO/AO prepares requested Certification 2 minutes Eleanor M. De La Victoria Melinda T. Collado - - Signs Certification1 minuteMelinda T. Collado - - - - - -

88 LIST OF REAL ESTATE MANAGEMENT FRONTLINE SERVICES -Granting of New and Renewal of Existing Permit to Occupy (PTOc) -Granting of New and Renewal of Existing Permit to Occupy (PTO)

89 1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Occupy (PTOc) OFFICE ADDRESS: Philippine Ports Authority, Port Management Office of Nasipit Port Area, San Francisco St., Butuan City 8600 Telephone Numbers : (085)342-5352, 342-6451 815-3449 Fax Number :(085)815-4434 Email Address : pmo_nasipit@yahoo.com SERVICE DESCRIPTION: Any person/organization, natural or juridical, who is qualified under existing laws to engage in business and existing operators who proposes to rent/lease a property, land or building shall apply for a Permit to Occupy (PTOc) from the Port Management Office (PMO) of Nasipit WHO MUST AVAIL OF THE SERVICE: All person/organization doing business or plan to do business and proposes to rent/lease a property, land or building within the area of jurisdiction of the Port Management Office (PMO) of Nasipit. If requirements are complete, this transaction can normally be completed in seven (7) working days. REQUIREMENTS: (for New Applicant)1. Duly accomplished Lease Application Form 2. Duly accomplished Customer Registration Form (CRF) 3. Mayors / Business Permit 4. TIN of the Applicant/Company 5. BIR/VAT Registration Certificate and BIR Tax Clearance 6. DTI Certificate of Registration (if single proprietorship) or SEC Registration/Articles of Incorporation and By-Laws (if corporation) 7. Business Plan/Project Brief (optional)

90 8. Sectarys Certificate authorizing Representative to sign PTOc 9. Architectural Plan/Lay Out Plan 10. Environmental Compliance Certificate (ECC) and other applicable government permits 11. SSS Certificate of Registration and Clearance (for Renewal Applicant)-1. Duly accomplished Lease Form 2. Secretarys Certificate/Authorized Letter to sign PTOc 3. Clearance/Certification from PMO Finance Section of No Outstanding Obligation/Balance ( if applicable ) 4. Mayors/Business Permit SCHEDULE OF AVAILABILITY OF THE SERVICE:Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES:Subject to size of area applied for and corresponding rental rates Permit Fee-P1,000.00 Monthly Rental- Two (2) months Advance- One (1) month Deposit- Real Property Tax- Fire Insurance- VAT (12%)- Note: All fees/charges are subject to change after due notice

91 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to the Business Development and Marketing Officer, Office of the Port Manager, Secures application forms and other documentary requirements and makes clarificatory inquiries. REM Officer provides the client with a short briefing on the service and its requirements 15 minutesMariel P. BaladadApplication Forms - 2 Submits the duly accomplished Lease Application and Customer Registration Forms (CRF) together with other basic documentary requirements to the BDMO, Office of the Port Manager REMS Officer receives and evaluates the application and submitted documentations. Inputs details of application into the PROMPT System 1 dayMariel P. Baladad-- 3 REMS Officer checks if the property applied for is available thru the GIS Module, Property List, and areas available for Lease Report 1 dayMariel P. Baladad-- 4 REMS Officer prints and forwards Acknowledgement signature if and when the property to be leased is available and the required documents submitted by the Applicant are all complete and valid 20 minutesMariel P. Baladad-- 5 REM Approver signs Acknowledgement Letter and returns the same to the REM Officer 10 minutesRenato T. Tolinero-- 6 REM Officer forwards Acknowledgement Letter to Applicant 30 minutesMariel P. Baladad-- HOW TO AVAIL OF THE SERVICE:

92 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 7 REM Officer endorses the PTOc Proposal to REM Supervisor 1 dayMariel P. Baladad-- 8 REM Supervisor reviews, validates and endorses the PTOc Proposal 1 dayMateo P. Villones-- 9 REM Approver reviews and approves PTOc Proposal 1 dayRenato T. Tolinero-- 10 REM Officer prints and forwards the PTOc, Transmittal Letter and Order of Payment 30 minutes Mariel P. Baladad-- 11 REM Officer forwards Transmittal Letter to REM Approver for signature 5 minutesMariel P. Baladad-- 12 REM Approver signs and returns Transmittal Letter to REM Officer 5 minutesRenato T. Tolinero-- 13REM Officer forwards Transmittal Letter to Applicant 5 minutesMariel P. Baladad-- 14Applicant receives and signs the PTOc5 minutesMariel P. BaladadFree- 15Applicant pays the corresponding rental advance and deposits stated in the Order of Payment, Pro-rated/Full Insurance Premiums and Real Estate Tax to Accounting/Cashier 15 minutesLolita S. Santa Roberto C. Amper Permit Fee: P1,000.00,two (2) mos. Advance rental, one (1) mo. Deposit, RPT, FI add VAT 16REM Approver countersigns the PTOc and forwards it to the REM Officer 5 minutesRenato T. Tolinero 17REMS Officer implements PTOc and releases PTOc to Applicant 10 minutesMariel P. Baladad

93 1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Operate (PTO) SERVICE DESCRIPTION:Any person/organization, natural or juridical, who is qualified under existing laws to engage in business and existing operations who are not yet holders of PPA permits or those operating on a holdover capacity, shall apply for a Permit to Operate (PTO) ancillary service from the Port Management Office (PMO) of Nasipit WHO MUST AVAIL OF THE SERVICE:All person/organizations doing business or plan to do business within the area of jurisdiction of the Port Management Office (PMO) of Nasipit REQUIREMENTS: (For New Applicant) - 1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the PMO. 2. Articles of Incorporation/Cooperation/Partnership, By-Laws and Registration with SEC or CDA 3. Registration with BIR, SSS, ECC, DTI, Business/Mayors Permit, VAT Registration Certificate and Certification from concerned government agencies that said applicant has the technical capability to operate said services (e.g. oil recycler, waste collection, etc.) 4. List of existing equipment/gears and procurement program for additional equipment/gears 5. List of personnel and workers with corresponding rates of salaries/wages and SSS Numbers 6. Company/Cooperative Board Resolution or Partnership Authorization of signatory to ancillary services contract/permit 7. Specific area of operations within the port facility (with sketch) 8. Proposed ancillary rate

94 (for Renewal Applicant)-1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the PMO 2. Amended Articles of Incorporation/By-Laws of Corporation/Cooperative/Partnership 3. SSS Official Receipt or Special Bank Receipt with SSS Form R-3 and Annual Certification from concerned government agencies 4. Latest inventory and procurement program of ancillary service equipment/gears and existing ancillary rate 5. Annual government share/regulatory fee remitted for the last three (3) years based on PPA audit 6. Audited financial statement for the past three (3) years 7. Company/Cooperative Boards Resolution of Partnership Authorization of signatory to ancillary services contract/permit 8. Specific area of operation within the port facility (with sketch) FEES:Port Ancillary Services I (10% Government Share) In consideration of the rights and privileges granted the permit tee/contractor, he/she shall remit to the Authority (without prejudice to its right to subsequently impose a direct collection system) not later than the 10 th day of each month, not less than 10% of the gross income derived from the operation of Ancillary Services. Port Ancillary Services II (Annual Regulatory Fee) Permit Fee-P 300.00 Annual Regulatory Fee- 1,500.00 VAT (12%)- 216.00 Total-P2,016.00 NOTE:The fees prescribed (or those to be prescribed) by the Authority shall not be limited or confined to services mentioned herein and shall not preclude the Authority from collecting fees on other ancillary services not mentioned therein or from increasing the floor rates as it may deem necessary.

95 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Proceed to the Business Development and Marketing Officer, Office of the Port Manager, Secures application forms and other documentary requirements and makes clarificatory inquiries. Provides the client with a short briefing on the service and its requirements 15 minutesMariel P. Baladad- 2 Submits the accomplished application form and other documents to the Business Development and Marketing Officer, Office of the Port Manager Receives and evaluates the application and submitted documents. 1 working dayMariel P. Baladad-- 3 Routes evaluated application and documents to all divisions concerned for comments/recommendations Receives routed application and documents Informs applicant/client of approval/disapproval of submitted application If approved, instructs clients to pay the corresponding fees 1 working day 10 minutes 30 minutes 5 minutes Mariel P. Baladad -- 4 Proceeds to Business Development and Marketing Officer to get copy of fees assessment Issues fees assessment and instruct client to proceed to Operations Section for issuance of Port Charges Computation Sheet (PCCS) 5 minutesMariel P. Baladad-Permit Fee: P300.00 Annual Reg. Fee: P1,500.00 Add: 12% VAT HOW TO AVAIL OF THE SERVICE:

96 5Proceeds to Operations Sections for Issuance of PCCS Issues PCCS and Instructs client to proceed to Cashiers Office to pay fees 5 minutesLolita S. Santa- - 6Proceeds to Cashiers Office to pay fees Issues Official Receipt and instructs client to return to BDMO 5 minutesRoberto C. Amper- - 7Returns to BDMOCopies details of Official Receipt and advices client to wait for advice as to when contract will be ready for pick-up 3 minutesMariel P. Baladad- - 8Prepares/encodes/prints PTO proforma 20 minutesMariel P. Baladad- - 9Informs/advices client to receive, sign and return the PTO proforma 30 minutesMariel P. Baladad- - 10Receives/signs and returns PTO proforma to BDMO Receives PTO proforma and forwards same to PSD Manager for signature of recommending approval 5 minutesRenato T. Tolinero- - 11Forward PTO proforma to Port Manager for signature of approval 5 minutesRenato T. Tolinero- - 12Retrieves signed PTO proforma from Port Manager 5 minutesMariel P. BaladadFree - 13Receives approved Permit to Operate (PTO) Gives Clients copy of approved PTO to client 1 minuteMariel P. BaladadPTO Contract

97 LIST OF THE OFFICE OF THE PORT MANAGER FRONTLINE SERVICES -Receiving of Letters/Communications and other Documents -Receiving of Incoming Communications -Receiving of Documents for Approval and Signature

98 1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Occupy (PTOc) OFFICE ADDRESS: Philippine Ports Authority, Port Management Office of Nasipit Port Area, San Francisco St., Butuan City 8600 Telephone Numbers : (085)342-5352, 342-6451 815-3449 Fax Number :(085)815-4434 Email Address : pmo_nasipit@yahoo.com SERVICE DESCRIPTION: Receiving of Letters-Request for the approval of the Port Manager WHO MUST AVAIL OF THE SERVICE: Agencies from other Government and Private Offices, PPA-PMO Nasipit Official and Staff from the other Divisions/Sections REQUIREMENTS: Letter / Communications/Documentations/Documents stamped Received from Central File Unit (CFU) SCHEDULE OF AVAILABILITY OF THE SERVICE:Monday to Friday, 8:00 A.M. to 5:00 P.M. FEES: None

99 STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Presents letter received by the Records Officer to the Executive Secretary Executive Secretary reads the letter forwards to the Executive Assistant 2 minutesGemma España- 2Customer proceeds to the Executive Assistant Executive Assistant reads the letter and ask the customer of their request 2 minutesJuanchoo I. Talili-- 3Executive Assistant forwards letter to the Port Manager for approval 2 minutesJuancho I. Talili-- 4Customer awaits for the approval of their request Executive Secretary get the PMs comments/approval of the request and records to the logbook 5 minutesGemma España-- 5Customer receives the approved request Presents the approved request to the customer 1 minuteGemma España-- 6Documentation returned to the Records Officer/CFU Gemma España-- HOW TO AVAIL OF THE SERVICE:

100 2 Receiving of Incoming Communications SERVICE DESCRIPTION:Receiving of PPA Memoranda and other Internal Communications WHO MUST AVAIL OF THE SERVICE:PPA Inter Offices, Divisions and Sections REQUIREMENTS:Communications should be stamped Received from the Central File Unit (CFU) HOW TO AVAIL OF THE SERVICE: STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1Records Officer indorsed Communication Executive Secretary receives and reads the communications 5 minutesSheeryl B. Pedeglorio-- 2Executive Secretary forwards the communications to the Executive Assistant 2 minutesJuancho I. Talili-- 3Executive Assistant reads letter and have it stamped Received 2 minutesMelinda T. Collado- 4Communications forwarded to the Port Manager for comments and instructions 2 minutesAmorita C. Grana-- 5Communications retrieved from the Port Manager 2 minutesJuancho I. Talili-- 6Port Managers comments/instructions recorded in the Logbook 2 minutesGemma B. España-- 7Communications photocopied/routed to the respective RCs/Division/Sections 2 minutesGemma B. España-- 8Original documents returned to the CFU 2 minutesGemma B. España--

101 3 Receiving of Documents for Approval and Signature SERVICE DESCRIPTION:Receiving of Documents for the approval of the Port Manager WHO MUST AVAIL OF THE SERVICE:PPA PMO Nasipit Officials and Staff from the other Divisions/Sections REQUIREMENTS:Documents for signature of the Port Manager should be duly signed by the Divisions/Sections Chief HOW TO AVAIL OF THE SERVICE: * Form is available FREE OF CHARGE STEPAPPLICANT/CUSTOMEROFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGEFORMSFEES 1 Personnel forwards documentsDocuments are scanned/checked and initialled 2 minutesJuancho I. Talili Gemma B. España -- 2 Documents are forward to the Port Manager for approval and signature 2 minutesJuancho I. Talili Gemma B. España -- 3 Documents retrieved from the Port Manager after approval and signed 2 minutesJuancho I. Talili Gemma B. España - 4 Documents are recorded in the logbook 5 minutesGemma B. España 5 Documents are forwarded/indorsed to the respective Division/Sections 5 minutesGemma B. España --

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