Presentation on theme: "Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC."— Presentation transcript:
Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC
Authority Pre-board Actions Board Process General Info Areas of Concern Agenda
Authority Title 10, United States Code - Chapter 36: Promotion, Separation, & Involuntary Retirement of Officers on Active Duty -Chapter 1400: Promotion & Retention of Officers on the Reserve Active-Status List Secretary of the Navy - Process owner
Promotion Board Schedule Published in MARADMIN – FY14 schedule: MARADMIN157/12 Contains: – Convening dates – Personal responsibilities PME Cert in OMPF Photo Complete and Accurate record –How & where to submit update material –Address/Website/POC info
Officer Convening Notice Published in MARADMIN By law due at 30 days Contains: – Promotion zones –Personal Responsibilities –Digital photos –How & where to submit update material –Address/Website/POC info
WHAT NOT TO LOOK LIKE
Officer Precepts Board Charter – Membership – Selection Opportunity – Confidentiality SecNav Guidance – No Career Path – Skill Shortage – Continuation – Joint / Acquisition – PME – Adverse Information – Selection Criteria: Best & Fully Qualified
Board Membership Title 10 and SECNAVINST rules MMOA-3 coordinates via MCBUL 5420 Reflects the composition of the Corps – Aviator/Ground Combat/CSS mix – Minority/female representation – 50% rule for USMCR boards –1 x MajGen –20 x Cols
Above Zone In Zone Below Zone Population by Zone
Whats in a case file? - MBS, OMPF, & any communication from the Officer (Letter of Rec., photo, etc.) Cases assigned randomly Typically take minutes to prepare GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote BRIEF / VOTE FULL PREP IN OUT BRIEF Case Preparation CASE PREP
Full Prep of In Zone to establish a baseline & determine Competitiveness Short Prep of AZ, then BZ to determine Competitiveness relative to IZ AZ IZ BZ Case Preparation
Briefing the Above Zone & Below Zone Population Determine Premier cases - Short 2-3 minute brief of AZ cases - 1 Yes Vote from any member makes you a premier case. - Must brief all Above Zone - Brief Below Zone by exception In/Out Voting GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote BRIEF / VOTE FULL PREP IN OUT BRIEF CASE PREP
Remember we did a short Prep of AZ/BZ cases? Time is allotted to ensure Premier Cases have the same level of preparedness as In Zone cases Full Preparation GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote BRIEF / VOTE FULL PREP IN OUT BRIEF CASE PREP
Brief 8 to 10 minutes per case Vote - Select to # Authorized to Select - Criteria: Best & Fully Qualified Brief/Vote GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote BRIEF / VOTE FULL PREP IN OUT BRIEF CASE PREP
VOTING PROCESS Voting Criteria –1 ST ROUND IS ALWAYS UNINAMOUS –21 – 0 Board President sets voting criteria for every iteration until desired allocation is reached
20 RV is a numerical representation of how a single fitness report compares to other reports written by the same RS on Marines of the same grade RV= TOOL that displays RSs marking philosophy RV should be used within the context of all other information on the report RV=Common Language that translates the RSs Marking Philosophy (fitrep average ) by grade of Marine reported on RV Levels the playing field among RSs reporting on Marines of the same grade What is Relative Value?
21 How does RV Work? First, you must calculate the Fitrep Average. Each of 14 attributes has a value from A through H: A=1, B=2, C=3, D=4, E=5, F=6, G=7, H=Not Observed Avg. of all observed attributes=Fitrep Average –i.e. a straight B report (28/14) = 2.0 Then, you calculate the Relative Value. Which works off of a curve scaled from 80 to 100 Highest=100; lowest=80; average of all reports= 90 RS average (90) derived from the total value of all observed reports divided by the total number of observed reports /7=3.5 RS must process at least three reports on Marines of the same grade before RV is displayed on MBS REMEMBER: Approximately Half of all observed fitreps (Sgt – LtCol) will be less than 90 RV RS Average = Below 90 RV does NOT mean Below Average Performance
22 What do the numbers mean? Board members are always briefed that the context of the particular report is always important Relative Value * 90 RV is not the magic # –RV broken down into thirds Upper: to 100 Middle: to Lower: to Para b, Grades are earned by the MROs displayed efforts and apparent results; they are not given to attain a perceived fitness report average or relative value
AREAS OF CONCERN
Communication to the Board Title 10 USC, § 614 & authorizes "written communication to the board, which the officer deems relevant. – Send one version only – Must be signed by eligible officer. – Must arrive by midnight the day BEFORE the date the board convenes. – Verify receipt on web-site
Photo taken within the last 12 months Missing/Unreadable information from OMPF/MBS Copy of your latest Fitness Report PME Certs for OMPF! Current Assignment/Duty Station Letters of Recommendation Horse Blinder Issues Tips on What to Send!
Eligible Marines Express Mail Timely fitness report submission Accurate Section A –Dont GROW Photo rules per MARADMIN 003/09 PME reflected on MBS and OMPF! Request Audit of record; MMSB-31
Command Reps Know your Marines –Eligibility status Timely fitness report submission CMC White Letter 02-06: Responsibilities for Selection Board Preparation –http://hqinet001.hqmc.usmc.mil/dmcs/Directives/White%20Letter s/2006/02-06.pdf
Familiarize yourself with the Promotion Schedule Read Convening MARADMINS Ensure OMPF & MBS are accurate & complete Submit a Photo; Ensure IAW MARADMIN 003/09 Ensure documentation of PME completion /OMPF Communicate with the board on important issues Make sure the Promotion Branch received info In Summary!
OFFICERS BOARD PREP BE PREPARED –Arrange For Audit Of Your Record W/MMSB In Advance READ THE MARADMINs (Board Schedule & Convening) –Convene Dates –Promotion Zones –Instructions On Ordering/Updating Record (Viewable on MOL) –How And Where To Submit Update Material –How To Communicate W/The Board AREAS OF CONCERN –Timely Fitness Report Submissions to MMSB (Into OMPF) vs MMPR (As Update Material) –Ensure Photos IAW MarAdmin 003/09 –PME: Completion Certificate Must Be Present In OMPF –Letters Of Recommendation…May Help, Wont Hurt YOUR PERSONAL RESPONSIBILITY TO ENSURE A COMPLETE & ACCURATE RECORD IS BEFORE THE BOARD
FREQUENTLY ASKED QUESTIONS Q: If Im in the above zone, does a letter from a GO/FO guarantee that my case as premier? A: NO. Many factors go into consideration to determine a premier case.
FREQUENTLY ASKED QUESTIONS Q: If I miss the deadline to mail material to the board, what can I do? A: Depends on what it is. Communication/Letters to the board will not get in to the Board Room after the deadline published in the MARADMIN…HOWEVER…
Tools Officer Promotion Video on MarineNet OMPF Online via MOL MCO C: MARCORPROMMAN, VOL 1, OFFPROM MCO F: PERFORMANCE EVALUATION SYSTEM
Points of Contact Mailing Address for Promotion Boards : President FY1X USMC/R (rank) Selection Board Harry Lee Hall 17 Lejeune Rd Quantico, Va Officer Promotion (MMPR-1): Comm: (703) /4/5/6 DSN: Officer Counseling & Evaluation Section (MMOA-4) Comm : (703) /2/3 or Policy and Research Unit (MMSB-31) Comm: (703) / 3997