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1. Training Overview and Introduction State Timesheet Video Review of Important Information and Practice Exercises Questions and Answer Wrap-Up 2.

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Presentation on theme: "1. Training Overview and Introduction State Timesheet Video Review of Important Information and Practice Exercises Questions and Answer Wrap-Up 2."— Presentation transcript:

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2 Training Overview and Introduction State Timesheet Video Review of Important Information and Practice Exercises Questions and Answer Wrap-Up 2

3 Become familiar with the new timesheet process Correctly complete the CMIPS II timesheet Recognize and avoid common timesheet errors that will delay processing and payment 3

4 CMIPS II is the new computer system used by In-Home Supportive Services (IHSS) and the Public Authority (PA) CMIPS II replaces a 30+ year old system (Legacy) Statewide Rollout in 6 phases - CMIPS II will start to be used by Riverside County on May 1,

5 Beginning May 2013, your timesheet will look different Time worked will now be recorded in hours and minutes All timesheets will be processed by the State Timesheet Processing Facility in Chico, CA 5

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7 Recipient SignatureDate Provider Signature Date 7

8 Click on the picture to launch the CDSS Website. Then click on the video link to play the State Timesheet Video 8

9 Recording Hours Timesheet Accuracy Timesheet Mailing and Processing 9

10 Write time worked in hours and minutes, not decimals Paid from the hours/min recorded each day, not from the total Write numbers like this

11 Record the following times you worked: 16 th - 3 hours and 35 min 17 th - Did not work 18 th - 2 hours and 5 min 19 th - 1 hour and 50 min 16 th 17 th 18 th 19 th Hours Minutes CMIPS II Timesheet Total 7: 3 0 Remember to think in time when you total your hours Previously Day of Month 16th17th18th19th Hours Worked

12 Record the following times you worked: 16 th - 2 hours and 10 min 17 th - 3 hours and 20 min 18 th - 2 hours and 10 min 19 th - 3 hour and 45 min 16 th 17 th 18 th 19 th Hours Minutes CMIPS II Timesheet Total 1 1: 2 5 Remember to think in time when you total your hours Previously Day of Month 16th17th18th19th Hours Worked

13 Record the following times you worked: 16 th - Did not work 17 th - 10 hours and 30 min 18 th - 2 hours and 15 min 19 th - 2 hour and 35 min 16 th 17 th 18 th 19 th Hours ?? ?? ?? ?? Minutes ?? ?? ?? ?? CMIPS II Timesheet Total : Remember to think in time when you total your hours Previously Day of Month 16th17th18th19th Hours Worked

14 Record the following times you worked: 16 th - Did not work 17 th - 10 hours and 30 min 18 th - 2 hours and 15 min 19 th - 2 hour and 35 min 16 th 17 th 18 th 19 th Hours Minutes CMIPS II Timesheet Total 1 5: 2 0 Remember to think in time when you total your hours Previously Day of Month 16th17th18th19th Hours Worked

15 Record the following times you worked: 16 th - 4 hours and 10 min 17 th - 3 hours and 15 min 18 th - 2 hours and 30 min 19 th - 2 hours and 30 min 20 th - Did not work 21 st - Did not work 22 nd - 1 hour and 45 min 16 th 17 th 18 th 19 th 20 th 21 st 22 nd Hours ?? ?? ?? ?? ?? ?? ?? CMIPS II Timesheet Minutes ?? ?? ?? ?? ?? ?? ?? Total : Remember to think in time when you total your hours 15

16 Record the following times you worked: 16 th - 4 hours and 10 min 17 th - 3 hours and 15 min 18 th - 2 hours and 30 min 19 th - 2 hours and 30 min 20 th - Did not work 21 st - Did not work 22 nd - 1 hour and 45 min 16 th 17 th 18 th 19 th 20 th 21 st 22 nd Hours CMIPS II Timesheet Minutes Total 14 : 10 Remember to think in time when you total your hours 16

17 You worked 3 hours and 35 minutes on the 16 th, but mistakenly recorded it as 3 hour and 55 minutes: 16 th 17 th 18 th Hours 3 2 Minutes CMIPS II Timesheet with Wrong Time Recorded 16 th 17 th 18 th Hours 3 2 Minutes CMIPS II Timesheet with Correction 3 Very neatly draw a single line through the incorrect number and write the correct number in the same box 17

18 Timesheets will be read by a computer scanner Use only black ink Only write information where instructed Do not write over pre-printed information: Names Pay periods Zeros Both provider and recipient must sign/date 18

19 Only enter time doing authorized work Do not record hours PAST the end date of the IHSS recipients end date of authorized services Do not record hours PRIOR to the recipients start date of authorized services 19

20 Does this Timesheet contain a common error? Example 1 20

21 Does this Timesheet contain a common error? ERROR: Hours greater than 24 21

22 Does this Timesheet contain a common error? Example 2 22

23 Does this Timesheet contain a common error? ERRORS: Multiple numbers in a box; and incorrect cross-out 23

24 Does this Timesheet contain a common error? Example 3 24

25 Does this Timesheet contain a common error? This timesheet is error free 25

26 Does this Timesheet contain a common error? Example 4 26

27 Does this Timesheet contain a common error? ERRORS: Unreadable Numbers, Line through 7, and Red Ink 27

28 Does this Timesheet contain a common error? Example 5 28

29 Does this Timesheet contain a common error? This timesheet is error free 29

30 Does this Timesheet contain a common error? Example 6 30

31 Does this Timesheet contain a common error? ERRORS: Numbers outside the boxes and not written neatly and simply, Lines through 0 & 7. 31

32 Tear Timesheet along dotted line and mail original to the TPF in Chico, CA Do not submit any additional documentation with your timesheet Mail your Timesheet after the 15 th and last day of the month. Do not future date hours worked within the same pay period or beyond the pay period. 32

33 Complete a Change of Address/Telephone form: downloaded from the internet at English/SOC840.pdf English/SOC840.pdf mailed to you by calling your district office or picked up in person at your district office Once completed, mail the form to, or drop off at, your local district office. 33

34 Call the Riverside IHSS Timesheet Servicing Center at , or your local district office, if your timesheet is: Lost Stolen Made a mistake Need a replacement The replacement timesheet will be mailed to you. 34

35 Paychecks will still be issued within 10 business days of the TPF receiving the timesheet After 12 business days from the date you mailed the timesheet, contact the Riverside IHSS Timesheet Servicing Center at for timesheet status Do not call the IHSS Social Worker for timesheet or check status. They will not be able to help you 35

36 Sign up for Direct Deposit Eligible if you have a checking or savings account and have worked for the IHSS Program for at least 90 days Once established, if you DO NOT submit any timesheets for 60 days, your Direct Deposit will be cancelled To ask further questions and sign up, call the IHSS Direct Deposit helpdesk at

37 View this presentation and upcoming additional trainings at: or For assistance completing your timesheet, review handouts from this training, call the Riverside IHSS Timesheet Servicing Center at , call your district office, or call your union at For paycheck status, call the Riverside IHSS Timesheet Servicing Center at

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39 Familiar with the new timesheet process Correctly complete the CMIPS II timesheet Recognize and avoid common timesheet errors that will delay processing and payment Complete your evaluation 39


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