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Preparing the Chapter Resume Preparing the Chapter Resume Step-by-Step Click to advance through each slide 1.

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Presentation on theme: "Preparing the Chapter Resume Preparing the Chapter Resume Step-by-Step Click to advance through each slide 1."— Presentation transcript:

1 Preparing the Chapter Resume Preparing the Chapter Resume Step-by-Step Click to advance through each slide 1

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3 Getting Started Gather all information and materials All Weight Charts (TOPS, KOPS and Transfer) Black and Red Fine-point Felt Tip, Ink or Gel Pens Calculator and scratch paper L-010 Chapter Resume TOPS Rules Chapter Manual (Read Chapter 9 carefully) 9 x 12 envelope 3

4 Chapter Resume L-010 This is the report of the chapters loss, division winners and royalty for the year. Complete and send this report with all weight charts to the Coordinator after the chapters last December weigh-in, but no later than January 8. Those listed on the Chapter Resume compete for area, state and provincial honors with all other chapters in the area. Some information may be filled in on the Chapter Resume L-010 before working with weight charts. 4

5 Year (this is the year just completed) State or Province or Country Two letter ID of State, Province Country 4-digit Chapter Number (example: 0506) Fill in information on top of both sides of Chapter Resume L-010 5

6 Coordinators name and FSID (Field Staff ID number) At bottom, list name and information requested for person(s) preparing the resume. LATER List all Male and Female Royalty with information requested. Royalty and Chapter Loss Side 6

7 Check Male or Female box If chapter has both Male and Female Division Winners, use separate forms for each group. State or Province or Country Two letter ID of State, Province Country 4-digit Chapter Number (example: 0506) LATER All Males are listed on one sheet and all Females are listed on another. Division Winner Side 7

8 Check Each Weight Chart 8

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10 Check each weight chart TOPS L-027T Current Year Members TOPS number Division member is in, based on first weight of the year Female or Male box checked State or Province or Country Original starting date Highest Weight recorded at TOPS Club, Inc. Date renewal was paid Surgery for weight loss information Name, Address and all other information about member Members Signatureif still active with the chapter Fill in date for each week and weight or AB or EX or NM if no weight was recorded Leaders and Coordinators names 10

11 Check each weight chart KOPS L-027K Current Year Members TOPS number Female or Male box checked State or Province or Country Original starting date Highest Weight recorded at TOPS Club, Inc. Date renewal was paid * Goal weight * Leeway weights * Surgery, Yes or No checked * If KOPS in previous year, must have December entries from previous year * Original KOPS date * Lost status, goal change, pregnancy, teen/preteen information – if applicable Name, Address and all other information about member Members Signatureif still active with the chapter Fill in date for each week and weight or AB or EX or NM if no weight was recorded Leaders and Coordinators names, transfer chapter 11

12 Check each weight chart Transfer L-027TR Current Year Members TOPS number Division member is in, based on first weight of the year Female or Male box checked State or Province or Country Original starting date Highest Weight recorded at TOPS Club, Inc. Date renewal was paid Surgery for weight loss information Name, Address and all other information about member Members Signatureif still active with the chapter Fill in date for each week and weight or AB or EX or NM if no weight was recorded Leaders and Coordinators names, transfer chapter 12

13 Totaling the Chapters Weights for the Year 13

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15 TOPS all year losses/gains If using a Digital Scale, convert the first and last weights to quarter pounds (page 29) Line A – enter first weight of member Line B – enter last weight of member Subtract B from A and enter amount on Line C Enter amount in black for loss or in red for gain If member has only one weight, loss is 0 If member has no weight during the year, discard the chart. It is not counted or sent to Coordinator. 15

16 TOPS all year Transfer chart losses/gains If using a Digital Scale, convert the first and last weights to quarter pounds (page 29) Line A – enter first weight of member Line B – enter last weight of member Subtract B from A and enter amount on Line C Enter amount in black for loss or in red for gain In the current chapter box, enter the first weight at your chapter, the last weight at your chapter and the total lost or gained during the time at your chapter. For Division awards, count members total loss for entire year For chapter totals, count only loss or gain in new chapter box 16

17 TOPS and KOPS in the year losses/gains Members who record a weight on both a TOPS and KOPS chart during the year are not KOPS all year. If the first or last weigh-in of the year is on the KOPS chart, use that weight in Line A or B on TOPS chart. If using a Digital Scale, convert the first and last weights to quarter pounds (page 29) Line A – enter first weight of member Line B – enter last weight of member Subtract B from A and enter amount on Line C Enter amount in black for loss or in red for gain Paper clip TOPS and KOPS charts together 17

18 Determining the Chapter Loss 18

19 Chapter Weight Report and Average Loss/Gain Per Member Chapter Resume L-010…part 3…See page 48 A. Count ALL members who have a weight on a weight chart (TOPS and KOPS charts for the same member count as one). Enter on L-010. B. Count members who have 52 weeks (all year) on a KOPS chart. If KOPS passed away during the year, include in this group. Enter on L-010. C. Subtract all year KOPS from total of ALL weight charts. Enter on L-010. Weight Loss/Gain: - Total losses on all TOPS/Transfer charts - Total gains on all TOPS/Transfer charts Subtract smaller number from larger to determine chapter net loss or net gain. D. Enter on L-010 in black, Net Loss or E. Enter on L-010 in red, Net Gain F. Divide D. Net Loss or E. Net Gain by C. Net Enrollment, carrying out two decimal places. Enter on L-010. This is the chapters average loss per member. 19

20 Next, sort Weight Charts into two stacks 20

21 Stack 1: These are not eligible for Division Competition KOPS all year Less than ten pounds lost No signature No December weight Four or more absences in a row Lapse in membership after first weigh-in Set Stack 1 aside. Stack 2: All other charts are eligible Sort into Two Stacks 21

22 Determine DIVISION WINNERS Use weight charts in Stack 2 Determine DIVISION WINNERS Use weight charts in Stack 2 22

23 Sort into two groups by gender All MalesAll Females Sort all Females into Divisions 1-9. See chart on page 50 for Division List. –Select top three biggest losses in each division. –On Division Winner side of Chapter Resume L-010, list these members in correct division filling in all information and weights as requested. Repeat these steps for Males and list on separate L-010 Division Winner page. Use Stack 2 for Division Awards 23

24 Chapter Division Winners Weight Charts Check that all information for each Division Winner is completed: Full name as registered at TOPS Club, Inc. Membership number Phone number including area code First weight recorded of this year Last weight recorded in December Total loss If at all possible, use the Chapter TOPS and KOPS summary report available for your chapters use in the Leaders Report section of 24

25 Chapter Division Winners continued Check that all information for each Division Winner is completed: Teen and Preteen winners must have birthdate listed on weight chart and L-010 Division 9 … see page 50 for specifics If there is no winner in a category, write NONE When listing, note members in the same division with identical weight loss as a tie. 25

26 Next, recombine all Weight Charts in Stacks 1 and 2 26

27 Eligible for Chapter Royalty Stack 1: Not eligible for Royalty competition TOPS who did not reach goal Reinstated KOPS KOPS who reached goal prior to current year New KOPS this year who - Lost less than ten pounds to goal - No December weight - Four or more absences in a row Lapse in membership after first weigh-in Are in Division 9 Lost KOPS Status No signature Last December weight on medical excuse Is not registered as KOPS at Headquarters by January 31 of current year Stack 2: All other new KOPS are eligible for Royalty competition. 27

28 Determine Chapter Royalty 28

29 Use Stack 2 to Determine Chapter Royalty Sort into two groups by gender All MalesAll Females For QUEEN, sort all females by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is Queen; next, queen runner-up; next, alternate. For KING, sort all males by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is King; next, king runner-up; next, alternate. List these members in Royalty area on Chapter Resume L-010 filling in all information and weights as requested. If there is no winner in a category, write NONE 29

30 Chapter Royalty Fill in ALL information for each chapter royal –KOPS date –Full name as registered at TOPS Club, Inc. –Membership number –Phone number including area code –Highest Weight recorded at TOPS Club, Inc. –Goal weight –Amount lost to goal (See page 39 for those who were in Division 9 BEFORE reaching goal. When listing, note any Royalty with identical weight loss as a tie. 30

31 Assembling Resume and Charts for Mailing 31

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33 Make two copies of completed Chapter Resume pages. Place in a 9 x 12 envelope all copies of Resume and all charts in the order listed below. –Follow by TOPS and KOPS charts of all Royalty in order listed on resume –Follow by all charts of Division Winners in order listed on resume –Follow by charts of KOPS all year –Follow by charts of other new KOPS –Follow by charts of KOPS who lost status –Follow by all other TOPS and Transfer charts Address to your Coordinator. Affix sufficient postage for first class service. Mail on or before January Assembling for Mailing

34 Check one more time before sealing the envelope and mailing 34

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