1. Academic Advising For Summer O Training Date: April 2016 Online Training developed by Barbara Cobb, Coordinator for Academic Advising and the Advising Committee Emre Bahadir, Lori Ballard, Gina Claywell, Steve Cox, Renae Duncan, Linda Johnsonius, Felecia Jones, Ryan Morrow, Kathy Stanczyk, Olympia Stewart, Ed Thome, Janice Vaughn, Peggy Whaley Please see the Summer O websiteSummer O and the Academic Advising websiteAcademic Advising

2. Summer O Dates: 22 AprilHonors Summer O 23 AprilSession 1 02 JuneSession 2 04 JuneSession 3 22 JuneSession 4 24 JuneSession 5 11 JulySession 6 2 AugustSession 7 Transfer Orientations: all but 22 April New Student Advising is 10:45-12:30; Honors and Transfer Student Advising is 1:30-3. (Some/most transfer students will be registered already.)

3. Academic Advising Website How to Read a RACR for Students and Advisors Registration 101 for Students and Advisors QuickLinks for Academic Advising and much more Students have an Academic Advising pamphlet and a pen with URL in their Summer O bag. Students should have CONTACT INFORMATION for someone in your program (someone available in summer).

4. What you need BEFORE Summer O Advising: RACR / Plans / Sample Schedules Schedule of Classes / Classes Available Student Test Scores and Placement Info VZ / Admissions – Chairs/Coordinators – ask for these in advance Univ Studies and Area/Major requirements, inc. prerequisites Pre-plan as much as possible

5. Placement and Testing Information Testing Testing Link on Summer O site Developmental Course Requirements and Placement Charts on myGate, Teaching/Advising tab Placement Charts AP Equivalencies AP Equivalencies linked here CLEP Testing through Testing Center CLEP EquivalenciesCLEP Equivalencies linked here

6. Modern Languages Online Testing ALL students enrolling in language classes need Placement Testing unless they have NEVER taken a class in that language B.A. Degree: complete ONE language through 202 level (200-level language not offered at MSU MAY transfer as MLA 201/202) Link to Placement HERE (scroll down) and on Summer O siteHERE Fee for test (credit card payment); scores available immediately Test scores valid for 1 year

7. Summer O Itinerary: Honors College 7:30-8:30 am Summer O Check In (Curris Center) Student ID Pictures (Mississippi Rm, 3 rd fl Curris Cntr) Browsing Session (2 nd and 3 rd fl Curris Cntr) 8:30-9:15 am Opening Session (Curris Ballroom) 9:15-10 am Money Matters (Curris Ballroom) Financial Aid, Scholarship & Bursar’s Office 10-10:45 am Intro to Academic Life (Curris Ballroom) 10:45-12:30 pm Session w/ Summer O Counselors 12:30-1:15 pm Lunch (Winslow Dining Hall) 1:30-3 Academic Advising (Library when registered) 3-4:15 pm Session w/Summer O Counselors 4:30 pm Check-out (College Reps needed)

8. Summer O Itinerary: New Students 7-8:30 am Summer O Check In (Curris Center) Placement Testing (231 Collins I&T Center, Freed Curd) Student ID Pictures (Mississippi Rm, 3 rd fl Curris Cntr) Browsing Session (2 nd and 3 rd fl Curris Cntr) 8:30-9:15 am Opening Session (Curris Ballroom) 9:15-10 am Money Matters (Curris Ballroom) Financial Aid, Scholarship & Bursar’s Office 10-10:45 am Intro to Academic Life (Curris Ballroom) 10:45-12:30 pm Academic Advising (Library when registered) 12:30-1:15 pm Lunch (Winslow Dining Hall) 1:30-4:15 pm Sessions w/Summer O Counselors 4:30 pm Check-out (College Repsneeded)

9. Summer O Itinerary: Transfer Students 7-8:30 am Summer O Check In (Curris Center) Placement Testing (231 Collins I&T Center, Freed Curd) Student ID Pictures (Mississippi Rm, 3 rd fl Curris Cntr) Browsing Session (2 nd and 3 rd fl Curris Cntr) 8:30-9:15 am Opening Session (Curris Ballroom) 9:15-10 am Money Matters (Curris Ballroom) 10-10:45 am Intro to Academic Life (Curris Ballroom) 10:45 - 12:30 pm Session with Summer O Counselors 12:30-1:15 pm Lunch (Winslow Dining Hall) 1:30-3 Academic Advising (Library when registered) 3-4:15 pm Session w/Summer O Counselors 4:30 pm Check-out (reps for colleges needed)

10. Academic Life Session 10-10:45 Content: Provost’s Welcome University Studies Requirements Area, Major, Minor RACR Degree Audit The Role of the Academic Advisor Dual Credit/Transfer Credit/AP Courses and Advising/SchedulingAPAdvisingScheduling Summer O Advising Logistics Consent to Release Academic Advising Website www.murraystate.edu/advising

11. Student Summer O Booklet: What’s In It for Advisors Change of Area/Major Form List of Areas/Majors/Minors How to Register for Classes Testing and Placement Information Scheduling Worksheet AP/Dual-Credit Worksheet

12. Each student has a sheet with scores and placement information. Scores and placement charts on myGate Teaching/Advising tab. P2S / Pathways to Success / Tier 4 students are not permitted to declare area/major and MUST be advised in the P2S Program Be sure that your students are enrolled in required developmental courses and pre- and co-requisites for your program. Each advising unit sets its own policies. Some advisors forbid cell phone use. Others have students with smart phones register using their phones. Family members will NOT be with advisees for Academic Advising

13. What your Students Need During Advising/Scheduling: Academic Plans for Area/Major or RACR Classes, with CRN #s Alternatives, with CRN #s Coordinate within your college/department to provide the appropriate # of Academic Advisors. All students should have a schedule (min. 12 hours) before leaving Advising session and going to the library.

14. Prioritize Schedule  100T Transitions  All Required Developmental Classes  University Studies – Major specific  University Studies – student interest  Prerequisites for program (area, major, minor)  Account for credits brought in  Use RACR to check

15. Honors Program Honors Program students take AT LEAST ONE Honors Sequence course per semester until sequence is complete. Students may be dropped from the Honors Program if this requirement is not met. Honors Sequence Honors Sequence REPLACES University Studies for students in the Honors ProgramHonors Sequence Many programs have prerequisites; does an HON course satisfy a prereq for your program? ASK advisees to self-identify as Honors Program

16. Advanced Placement If student does not have AP scores “in hand” or already on file: schedule must be established based on scores “in hand”/on file Use the form included in the Summer O Booklet to provide instructions for drop/add once scores arrive (be sure to provide student with chair or advisor contact for questions; be sure students submit scores to MSU) AP Equivalencies listed herehere Dual-Credit Courses With supporting docs, use Override (Chairs, Coordinators, and designated reps have Override privileges)

17. Transfer Credit RACR will include classes already evaluated. Look closely at the Unrestricted Electives: Additional Hours section at the bottom of RACR for classes that might not have been evaluated. Use Course Exception form to substitute these for required courses or contact the Transfer Center if the course should be equivalent to an MSU course.Course Exception formcontact the Transfer Center

18. Transferring Classes resource HEREHERE If a student has a transcript from another school, you may be able to determine equivalencies using this tool. If courses are not listed, contact the Transfer Center for evaluation. Transfer Center If Transfer Evaluation has not been completed, but transfer credit is pending, use Override Eval may be needed before student can register.

19. Know your program. Be positive and supportive. If you don’t have answers, connect advisees to those who do. Be prepared. Prepare for as many challenges as you can anticipate. Be sure that every student has a schedule.

20. Checklist: 1)Connection: connect student to program, area/major: make sure student has contact info for at least one person. 2)Registration: help student to create a schedule with CRN #s and to register for classes inc. any needed developmental classes. 3)Adjustments: make sure that student knows what to do when test scores and placements are complete or something else changes.

21. Summer O is a Recruitment as well as an Orientation/Registration Event: We need to ensure that every student at Summer O is a Racer in August. A good experience at Summer O, especially with Academic Advising and Scheduling, achieves this goal.

22. If you need additional information for Summer O Academic Advising, please contact Dr. Barbara Cobb Coordinator of Academic Advising bcobb@murraystate.edu Resources to supplement this training are posted on the Academic Advising website.Academic Advising For access to VZ (student information/placements), contact Mallory LaPlant mlaplant@murraystate.edumlaplant@murraystate.edu RACR Questions: msu.racr@murraystate.edu