Presentation on theme: "Academic Advising Russell Sage College. Academic Advising Through the Academic Year SEPTEMBER: Assist with last minute schedule adjustments. The last."— Presentation transcript:
Academic Advising Through the Academic Year SEPTEMBER: Assist with last minute schedule adjustments. The last day to drop/add a course is Tuesday, September 4, 2012 by 11:59pm. Complete Roster Reconciliation (3 rd week) OCTOBER: Review SCA midterm grades (only for day course sections # 10-19, 80-89) and RSC early warnings with advisees, plan spring course schedules and clear students to register. SCA Midterm Grades/RSC Warnings must be submitted by Tuesday, October 16, 2012. NOVEMBER : Continuing student register for Spring classes. Assist students who need to withdraw from fall classes. Registration begins by class-level on Monday, November 5, 2012. Last day to withdraw from a class is Friday, November 16, 2012 by 4:59pm. Last day to P/F for a non major course is Friday, November 16, 2012 by 4:59pm. DECEMBER : Assist continuing students with schedule adjustments based on fall final grades. Advise new spring 2013 admits. RSC Office of Academic Advising http://www.sage.edu/rsc/resources/advising
Academic Advising Through the Academic Year JANUARY : Assist students with schedule adjustments. Orientation: Friday, January 18, 2013 Spring 2013 classes begin, Tuesday, January 22, 2013 The last day to drop/add a course is Tuesday, January 29, 2013. FEBRUARY : Remind seniors about the filing deadline for May graduation. Graduation applications are due on February 15, 2013. MARCH: Review Early Warnings with advisees, plan fall course schedules and clear students to register. Assist students who need to withdraw from spring classes. RSC Warnings must be submitted by Tuesday, March 12, 2013. APRIL: Make sure seniors are on track to graduate in May. Summer/Fall 2013 registration begins by class-level on Monday, April 1, 2013). Last day to withdraw from a class is Friday, April 12, 2013 by 4:59pm. Last day to P/F for a non-major course is Friday, April 12, 2013 by 4:59pm. MAY : Before May 31, make sure current continuing advisees are fully registered for fall 2013 classes. JUNE-JULY : Recommended: Advisors should check email regularly (weekly) to maintain contact with the advising office and new advisees throughout the summer. New students will be pre-registered by the Advising office and faculty will meet with them in person during designated Advising Days (tba). AUGUST: Assist advising office on Late Admit first-year & transfer students schedules along with any continuing students who need to adjust schedules. RSC Office of Academic Advising http://www.sage.edu/rsc/resources/advising
Tools & Resources for Academic Advising Colleague/Datatel Colleague/Datatel– primarily used by Advising Administrators and Department Chairs; “background” for SageAdvisor SageAdvisor SageAdvisor– employed by advisors and students to access student record, transcripts, schedules, mid/final grades, progress toward degree completion Catalog Catalog– available online at http://catalog.sage.edu; provides an outline of College policies + degree requirementshttp://catalog.sage.edu Advising Office Website Advising Office Website– http://www.sage.edu/rsc/resources/advising/ http://www.sage.edu/rsc/resources/advising/ Stacy Gonzalez, Stacy Gonzalez, Associate Dean for Academic Services firstname.lastname@example.org email@example.com RSC Office of Academic Advising http://www.sage.edu/rsc/resources/advising
Faculty Menu Access advisee information via the Faculty Menu in SageAdvisor. Student Profile Student Profile– student contact info, ID number, academic program, account holds, special services (Honors, HEOP, Athlete), co-advisors Transfer Equivalency Report Transfer Equivalency Report– shows all transfer credit w/ grades and Sage equivalents Transcript Transcript– shows all courses (Sage + transfer) on a single page Schedule Schedule– select term + view/print Grades Grades– midterm (if available) + final Program Evaluation Program Evaluation– (degree audit) shows progress toward degree SageAdvisor
The evaluation includes anticipated credits that students are either currently taking (IP) and those they are pre-registered for (PR). Students must complete a minimum of 120 credits (for a Bachelor’s degree), at least 45 of which must be taken at Sage.
The Evaluation first lists General Education requirements and then major requirements. Grades for Sage courses are shown on the evaluation and transfer credits are indicated with “TE”. Note that credits can “double count.” SageAdvisor Note changes in gen ed: WLD 101 + WLD 201 satisfy ENG 101, ENG 220, WLD 120 Note changes in gen ed: WLD 101 + WLD 201 satisfy ENG 101, ENG 220, WLD 120
The cumGPA in your major is calculated in the evaluation. All students must earn a minimum GPA of a 2.2 in their major (some programs have higher requirements) and a 2.0 cumGPA in order to graduate. Depts may approve of substitutions and waivers for major requirements. Look for blank lines on your evaluation that indicate if a course is still needed. SageAdvisor
In addition to major and other gen. ed. requirements, all Sage students must complete a certain number of liberal arts courses, which are identified on the evaluation. – BA degrees: 90 liberal arts cr. – BS degrees: 60 liberal arts cr. General electives count toward the 120 total credit requirement. Even if a student has met all major and general education requirements, she can’t graduate without 120 credits. SageAdvisor
Students can access a Transfer Equivalency Report online to see how their transfer credits were received at Sage. Courses may transfer in as a Sage equivalent course (FRE 202), as a specific department’s elective (HIS-ELCT), or as general elective credit. Note: Only credits transfer, not grades. Students + Advisors should verify that all credit has transferred in appropriately. Depts may sub transfer credit for major requirements. SageAdvisor
RSC Office of Academic Advising http://www.sage.edu/rsc/resources/advising Reminders: Students are tied to the catalog in which they enter. A student may opt to follow a later catalog, but not an earlier one. Waivers of dept requirements that appear in the catalog/degree audit must be approved by the faculty advisor and dept chair. Substitutions of support courses must be approved by the dept. offering the course Substitutions/waivers of gen ed require the approval of the Dean.
Financial Aid Facts 12 credits In general, students must be enrolled in at least 12 credits to be considered full-time and eligible for financial aid and on-campus housing. satisfactory academic progress Students must be making satisfactory academic progress in order to remain eligible for state, federal and institutional aid. Ratio of Attempted Credits/Completed Credits Cumulative GPA In general, financial aid is not available for summer study (exception: Discovery Degree students). Student Services Students should consult with financial aid staff in Student Services with any questions. RSC Office of Academic Advising http://www.sage.edu/rsc/resources/advising
Advising Office Website Advising Office Website http://www.sage.edu/rsc/resources/advising/ http://www.sage.edu/rsc/resources/advising/ RSC Office of Academic Advising http://www.sage.edu/rsc/resources/advising Students + Advisors can access tools and resources on the Advising Office’s website.
Students + Advisors can email me any time: firstname.lastname@example.org email@example.com Russell Sage College Office of Academic Services Hart Hall, 2 nd Floor 244-2209 Academic Advising Academic Support Higher Education Opportunity Program (HEOP) Writing Studio