1. Excel, Part 3 Computer Tech

2. Changing the angle of your text  You can change the angle, or orientation of your text in an Excel spreadsheet.  This is useful to make a heading fit in smaller columns. The angle of this text has been changed.

3. Changing the angle of your text  Go to the Home tab on the Ribbon.  Click on this button: Home Tab Click on this drop down arrow

4. Changing the angle of your text This drop down menu appears. Select the text angle you like.

5. Using the “IF” function  Excel has a logic function, that will automatically enter one thing in the cell if a statement is true, and a different thing if the statement is false.  For example, if you are researching car prices, you can tell Excel to enter “yes” if a price is under a certain amount, and “no” if the price is over that amount.

6. Using the “IF” function  You start the IF function the same way you do any function – select the cell where you want the result to appear, and enter an equals (=) sign!!  Next, type “if”, then open parentheses.  Then type your “test.”  Examples: =IF(B9>B12 =IF(B9<5000

7. Using the “IF” function  Then insert a comma.  Then, in quotation marks, tell Excel what you want it to enter in the cell if the “test” is true. NO SPACES.  Then put a comma, and in quotation marks, tell Excel what you want it to enter in the cell if the “test” is false. NO SPACES.  Then end parentheses  Examples: =IF(B9>B12,”yes”,”no”) =IF(B9<5000,”buy”,”do not buy”)

8. Sample IF function: Enter “IF” function in formula bar. G9 is less than 6,000, so “yes” appears in H9

9. Sample IF function Logical “test:” is G9 less than 6,000? If the answer to the “test” is true, enter “yes” If the answer to the test is false, enter “no”

10. Creating Charts  You can use the information in your Worksheet to create handy charts automatically.  Select the information you want to chart.  Click on the “Insert” tab on the ribbon.  Select the type of chart you want.  Excel will automatically create a chart.

11. Creating Charts Click “Insert” tab on ribbon. Select the type of chart you want: Excel will automatically embed the type of chart you select (e.g., column, line, pie, bar) in your worksheet.

12. Chart Selected data. Chart Excel created

13. Creating Charts  Some chart types work better with some data than others, so you may have to experiment with different types of charts.  You can change the type of chart by clicking on “Change Chart type.” Click here to change chart type:

14. What type of chart is best?  Select the type of chart that makes it easiest to compare information.

15. Tips  Area and line charts are the same, except that area charts are filled in between the lines.  Bar and column charts are the same, except that bars are horizontal and columns are vertical.  Pie charts are best if you want to compare parts / percentages of a whole.  Stock charts are useful to compare fluctuating prices, temperatures, or similar quantities.

16. Changing your chart’s Layout  You can change the layout of your chart by going to the (Chart Tools) Layout tab on the ribbon.  The Chart Tools tab only appears when you have selected a chart.  Chart Tools has Design, Layout, and Format tabs. (See picture on the next slide.)

17. Chart Design Design, Layout, and Format Tabs on Chart Tools tab

18. Chart Title A chart title appears above the chart and describes what it is about. You can place the title above or inside the chart. Excel will create a text box for you to type in.

19. Axis Title The Axis Titles list the name of the data being plotted. You can select “Rotated Title” for the vertical axis to make the axis label read vertically.

20. Legend The legend is the box that describes what the chart plots You can place it above, below, or to the side of the chart.

21. Merge and Center  You can enter a title for your worksheet by using the “merge and center” button.

22. Merge and Center  Select 2 or more adjacent cells that you want to merge.  Go to the Home tab on the ribbon.  Find the alignment group, and click on “Merge and Center.”

23. Merge and Center  You will get a drop down menu. Select “Merge and Center” To undo, select “Unmerge Cells.”

24. Merge and Center Once you have merged the cells, you can change the alignment using the alignment buttons on the Home tab on the ribbon.

25. “Count” Function  Excel’s Count function will count the number of cells with numbers in them, in a range of cells. (It ignores blank cells, or cells with text.)  Excel’s CountA function counts the number of non-blank cells.

26. Count and CountA  To count the number of cells with numbers in them, in a cells B1, B2, B3, B4, and B5, you would enter: =COUNT(B1:B5)  To count the number of blank cells, use the function = COUNTBLANK