1. The Student Enrollment Center Mike Wilcox, Assistant Director for Student Enrollment: mike.wilcox@bvsd.orgmike.wilcox@bvsd.org Kim Moore, District Registrar: kim.moore@bvsd.orgkim.moore@bvsd.org Aaron Nelson, Data Analyst: aaron.nelson@bvsd.orgaaron.nelson@bvsd.org Ariane Streeter, Administrative Assistant: ariane.streeter@bvsd.orgariane.streeter@bvsd.org Mildred Rico, Open Enrollment Assistant: mildred.rico@bvsd.orgmildred.rico@bvsd.org enrollment.helpdesk@bvsd.org

2. October Count 2011 Important Dates this Year: Friday, September 23 through Friday, October 7 Count Window The Week of October 10th Optional Help Session (by appointment) Friday, October 14 th October Count Paperwork due to the Student Enrollment Center by 4:00PM Monday, October 31st Individual student period attendance validating student return if after the window – due to the Student Enrollment Center by 4:00PM

3. October Count 2011 Preparation  Continue to use your Data Quality Reports  Verify schedules Part-Time/ Full-Time status On-Line Education – need to be input into schedule like a traditional class Look at every schedule  Run the Classroom Monitor every day  Make sure to provide alternate ways of taking attendance to substitute teacher  Create your Ad Hoc reports in IC

4. October Count 2011 Preparation  Courses must have a teacher in IC  Courses can have the attendance button unmarked, if they have alternative ways of meeting CDE requirements: Optional courses - e.g. work study courses Post Secondary – transcript required Transitional – contact hours required Concurrent courses – concurrent school takes attendance

5. October Count 2011 Preparation  Make sure all attendance for the window has been entered before you run the attendance reports  Teacher verification – for students with really spotty attendance (Classroom Monitor)  Use the correct date (09/30/2011) when running Period Count in IC  Food Service Ad Hoc – only applies to schools using the Economic Survey

6. October Count 2011 Preparation  Post Secondary Must be entered in the students schedule In order to count the hours towards F/T – P/T funding the course must be approved and paid for by BVSD  Foreign Exchange students Tuition paying - will be sent out by Kim State funded – funding status based on schedule Country of Residence – Provide a list of your foreign exchange students with their country of origin to Kim

7. October Count 2011 Preparation  Homebound – We will contact Registrars directly and review funding codes  Pathways Program – Make sure classes are in the student’s schedule Provide Kim with a list of your students

8. October Count 2011 Preparation  IEP student with part time schedules- contact the SEC to verify IEPs  Truant students can get funded if: The student is in active truancy They have attended the school at least one day this year

9. October Count 2011 Reports (Tuesday, October 4nd)  Enrollment Changes New Enrollments Withdrawals  Must be monitored from opening of window to count day

10. Form 1: New Enrollments (The Enrollment Status Report)

12. Form 1: New Enrollments (Form Filled Out)

13. Form 2: Withdrawals (Enrollment Status)

15. Form 2: Withdrawals (Form Filled Out)

16. The New October Count Forms for 2011  Wednesday, October 5 th - you will receive your excel workbook pre-populated with your schools data  There will be a data tab as well as an Attendance Worksheet tab for each grade as well as a CDE Summary Tab.  Each grade, PK through 12, has representation in the attendance worksheets. You only need to fill out the worksheets that pertain to your school

17. Your October Count Workbook  Your October Count Workbook will contain a series of tabs which will encompass almost every form you formerly printed out and turned into Student Enrollment Center.

18. Your October Count Workbook

19. Your October Count Workbook (what to do first)  On Friday, September 30th you should print your Enrollment Summary to PDF. Upon receipt of your Workbook you will want to compare each grade level to the totals represented in field 1 (Membership on Count Day) for each of your grade levels.

20. Tab Group 1 : The Attendance Worksheet (How to find the Membership on Count Day)

21.  This report will give you your enrollment for the date input into the “effective date” field  Do not mark the state exclude box as concurrent students need to be accounted for and removed in another step.

22. Tab Group 1: The Attendance Worksheet

23. Tab Group 1 : The Attendance Worksheet ( How to Find Absent Students)

25. Tab Group 1: The Attendance Worksheet (How to find the Membership on Count Day using the Enrollment Summary Report)  You will want to look for students that have an indicator of absence that covers the entire or most of the Count Day (i.e. all periods)  If a student shows attendance only in the middle of the day, you also need to provide further proof of attendance.

26. Tab Group 1: The Attendance Worksheet ( Printing out a Period Detail)

27. Tab Group 1: The Attendance Worksheet ( The Classroom Monitor)

28. Tab Group 1: The Attendance Worksheet ( The Attendance Register)

30. Tab Group 1: The Attendance Worksheet ( Filling in your absent students )

31. Tab Group 1 : The Attendance Worksheet ( Printing out a Period Detail)

32. Tab Group 1 : The Attendance Worksheet (Determining Concurrent Students)

34. Tab Group 1 : The Attendance Worksheet ( Filled Out)

35. Tab Group 2 : CDE Summary

37. Tab Group 2 : CDE Summary (Half Time Student Filter)

38. Turning in Your October Count Workbook (Sharepoint)  IC reports can be printed to PDF and submitted to SEC along with the completed workbook via SharePoint.  If you need assistance with turning in your workbook, there will be a help session The week of October 10 th. Please email me and we will set up a time.

39. Scheduled Hours  The Scheduled Hours tab of your workbook contains a worksheet which allows you to calculate a schedule in such a way as to determine part time or full time funding levels.

40. Scheduled Hours

42. November Count Important Dates this Year: Tuesday, October 25 through Tuesday, November 8 Count Window I will provide another workbook solely filled with Preschoolers You will need to fill out the Attendance Worksheets as well as provide all the relevant IC reports. If you have a complete count by the Friday the 4 th please send them into the SEC as the count must be completed and turned into the state without errors by Thursday November 10 th