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REQUESTING TRANSCRIPTS Student Training Presentation.

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Presentation on theme: "REQUESTING TRANSCRIPTS Student Training Presentation."— Presentation transcript:

1 REQUESTING TRANSCRIPTS Student Training Presentation

2 Training Session Agenda 1. Verify Naviance account information 2. Create Common App account 3. Sign FERPA Waiver in Common App 4. Match Common App account with Naviance account 5. Add colleges to “colleges I’m applying to” list in Naviance for Non-Common App Schools ONLY 6. Meeting with Counselor topics 7. Complete Transcript Request Form 8. Tracking Status in Naviance 9. Questions

3 Verify Naviance Account Information Step # 1

4 Log into Your Naviance Account Can’t remember your password? Click on the “Forgot Your Password link”. A temporary password will be sent to your Go to CR South’s Website 2. Click on Counseling Tab 3. Click on Naviance link on left side 4. Click on Naviance link in middle of page 5. Enter and password 6. Click Log In

5 Verify and Update Account Information 1. From the Home screen, click the “About Me” tab 2. Under Official Things, click on “Profile” link 3. Verify all information in Personal Profile section, especially name, Counselor, birth date, and 4. To edit information, click the “edit” button. 5. To edit your address, click pencil icon

6 Creating a Common Application Account Step # 2

7 What is the Common Application?

8 Create Common Application Account Create account after August 1st 1. To create an account, click “Go” Be sure to enter an appropriate address and password. Don’t forget to use your Naviance address Create account ONLY if you are applying via the Common App 1.

9 Create Common Application Account Once each section is completed, a green check mark is displayed. All sections must be completed.

10 Sign FERPA Waiver (Family and Educational Privacy Act) Completing Profile Section, Education Section, Adding a College, Assign Recommenders, and Signing FERPA Step # 3

11 Step # 3 Complete the Profile Section From the Common App Tab: 1. Complete the entire Profile section 1.

12 Step # 3 Complete Education Section Complete the Education section Search for Council Rock South From the Common App

13 Step # 3 Complete the Education Section 1. Must add your Counselor’s name and contact information From the Common App Tab

14 Step # 3 Correct Responses for Grades in Education Section Class Rank: Graduating class size: 542 Cumulative GPA: Confirm with your Counselor GPA Scale: 4.0 GPA Weighting

15 Step # 3 Adding a College From the College Search tab 2. Check box if correct 1. Enter school name and click enter Click Add

16 Step # 3 Assign Recommenders Once College is added: 1. Click “My Colleges” tab 2. Click Assign Recommenders FERPA Waiver Question will appear

17 Step # 3 Sign FERPA Waiver From the Assign Recommenders Tab: 1. FERPA will appear. Click on “release authorization link

18 Step # 3 Sign FERPA Waiver FERPA will first instruct you to read the instructions2. FERPA will ask you to sign

19 Step # 3 Sign the FERPA - Completed Completed FERPA is indicated by green check mark

20 Matching Common Application with Naviance Account Step # 4

21 Matching Common App Account with Naviance 1. Click “Colleges I’m applying to” From the Colleges tab… Once logged into your Naviance account:

22 Matching Common App Account Account Matching INCOMPLETE Please be aware, once “Matched”, you cannot change your FERPA decision If not “Matched”, Counselors cannot send any materials electronically 1. Enter address. MUST be the same used in Common App account 1.

23 Matching Common App Account Account Matching COMPLETE Once Matched correctly, notification above will appear

24 Adding Colleges to Your Naviance Account for NON-Common Application Schools Step # 5

25 Step # 5 Adding Colleges to Your “College List” in Naviance 1. Click “Colleges I’m applying to” From the Colleges tab… Once logged into your Naviance account:

26 Step # 5 If Not Applying to a Common App School 1. Click on Not Needed link 1. Once clicked, Common App Matching will appear, however, you are not technically “matched”. If you decide to apply to a Common App school later, you must then click “Do it now” and enter your address that you use for the Common Application

27 Step # 5 Adding Colleges to Your “College List” in Naviance 1. Click on College Tab 2. Click on “Add college to this list” Remember, this should only be done for NON-Common Application schools 1. 2.

28 Step # 5 Enter Decision Type, College Name and Submitted Application 1. Indicate Decision Type using the drop down arrow 2. Look up college to add to your list 3. Search for college by name or from College Picker quick list 4. Click “I submitted my application”. Please note, this should be done before turning in Transcript request forms.

29 Step # 5 Click Add Colleges Once all three columns are complete,, AND you answered the question of how you are applying, click Add Colleges

30 Step # 5 Indicate Application Type: Common App or Non-Common App? Answer the question, “Applying via the Common App?”. 1. Click Unknown 2. Use drop down arrow to answer the question for each college 3. Click update

31 Completed “Added Colleges” Take note of the Submission Type symbol

32 Submission Symbols This symbol indicates that the college does not accept electronic transcripts. Your materials will be mailed via US Postal Service This symbol indicates that your college accepts the Common Application. Your materials will be sent electronically. This symbol indicates that your college accepts electronic transcripts. Your materials will be sent electronically.

33 Counselor Meeting Step # 6

34 Counselor Meeting Discussion Topics  Review Transcript  Sign CR Secondary School Report  Review College Application Process  Review College Options Please note: You must meet with your Counselor before submitting any Transcript Request forms!!

35 Return Transcript Request Form to Counseling Department Step # 7

36 Return Transcript Request Form Please note that we require a minimum of 10 school days to process your transcript request. The clock does not start until you turn in the paper request form! Each section of form must be completed Most Important Section. Enter the following information: 1.Circle Common App, Non- Common App or Scholarship 2.College name 3.College address 4.Due Date 5.Check box for materials required 6.Initial statement that applies

37 Correctly Filled out Transcript Request From

38 Tracking Status of Transcript Request Form Step # 8

39 Track Status of Transcript Request From the Colleges tab… 1. Click transcript link

40 Track Status of Transcript Request Click on link to view status of your transcript request

41 Transcript Request Status “Mailed” column refers to the Counselor’s responsibility of mailing your transcript Pending means transcript has not been sent yet. Be sure allow 10 school days for transcripts to be sent Mailed status currently says “pending”

42 Transcript Request Status Date transcript was mailed IMPORTANT! The date from which you submit the paper transcript request form is the date when we will begin counting 10 school days. H owever, if you are applying via the Common App, you must first add the college to your Common Application account before returning the transcript request form. The system will not allow us to send your transcript unless it is added in your Common App account.

43 Quick Guide Common App vs. Non-Common App 1. Create Common App account after August 1 st 2. Enter CR school, personal and educational information 3. Add colleges 4. Click Assign Recommenders 5. Sign FERPA Waiver 6. Complete and submit application online 7. Match Common App account with Naviance account 8. Schedule meeting with Counselor 9. Return Transcript Request form to Counseling office 10. Track application status via Common App AND in Naviance account 1. Create account directly on college website 2. Add CR school, personal and educational information 3. Complete and submit application online 4. Add college to “colleges I’m applying to” list in Naviance 5. Schedule and meet with Counselor 6. Return Transcript Request form to Counseling office 7. Track application status via college website AND Naviance account Common App SchoolsNon-Common App Schools

44 Student Responsibilities for Requesting Transcripts Turn in paper transcript request form for all transcripts Attend Naviance Training session Sign CR Secondary School Report Review Transcript Match Common App with Naviacne account (CA ONLY) Add Colleges to your Naviance “list” for Non- Common App Schools ONLY Track Transcript Request Create Common Application account after August 1 st Add Personal, Counselor, and School information Sign FERPA Waiver Assign Recommenders Complete and submit applications online Track application status Common Application Tasks Naviance Tasks Counseling Office Tasks Counselor Meeting Tasks

45 QUESTIONS???


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