1. A RIZONA S TATE C APITOL C HAPTER OF NIGP ( AZNIGP ) Membership Guide

2. AZNIGP MISSION STATEMENT To provide, promote and support professional development in procurement practices for our diverse membership through educational opportunities and communication while achieving and maintaining the highest standards of ethics, integrity, public trust and awareness.

3. OBJECTIVE To establish cooperative relationships among members Develop efficient purchasing methods in the field of governmental, educational and public institutional procurement To encourage maintenance of ethical standards in buying and selling To promote uniform public purchasing laws and simplified standards and specifications To collect and disseminate useful information for its members To promote the interchange of ideas and experiences within the purchasing profession To encourage research and investigation To promote ongoing training and certification of its members To sponsor activities that may be useful in providing its members with knowledge for efficient procurement

4. ABOUT AZNIGP AZNIGP is the Arizona State Capitol Chapter of the National Institute of Governmental Purchasing (NIGP). AZNIGP was established and organized in October of 1977. An executive board governs the chapter and it consists of a five member board elected by chapter members.

5. AZNIGP OFFERS MEMBERS MANY BENEFITS!

6. MEMBERSHIP STATUS Active (Regular) Membership o Membership in the Arizona State Capitol Chapter of NIGP (AZNIGP) is open to all public institution procurement and materials management personnel including federal, state, county, municipal and township activities, public school systems, colleges, universities, hospitals, commissions, authorities, and any other political subdivision of the state, provided they spend most of their time involved in procurement or materials management functions. Or, a person with full time employment in a position having direct influence on the public procurement process such as elected officials and department heads.

7. MEMBERSHIP STATUS Associate Membership Any person not eligible for active membership who is interested in the principles and practices of governmental purchasing. Open to any interested individual as described below. Student Faculty Individual

8. MEMBERSHIP STATUS Types of Associate Memberships: Student – Individuals who are pursuing an undergraduate or graduate curriculum in public or business administration, public purchasing or materials management. Faculty – Individuals who instruct an undergraduate or graduate curriculum in public or business administration, public purchasing or materials management. Individual – Interested individual who is employed with a non-publicly funded school, college, university or hospital, or is a non-procurement government employee, and does not fit into any other category.

9. MEMBERSHIP FEES New Membership Fees Active - $40.00 per year (pro-rated to $20.00 for NEW MEMBERS ONLY who join after January 1) Associate - $20.00 per year Annual membership dues run July 1 through June 30.

10. MEMBERSHIP FEES Renewal Membership Fees Active - $40.00 per year Associate - $20.00 per year Annual membership dues run July 1 through June 30.

11. HOW TO JOIN Join Online: You may join online using Visa, Mastercard or you may indicate you will pay by check or purchase order (select “Pay by Check” if you are submitting a purchase order). Online Membership Application https://www.aznigp.org/secure/registrations_and_re newals/registrations/ An applicant becomes a regular chapter member upon acceptance of the application, payment of dues, and confirmation by the Membership Committee that the applicant meets all eligibility requirements.

12. BENEFITS OF MEMBERSHIP EDUCATION CERTIFICATION NETWORKING CONFERENCES SCHOLARSHIPS AWARDS NEWSLETTERS / ARTICLES

13. EDUCATION AZNIGP sponsors multiple training opportunities throughout each calendar year, including NIGP classes. Seminars are specifically tailored to develop the members’ proficiency in public procurement, contracting and management fields. AZNIGP enhances members’ understanding of the NIGP general body of knowledge needed for internationally recognized professional certifications such as the Certified Professional Public Buyer (CPPB) or the management level Certified Public Purchasing Officer (CPPO). AZNIGP offers specific topics to address Arizona statutes and legislation. AZNIGP seminars provide the necessary credits for NIGP certification and recertification points.

14. CERTIFICATION AZNIGP promotes certification through the Universal Public Purchasing Certification Council (UPPCC) by offering content training, review courses, and monetary incentives to members. Once certified, members can easily maintain their certification status with re- certification points earned at inexpensive seminars and by attending the AZNIGP Regional Conference and Product Exposition.

15. NETWORKING AZNIGP is made up of over 380 public procurement professionals from across the State of Arizona. A member directory is available to AZNIGP members to encourage a “members helping members” environment. Visit our website at www.aznigp.orgfor more information!www.aznigp.org

16. CONFERENCES The AZNGIP Regional Conference and Product Exposition is held each October. This one-day event is full of educational seminars, networking opportunities, and a vendor expo with an average of 100 vendor booths.

17. PURCHASING MONTH The month of March is designated by NIGP as “Purchasing Month.” To recognize and celebrate “Purchasing Month”, AZNIGP offers its members a free social event, as well as reasonably priced luncheons and career seminars. In addition, the Governor signs a proclamation recognizing March as “Purchasing Month.” Watch the quarterly AZNIGP newsletter or the website for information on upcoming “Purchasing Month” activities.

18. SCHOLARSHIPS AZNIGP awards multiple scholarships in excess of $10,000 each year to its members. These scholarships can be used toward continuing education through NIGP developed training, AZNIGP training, or college courses specific to the procurement and contracting arena.

19. RECOGNITION AWARDS AZNIGP values each of its members and recognizes exceptional professional development and service. AZNIGP offers the following awards: Buyer of the Year Manager of the Year Volunteer of the Year RJD Mentoring Award

20. NEWSLETTER AZNIGP publishes The Purchasing Exchange, a quarterly newsletter to keep members aware of current procurement news, members’ achievements, NIGP events and career tips. The Purchasing Exchange also announces relevant procurement sessions and upcoming educational events.

21. AZNIGP COMMITTEES NEED YOU!

22. AZNIGP NEEDS YOU! Because the success of AZNIGP is dependent on the committees that serve the organization, AZNIGP needs your talents and energy. We encourage our members to become active and contribute to the AZNIGP by serving on committees of their choice. If you would like to serve on one of these committees or have questions about them, please contact the committee chairperson.

23. EDUCATION AND PROFESSIONAL DEVELOPMENT COMMITTEE Plan, establish, coordinate and facilitate educational programs (NIGP and local classes). Organize workshops and seminars to encourage certification. Coordinates AZNGIP and NIGP training based on the needs of the membership. Coordinates the scheduling and set-up of classrooms/facilities to suit the needs of the seminar and instructors (AV equipment, flip charts, etc.) Coordinate and schedule speakers to attend the AZNIGP regional conference. Schedule CPPB/CPPO study sessions.

24. AWARDS AND SCHOLARSHIPS COMMITTEE Development and administration of procedures, criteria, and final selection of recipients. Develop, maintain, and promote scholarship opportunities for AZNIGP membership. Promote and publicize monetary benefits of the scholarship program through The Purchasing Exchange newsletter and other means. Encourage membership to showcase the efforts of their agencies or fellow members by submitting entries for the Buyer of the Year and Manager of the Year awards.

25. M EMBERSHIP AND OUTREACH COMMITTEE Actively promote the benefits of membership in AZNIGP to governmental purchasers who are not currently a member of the organization. Develop communications in the AZNIGP newsletter and through group emails to current AZNIGP members, to provide current membership information and encouraging their continued participation in AZNIGP. Send out welcome letters and packages including, the new AZNIGP Membership Guide and the AZNIGP Membership Directory, to new members throughout the year. Maintain and update the Membership Directory, Membership Guide and update the email distribution list.

26. P ROGRAMS COMMITTEE Plan, develop, coordinate and facilitate information programs, which are educational in nature for members. Arrangement for guest speakers at chapter meetings, career seminars, webinars and Lunch Box U’s. Make arrangements for audio-visual aids, panels, and/or other appropriate methods to achieve the desired objective.

27. M ARKETING AND COMMUNICATIONS COMMITTEE Keep membership abreast of current information. Undertake public information on behalf of the organization. Implement communication actions authorized by the Executive Board. Gather articles and publish the quarterly AZNIGP The Purchasing Exchange newsletter. Actively solicit articles on governmental purchasing or related issues from the AZNIGP membership. Coordinate changes and updates to the AZNIGP website. Publicize and post registration forms to the website for all AZNIGP events. Post materials to the AZNIGP website that are provided by the various AZNIGP committee chairpersons. Post job opportunities in public procurement on the AZNIGP website as needed.

28. B UDGET AND FINANCE COMMITTEE Prepare and plan with President the proposed budget for each year. Plan, establish and execute the organization’s financial investments. Reconcile monthly bank statement and prepare monthly treasurer’s report for review and approval. Prepare and present the organization’s annual report and financial analyses. The budget committee is chaired by the AZNIGP Treasurer. Committee members work collaboratively to monitor expenditures to ensure that the organization operates within the approved budget.

29. G OVERNANCE COMMITTEE Serves as a policies manual task force leader. Facilitate the process for changes to the Chapter policies manual. Prepare and maintain a AZNIGP Policy handbook delineating policies enacted by the Board of Directors. Review minutes from past board meetings for motions approved by the board that affect the operations of the organization.

30. M ENTORING / NETWORKING COMMITTEE Responsible for the review and approval or disapproval of applications for becoming a mentee. Responsible for seeking out and approving mentors. Assign mentors to mentees. Periodically monitor and counsel mentor/mentee progress.

31. R EGIONAL CONFERENCE COMMITTEE Coordinate the logistics and contracting of facilities for the AZNIGP Regional Conference and Product Exposition. Assure that all food, space, and equipment requirements are met. Design and publicize the registration materials for the Regional Conference and Product Exposition. Work with the registration committee in coordinating the distribution of name badges, training certificates, etc. Inspect all conference areas and seminar rooms for functional needs and assist exhibitors/instructors in meeting their needs. Schedule speakers and classes. All other actions as required.

32. H ISTORICAL COMMITTEE Warehouse and inventory the Chapter’s financial documents and assets. Present an inventory of the Chapter’s documents and assets during the annual transitional board meeting. Make recommendations of retention or disposal as needed. Maintains pre-electronic documents and record of activity points for members.

33. L EGISLATIVE COMMITTEE Responsible for reviewing proposed local and State legislation and regulations or policies that may have an impact on public procurement and communicating information to chapter members.

34. SPECIAL COMMITTEES Young Professionals / Student Chapter Community Outreach Photographer Strategic Planning Elections Chapter of the Year Pro-D Prize Drawings Cooperative

35. AZNIGP TESTIMONIALS

36. TESTIMONIALS “Being a member of NIGP has helped me grow, not only on a professional level but personally as well. The wealth of knowledge within our chapter is amazing – and I’ve been blessed with the opportunity to capitalize on that. On more occasions than I can count, I’ve been able to call on experts within our chapter for various different types of contracts, services, and historical information – data that has been invaluable. Had I not been a member of NIGP, I would not have known these people and would have had a much more difficult time getting the information I needed. NIGP has also helped me grow on a personal basis, bringing me out of my comfort zone and helping me become a more confident and competent person.” Sharon Brause, CPPB, CPCP Senior Procurement Officer, City of Mesa

37. TESTIMONIALS “ Why is membership in AZNIGP important? Having been a member of AZNIGP for over 20 years, I understand the importance of membership and certification for those of us in public purchasing. It shows our end users and peers that we value a minimum standard of competency in public procurement. We care about doing our jobs to the best of our ability. Many public entities formally recognize CPPB and CPPO designations as meaningful standards for employment and advancement of public purchasing.” Bill Munch, CPPB Executive Director, Valley Schools Management Group

38. TESTIMONIALS “Reason for maintaining membership - o AZNIGP’s ability to utilize its assets and those available to us externally to provide opportunities for “free” professional development opportunities to ALL members. o A tiered approach to training for individuals beginning their purchasing careers through the seasoned purchasing professional. o The efforts to increase our collaborative efforts with NIGP members and Procurement entities including Institute of Supply Management (ISM), National Purchasing Institute (NPI), Strategic Alliance for Volume Expenditures (SAVE), Arizona Association of School Business Officials (AASBO), and the Greater Phoenix Purchasing Consortium of Schools (GPPCS) as well as other professional associations. o Enhancing “Best Practice” Models to achieve statewide excellence in procurement for all public entities.” o …………………………….continued next slide.

39. TESTIMONIALS “Given our dwindling budget resources in Arizona, it is more important than ever that we work smarter not harder and perform as effectively and efficiently as possible. Being a member of AZNIGP has all of these benefits and many more.” Bill Munch, CPPB Executive Director Valley Schools Management Group

40. TESTIMONIALS “ Back in 1985, I was a green member of the State Department of Administration Purchasing staff. One of the best moves I ever made was immediately joining the State Capitol Chapter of NIGP……The networking involved in chapter meetings along with the organization of local and nationally provided seminars (and taking them too!) led me to having dozens of long term contacts both locally and nationally. From that experience and staying involved with many committees over the years I was able to evolve my procurement knowledge exponentially as well as getting many job opportunities……. So…. get involved, learn, meet people and have some fun. The NIGP experience will return to you ALL that you put in and MORE.” Robert Descheemaker, CPPB Purchasing Supervisor, City of Chandler (Retired)

41. T HANK YOU FOR YOUR INTEREST ! V ISIT OUR WEBSITE AT FOR MORE INFORMATION www.aznigp.org