1. HIW Examination and Plagiarism Info Session 2014-2015; Part II: Grading, Study Progress File 23 September 2014

2. HIW Info Sessions How to Give a Good Presentation to be announced Exam and Plagiarism Info Session Thursday, 11 December, 13-14, room B

3. KU Leuven Online Tools Webmail: firstname.lastname@student.kuleuven.be Toledo: Electronic blackboard; Online portal to: o Course information o Course assignments, study material, etc. KU Loket: Online portal to important personal information: o Individualised course schedule o ISP: Individual Study Programme o IES: Individual Exam Schedule o Results, Study Progress File o Student information o Registration

4. Startpage KU Loket 4

5. Where/How to find the information 1. HIW Eng Homepage = your gateway to all kind of info and KU Leuven online portals: http://hiw.kuleuven.be/eng/http://hiw.kuleuven.be/eng/ 2. The Programme, Teaching and Exams webpage (with all the links): http://hiw.kuleuven.be/eng/programmes/index.htmlhttp://hiw.kuleuven.be/eng/programmes/index.html 3. Particular webpages (for the thesis, BA paper, calendar, the Writing Lab, etc.) 4. The Study Guide: the summary of all the info/deadlines/etc.: http://hiw.kuleuven.be/eng/programmes/studyguide1415, available also in good old hard copy http://hiw.kuleuven.be/eng/programmes/studyguide1415 5. Emails: check your student email account regularly to stay informed

6. Individual Study Programme (ISP) Individual Exam Schedule (IES) IES is linked with ISP

7. ISP + IES Procedure 1. Go to your KU Loket and choose the courses in your ISP for both semesters and then save your ISP (by clicking on 'Save' at the top of your ISP) 2. Make sure you have no clashes in your schedule. 3. Go to your IES (also in KU Loket), choose the examination dates for both examination sessions (January and June) and save your IES (by clicking on 'Save Schedule'). 4. Go back to your ISP and send it for approval (by clicking on 'Send' at the top of your ISP)

8. Important (ISP and IES -related) dates 8 October 2014: All students: Last day for submission of the Individual Study Programme (ISP) for the whole year (after this date the students will be assigned the ISP). No changes to first semester and year-long classes are admissible after this date. → IES completeIndividual Study Programme (ISP) 9 February till 25 February 2015: All students can make changes to their second-semester classes via their Individual Study Programme (ISP) → IES complete Individual Study Programme (ISP) For all the other dates (submission deadlines, end of classes, etc.), see the HIW Administrative Calendar at http://hiw.kuleuven.be/eng/calendar/index.html or the Study Guide http://hiw.kuleuven.be/eng/calendar/index.html

9. Evaluation and Grading Grading scale: 0 – 20; 10/20 passing = credit To pass the programme ≠ to pass all course units → tolerance: Tolerance in the BA: Tolerance possible for 10% of actually taken credits (=18 credits in full BA; 12 credits can be used in 1 st BA) Tolerance can only be used: - for a fail 8/20 or 9/20 (tolerable failure) - if cumulative study efficiency (CSE) at least 50%; CSE is a ratio of credits you signed up for and obtained NB: no tolerance can be applied for Research and Writing Tutorial and BA Paper with Seminar

10. Evaluation and Grading Tolerance in the MA – granted by exam committee For 1 grade 9/20, if distinction = 68% achieved (→ levels of achievement) No tolerance possible for the MA thesis Tolerance in the MPhil - granted by exam committee For 1 grade 9/20, if distinction = 68% achieved (→ levels of achievement) No tolerance possible for the MPhil thesis, Common Seminar (if failed) and all Major seminars NB If the student does not agree with tolerance, let the student secretariat know within 5 days (also for BA Abr and 3BA students) after announcement of results

11. Evaluation and Grading If you pass a course (or apply tolerance) you cannot retake the course (exam or paper) in the current or following academic year! You can book any course under a certain course code only once in your ISP (regardless of the programme in which it is offered). If you fail an exam/paper and retake it in the same academic year, the higher grade you get will count (this does not apply across academic years)

12. Announcements of Grades Dates of announcement of results Wed. 11 February 2015 – for the first (January) examination session Wed. 01 July 2015 – for the second (June) examination session Wed. 09 September 2015 – for the third (September) examination session  Deliberation and Proclamation Feedback on exam results 5 days after announcement of results It is not a negotiation of grade! Right of appeal 5 calendar days after announcement of results

13. Exam Attempts In the BA and MA: the student can enrol for a course unit (including the BA paper and the thesis) two times (that is, in two academic years). The third enrolment is only possible if the student has obtained the CSE of at least 50%. If not refusal for 3 years. In the MPhil programme the student can enrol for a course unit (including the MPhil thesis) three times (that is, in three academic years). Afterwards refusal for 3 years. NB: refusal in both cases apply to the whole programme/subsequent programme NB: students are only obliged to retake required courses!

14. Study Progress: Binding Study Advice BA 1 st BA (if 120 credits needed for the degree ), start in September 2014 e.g. If you don’t get CSE of 60% in January 2015 → binding study advice, you need to get 50% by September 2015 If you don’t get CSE of 50% in September 2015 → binding study condition, you need to get 50% by September 2016 (so in 2015-2016) If you don’t get CSE of 50% in September 2016 – refusal to enroll for 1 year NB: Take therefore max. 60 credits this year (min 54 and max 66)

15. Revision of Terms Passing the course = Credit obtained Failing the course = no credit obtained Tolerance for some failures under some conditions Cumulative study efficiency (not for the MPhil) Diploma percentage → level of achievement/overall percentage Study progress Exam attempts Binding study condition (only 1 st BA, if more than 120 credits towards the degree) Deliberation – proclamation Exemption – not negotiable!

16. HIW Exam Ombuds If for serious reasons you cannot participate at the exam you registered for but you would still like to take it in the given exam session, please contact the exam ombuds ASAP. If for serious reasons you cannot submit the paper by the deadline, please contact the exam ombuds ASAP. If for serious reasons you cannot submit your BA paper/thesis by the deadline, please contact the exam ombuds ASAP. Keep however in mind that changing exam dates/postponing paper deadlines is only allowed in serious circumstances it is not possible because of flight tickets or holiday plans. Individual arrangements with the professor are not allowed. Any other problems: Emilia or the HIW Exam Ombuds

17. How to contact + Other info Study progress support and advice (Emilia not IAM!): International.programme@hiw.kuleuven.be HIW Examination Ombudsperson: http://hiw.kuleuven.be/eng/programmes/exams/ombuds/ombu dsperson.htmlhttp://hiw.kuleuven.be/eng/programmes/exams/ombuds/ombu dsperson.html or at Ombuds@hiw.kuleuven.beOmbuds@hiw.kuleuven.be Summary of exam regulations, organisation: http://hiw.kuleuven.be/eng/programmes/index.htmlhttp://hiw.kuleuven.be/eng/programmes/index.html (under “Exams”) KU Leuven website for students (good for terms!): http://www.kuleuven.be/english/education/student

18. Anything else of importance? Graduate Student Conference, 27 March 2015: http://hiw.kuleuven.be/eng/events/graduatestudentconference /index.html Thursday lectures + other events Newsletter: http://hiw.kuleuven.be/ned/nieuws/index.html The HIW Writing Lab: http://hiw.kuleuven.be/eng/programmes/writinglab/hiwwritingl ab The NFK – student organisation http://nfk.be/

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21. Points of Attention: Rules for composing the ISP: BA The Bachelor students enrolled for the first time in the first stage of the programme: take min. 54 and max. 66 credits per academic year are recommended to take 60 credits per academic year can take between 25-35 credits per academic year if they enrol part-time (only available for EEA students and in some cases for non-EEA students) cannot take less than 25 credits per academic year unless they have been granted a special status/permission by the faculty

22. Points of Attention: Rules for composing the ISP: BA can adjust their programme at the beginning of the second semester so that they take only between 12 and 18 credits in the second semester follow the programme requirements as set out in the programme guide Please note that if you have been admitted with advanced placement you should contact the HIW International Programme Office with regard to your ISP.

23. Points of Attention: Rules for composing the ISP: BA The Bachelor students re-enrolling for the programme: can take more than 66 credits per academic year if they have cumulative study efficiency of at least 70% for this programme are recommended to take 60 credits per academic year cannot take less than 25 credits per academic year unless they have been granted a special status/permission by the faculty are required to sign up for any and all required course units of preceding stage they did not obtain the credit for, provided these course units are offered in the given academic year

24. Points of Attention: Rules for composing the ISP: BA are not required and recommended to sign up for any elective courses and seminars they did not obtain the credit for in the previous academic year follow the programme requirements as set out in the programme guide 3BA and BA Abr students: when signing up for the BA paper with seminar they need to choose the option/seminar

25. Programme structure: BA 3 years, 180 credits Basic Philosophy Courses : 36 credits Historical Philosophy Courses: 35 credits Research Skills: 18 credits (Tutorial + BA paper with seminar) Required Seminars: 8 electives Elective Seminars: 16 credits Elective Courses: 67 credits (min. 24 from philosophical electibes and 30 from non- philosophical electives NB: 1) required courses are NOT negotiable! 2) stages have to be respected  Advanced placement principle: as many philosphical courses as possible and required

26. Points of Attention: Rules for composing the ISP: BA Abridged The BA Abridged students enrolling for the first time in the programme: take between 64 and 65 credits per academic year can take between 25-35 credits per academic year if they enrol part-time (only available for EEA students and in some cases for non-EEA students) cannot take less than 25 credits per academic year unless they have been granted a special status/permission by the faculty follow the programme requirements as set out in the programme guide

27. Programme structure: BA Abridged 1 year, 64-65 credits Basic Philosophical Courses: 20/21 credits Historical Philosophical Courses: 20 credits Seminars: 8 credits – out of which 4 credits for Ancient/Medieval Phil seminar Philosophical Electives: 4 credits – can be replaced by another core course/seminar upon motivation Bachelor’s Paper with Seminar: 12 credits  Exemptions = replacements

28. Points of Attention: Rules for composing the ISP: MA The Master students enrolling for the first time in the programme: take at least 60 credits and no more than 66 credits per academic year can take between 25-35 credits per academic year if they enrol part-time (only available for EEA students and in some cases for non-EEA students) cannot take less than 25 credits per academic year unless they have been granted a special status/permission by the faculty follow the programme requirements as set out in the programme guide

29. Programme structure: MA 1 year, min. 60 credits (max. 66 credits) Text Courses (3 courses, one from each group): 12 credits Advanced Courses (4 courses, one from each group + one more): 16 credits Seminars: 4 credits Electives: 4 credits - can be replaced by another core course/seminar upon motivation Master’s Thesis: 24 credits

30. Points of Attention: Rules for composing the ISP: MPhil The MPhil students enrolling for the first time in the programme: take at least 60 credits per academic year can in principle take any credits above the required 60 credits but are not recommended to do so will need to pay extra tuition fee if they take more than 66 credits follow the programme requirements as set out in the programme guide (see also above, under Programmes of Study) has to choose Major upon registration or else no ISP

31. Programme structure: MPhil 1 year, min. 60 credits (max. 66 credits) Common Seminar: 4 credits Major: 40 credits: o Elaborated Research Seminar: 8 credits o Specialised Research Seminars: 8 credits o MPhil Thesis: 24 credits Electives: 16 credits o Electives group I (= other Mphil seminars): min. 8 credits o Other 8 credits from group II (MA courses) or group III (BA electives) or also from group I

32. Points of Attention: Rules for composing the ISP: all students All students should pay special attention to the following: If you have problems opening/saving/etc. your ISP, please try using a different browser. Chrome, e.g., does not work well with KU Leuven applications. It is important how many credits the student books and obtains at the end of the academic year, that is after the third (September) exam session. The division of credits between the semesters is of no importance in this regard since it depends largely on scheduling of required courses and student’s choice of electives.

33. Points of Attention: Rules for composing the ISP: all students The student can take each course unit, under a certain course unit, only once (regardless of the programme in which it is offered), provided s/he passed it/applied tolerance for it. As of 2014-2015 retaking exams/resubmitting papers which the student passed is not possible (in the same or the next academic year).

34. Points of Attention: Rules for composing the ISP: all students The student should make sure to double-check her/his ISP before the closing deadlines to see whether s/he has no 'extra' courses in it (that is, courses s/he decided to drop) or any 'missing' courses (that is, courses s/he decided to follow). It will not be possible to drop/add these courses to the ISP later in the academic year (after the ISP deadlines have passed). The student should keep in mind that courses booked in her/his ISP and not the courses that appear on her/his Toledo count towards her/his official study programme.

35. Points of Attention: Rules for composing the ISP: all students Students in 3BA, BA Abr, MA and MPhil who would like to take an extra course for credit, out of interest, can do so via the so-called 'credit contract', which will have no impact on their regular programme. Students in a final stage of the BA, or in the BA Abridged, MA, MPhil (graduation students): if you book the course as part of your programme you will need to complete the course (or tolerate/have it tolerated, if possible) to complete the programme, even if the course comes on top of your min. required credits for the degree. Courses booked under credit contract have no impact on your regular programme.

36. Points of Attention: Rules for composing the ISP: all students Check also http://hiw.kuleuven.be/eng/programmes/isp.html http://hiw.kuleuven.be/eng/programmes/isp.html Read carefully http://hiw.kuleuven.be/eng/programmes/studyguide1415 Should you still have any questions regarding your ISP, please contact the HIW International Programme Office (Emilia) at international.office@hiw.kuleuven.be.