1. Start of the academic year
UTT PhD School
Start of the academic year
September 29-30, 2014

2. Today’s Program (Sept. 29)
09h00 Welcoming drink (Ellidoc), Building M Hall
09h45 Presentation of the PhD School (for all, C001)
10h45 Group photograph + Posters (organization of UTT, policies
at UTT, M104)
12h00 Lunch (M104)
14h30 Plenary talk : Pr J.M. MONTEIL, C001 : « Les comportements
individuels et les performances collectives (Individual
behavior and collective performance) »
15h30 Round table : « Travail de groupe dans l’activité de
recherche scientifique et de développement : regards
croisés de doctorants et de chercheurs expérimentés 
(Group work in the scientific research and development activities: viewpoints
of doctoral students and experienced researchers)  »,
Pr M. COMBARNOUS, moderator
18h00 Drink and welcome dinner (Snack, next to the « Accueil » )
(All the PhD students are invited… those who attended
J.M. Monteil’s talk and the round table are even more welcome…)

3. Tomorrows Program (Sept. 30)
09h30 Incoming students meeting (K203)
10h15 Visit of UTT
11h00 Welcome by your research team
CREIDD : 30/ :00pm T215 (N. Troussier)
GAMMA 3 : 30/ :30pm - G110 (H. Borouchaki)
LASMIS : 30/ :30pm - E013 (P. Lafon)
LM2S : 30/ :10am - G110 (P. Beauseroy)
LNIO : 30/ :10am - E013 (R. Bachelot)
LOSI : 30/ :10am - G110 (J. Rubaszewski)
Tech-CICO : 30/ :00pm T215 (P. Salembier)
STMR : 30/ :10am - G211 (E. Châtelet)

4. Your PhD school
Nr of PhD STUDENTS

5. Your PhD school

6. Your PhD school

7. Meeting with the responsible of your specialty
ISOCORD : 30/ :00pm – T215 (P. Salembier)
M2ON : 06/ :00am – E013 (P. Lafon)
OSS : 07/ :00pm – G110 (M. Fouladirad)

8. Program of the 1st week
Today :
Start of this new academic year
From Tuesday to Friday :
Incoming PhD students meeting (Tuesday, 9:30 am, K203)
1st year registration by appointment only with Isabelle Leclercq (E203, tel 7624)
2nd and following years registration (please drop your fully completed forms at the PhD school, into the dedicated basket, next to E205)
Every registration of a new PhD student requires
an appointment (tel 7624) with the PhD school (E203)

9. To register
Fully completed registration forms with all the required documents
Signed thesis charter form (for new PhD students)
Signed Information System charter (for new PhD students)
Signed course plan (fiche pédagogique) (for all)
For new PhD students, an appointment with the PhD School is mandatory : uncomplete forms will be rejected and a new appointment will be required.
For other PhD students, The PhD school is open… EVERY AFTERNOON, but you can also drop your FULLY COMPLETED registration file into the basket (E205)

10. Collection of documents
Proof of registration (Certificat de scolarité): on specific summoning from the PhD school (sur convocation spécifique de l’ED), from October 6, E205
Student Card: for new PhD students only, about one week after your registration, on specific summoning from the PhD school (sur convocation spécifique de l’ED)
Resident Card (titre de séjour): UTT is in charge of resident cards. Please do not go by yourself to the prefecture !
Please contact the PhD school (Pascale Denis, tel 7614) at least 2
months before the deadline of your resident card

11. Do you need advice or information ?
For academic purposes: the responsible of your specialty
ISOCORD (and DD, RACOR) : Pascal Salembier (T102 bis, tel 9677)
M2ON (and SMM, ONT) : Pascal Lafon (E115, tel 5655)
OSS : Mitra Fouladirad (G213, tel 8072)

12. Do you need advice or information ?
Administrative purposes:
The PhD school, open from Monday to Friday afternoons ONLY:
2.00 pm => 4.30 pm
Isabelle Leclercq (E203, tel 7624)
Thérèse Kazarian (E205, tel 8573)
Any questions relative to grants, scholarships:
Pascale Denis (E207, tel 7614)
Ling Gong (for CSC funded Chinese students, K006, tel 7683)
Resident cards:
Pascale Denis (E207, tel 7614)
Thérèse Kazarian (E205, tel 8573)

13. Do you need advice or information ?
Personal purposes:
(including housing, transportation, …)
Geneviève Roy (S003, tel 8035)
Ling Gong (for CSC funded students, K006, tel 7683)
Policies: (procedures, constitution of the jurys, required ECTS credits, …)
- documents de l’utt - Ecole Doctorale (in French)
the « Guide du Jeune Chercheur » (Young Researcher’s Guide)

14. Final objective: to find a (good) job !
The PhD: what is it ?
Final objective: to find a (good) job !
Full time research work
Development of skills (scientific… but also company oriented, innovation…)
Tools for finding a (good) job and to apply for
Seminars (professional tools)

15. The PhD : both a research based and a professional based experience
The key success factor: an adequate coaching
The main coach: your PhD supervisor(s)
Daily assistance: the PhD school
PhD « global » monitoring:
Progress evaluation (during the 1st year)
Interview at the beginning of the 3rd year
Whenever you want ON YOUR OWN INITIATIVE !

16. Without this prior agreement, no credits will be awarded
Training
ST-type courses : Science and Technology
8 ECTS credits (2x20h) are required prior to your PhD defence
Lectures proposed by the specialties – 4 ECTS credits / lecture.
Lectures proposed by other institutions, summer schools… can be validated as ST credits by the responsible of your speciality
A prior agreement from the responsible of your specialty is required !!!
Without this prior agreement, no credits will be awarded

17. Training SHIP-type lectures: Human Sciences and Professional Skills
12 SHIP credits (60 h) are required prior to the PhD defence
The lecture « MRIS : Méthodologies de Recherche (et de transmission) d’Informations Scientifiques et techniques» is mandatory (2 SHIP credits): 11, 12 December (UTT Library)

18. Without this prior agreement, no credits will be awarded
Training
SHIP-type lectures: Human Sciences and Professional Skills
See the list in the « Guide du Jeune Chercheur » (in French)
Oral presentation at an international conference (2 SHIP credits)
Lectures proposed in other curricula at UTT (engineering, master)
Lectures proposed by other institutions… BUT
For the each of these 3 possibilities, a prior agreement from the responsible of the PhD school is required !!!
Without this prior agreement, no credits will be awarded

19. Training SHIP-type lectures : « foreign » languages English
Level evaluation (in February)
Registration to ED04 (Scientific Communication in English) if your level is adequate (4 SHIP credits)
Inclusion into the English courses of UTT (2 SHIP credits if you validate LExx AND if you get the BULATS level 1)
French as a foreign language : long lasting training or intensive lessons (Contact : PhD school)

20. Training
SHIP-type lectures: professional skills development (in French…)
ED02: Managing and supervising of projects (4 SHIP credits)
ED03: Economy of innovation and recovery (4 SHIP credits) …
ED06: Doctoriales (in 2015) (4 SHIP credits)
ED08: Resume writing and recruitment interview simulation (2 SHIP credits)
ED09: Competitive intelligence (2 SHIP credits)
ED11: From personal skills to professional project (4 SHIP credits)
ED14: Team management (4 SHIP credits)
See the « Guide du jeune chercheur »

21. Training Other tools for professional insertion (I)
The NCT or how to value your PhD: a skills appraisal for 3rd year PhD students (comment valoriser son doctorat : un véritable bilan de compétences)
Contact: PhD school
Information : (registration form avalaible since mid-November… to be confirmed)
Registration deadline (PhD school): beginning of December

22. Training Other tools for professional insertion (II)
L’  « allocation d’enseignement » (contrat doctoral)
A teaching experience and a preparation to the associate professor job (and some more money…)
TITS (Technologic and Scientific Investigation) (Pierre Michel Adam)
Supervision of UTT students
Seminar « Journée des Métiers de la Recherche »

23. UV T.I.T.S. Recherche
But:
présenter votre sujet de thèse à un binôme d’étudiants de 2ième année (TC 3/4)
Expliquer le contexte scientifique
Revenir sur les bases nécessaires à la compréhension
Les faire participer sur un petit bout d’expérience
Format:
Encadrement d’environ 2h/semaine
Rémunération:
8 UTP ou 2 journées de formation des moniteurs

24. UV T.I.T.S. Recherche Exemple de sujets:
Eco-conception : comment proposer des processus internes pour les entreprises (CREIDD)
Les nanocristaux de silicium (LNIO)
Confiance numérique sur Facebook (ERA)
La rétro-conception dans un contexte d'assemblage de pièces mécaniques (LASMIS)
… etc…
ATTENTION: seuls les doctorants autorisés à enseigner (via leur contrat) peuvent participer !

25. UV T.I.T.S. Recherche
Contacts:
Pierre-Michel ADAM :
Anne-Laure BAUDRION :

26. The CPE certificate: « Engineering For Companies »
A specific program to develop skills to work in companies
Proposed by the association of directors of the French engineering schools (CDEFI)
To strengthen relations between doctors and companies
To assess your « know how » to work in private companies
Requirements
Specific registration to the PhD school (application form + interview)
A research work « in connection with » industrial companies
16 SHIP credits (instead of 12) required in company-oriented lectures (ED06 : « Doctoriales  » is mandatory) or in English PhD school lectures
A short written report on the acquired knowledge
An oral presentation of your company-oriented skills
Certificate awarded by a specific jury with a « certificate » delivered during the PhD defence by the president of the PhD examination jury.

27. One of the main objectives of our PhD school :
to keep informed of your professional situation
A necessary feedback to the PhD school
Annual survey on the professional situation of our doctors
Contact : PhD school and ASANUTT
Life lasting address :
A very simple way to stay in touch
Please stay in touch with your PhD school

28. Your elected representatives to the PhD school council
Permanent members (4) :          Deputy members (4) :
Your representatives will be elected on december 4, 2014.
DO NOT FORGET TO VOTE !

29. A specific information meeting will be organized
Events of UTT’s PhD School
« Doctoriales »:
One full week (May or June 2015),
Joint organization UTT, URCA, UTC , UPJV
In 2015, the organizer-in-chief will be URCA
Concerns mainly the PhD 2 (and PhD 3)
Considered as a « SHIP-type lecture », 4 SHIP credits.
Mandatory to validate the certificate « CPE »
Exclusively in French
A specific information meeting will be organized

30. The UTT’s PhD School Animation
« Research Jobs Day  »
or « Journée des Métiers de la Recherche »:
One full day: 9:00 am – 5:00 pm (date to be defined):
Joint organization UTT, UTC, UPJV, URCA
In 2015: the organizer-in-chief will be defined later
Concerns all the PhD as well as the Master students
Gives an overview on the main perspectives for doctors employment

31. Call for the LOC: Local Organization Committee
The UTT’s PhD School Animation
The « PhD students’ Forum »
or « Le Forum des Doctorants »:
One full day Thursday April 9, 2015, 9:00 am – 6:00 pm
UTT organization: Ellidoc with the support from the PhD School
Made by all the PhD students towards the UTT community: Master degree and Engineering degree students and overall UTT staff
Call for the LOC: Local Organization Committee

33. ellidoc.utt.fr

34. Regularly …
… Please visit

35. Many Thanks ! See you now for the group picture
in M104 (posters + lunch) at 11:00 am

36. Incoming PhD students :
WELCOME !

37. A picture is required to get your Student Card
Your registration done, you must go to the office P011 to have your picture taken. This picture will be reproduced on your student card
This office will be open on Monday, Tuesday, Thursday from 4 pm to 5:30 pm
You must know your UTT student number (indicated during registration)
If you intend to go to the university restaurant and want to buy tickets with your student card, please visit

38. The Information System charter
Good use of the information system
A charter to sign at your first registration
Definition of rights and obligations of parties
A document concerning all the levels of the information system
Law and regulation
The RENATER (National Network for Technology, Teaching and Research) network
UTT specific rules
A reference document for the good use of our information system

39. MRIS: December 11-12, 2014 (UTT Library)
SCD and bibliography
Literature review requires help from professionals !
MRIS: « Méthodologies de recherche et de transmission d’informations scientifiques », a mandatory lecture (2 SHIP credits) to discover tools for an efficient literature review.
MRIS: December 11-12, 2014 (UTT Library)
The SCD (UTT library) resources…

40. The thesis charter
A memorandum of understading between all protagonists
An agreement signed by all the protagonists
Definition of rights and obligations of parties
Specific forms relative to the smooth progress of your PhD
Progress
Funding
Scientific foundations
Administrative information
A reference document for all the duration of your thesis

41. Initial choices are important …
Initial choices will affect your future
No teaching activities => no job in universities
No publications => neither a job in a university nor in a research organization
No knowledge of companies => no job in any company (see the CPE certificate)

42. The thesis A personal contribution to research into a team
The thesis is your thesis
The thesis is a first professional experience based on research and innovation
The function of your supervisor(s) is to help you to reach the goal that has been jointly defined
The thesis is a project and must be managed as any project
The thesis ensures personal skills development (technological and scientific skills… but not only…)

43. Language training Improving your English is of your initiative,
The result of your research is not only the « know how », it is important to be able to communicate with others… in English (and in French)
Improving your English is of your initiative,
Level evaluation (in February), then you can attend English lessons with other UTT students Contact : PhD school
If you want to improve your communication skills in scientific English: ED04 (4 credits)… after level evaluation

44. Improving your French (Dominique MASSON)
The thesis can be written in English… (international co-supervision, non French-speaking members of the jury…) but a extended abstract (20-30 pages) has to be written in French
You can (must) improve your French by attending « French as a foreign language (FLE) » lessons with UTT engineering and master students
Some available possibilities (after level evaluation: October 2, October 9, both at 3:00pm):
Short intensive lessons
Long lasting French training
Contact: PhD school

45. Personal problems ?
You might have personal problems or anxiety: we can help you !
Please do not keep them only for your own or for your friends
The director of the PhD school can help you (5681, E201) if and only if he is informed of your problems…
For lodging and transportation: Geneviève Roy (8035, S003)
For resident cards: Pascale Denis (7614, E207)
For health problems: Claudine Mottot (7671, S007)
For anxiety or psychological problems: Claudine Mottot (7671, S007)

46. PLEASE DO NOT FORGET since 11h00 today : welcome by your research team
CREIDD : 30/ :00pm T215 (N. Troussier)
GAMMA 3 : 30/ :30pm - G110 (H. Borouchaki)
LASMIS : 30/ :30pm - E013 (P. Lafon)
LM2S : 30/ :10am - G110 (P. Beauseroy)
LNIO : 30/ :10am - E013 (R. Bachelot)
LOSI : 30/ :10am - G110 (J. Rubaszewski)
Tech-CICO : 30/ :00pm T215 (P. Salembier)
STMR : 30/ :10am - G211 (E. Châtelet)

47. Do not forget the meeting with the responsible of your specialty
ISOCORD : 30/ :00pm – T215 (P. Salembier)
M2ON : 06/ :00am – E013 (P. Lafon)
OSS : 07/ :00pm – G110 (M. Fouladirad)

48. http://www-ecoldoc.utt.fr Thant you for your kind attention
… and regularely visit
… in order to get additional information