3 STEP 1: DESIGNAssess the NeedsFind your partnersand collaborate
4 STEP 1: DESIGN 1.1 Needs Assessment Identify locations that will most benefit from increased health staff (indicators: absence of staff, high turnover, living conditions, workload)Analyse which cadres are required per site (review staffing levels of cadres at health centers, consult local/district health authorities)
5 Key to get community leaders buy-in: Make them own the programme! STEP 1: DESIGN1.2 Partners and CollaborationLocal AuthoritiesMeet local authorities (MoH, local government and leaders) to share and verify findings of needs assessmentAgree on strategy for the programmeKey to get community leaders buy-in:Make them own the programme!
6 STEP 1: DESIGN1.2 Partners and CollaborationMinistry of HealthApproach MoH on national level to outline intentDraft Memorandum of Understanding
7 Memorandum of Understanding with the MoH- Key Elements Background and reasonPurpose/objectiveDistricts/areas for implementation and recruitmentNumber of students to be sponsoredDetails of selection processSpecification of sponsor’s responsibility for studentsSpecification of MoH’s responsibility for students (agreement to bond them for x years in stated districts/areas)Monitoring and evaluation arrangements of the programme (with division of responsibility between SO, MoH and TI)
8 STEP 1: DESIGN1.2 Partners and CollaborationTraining Institution (TI)Identify suitable TI and meet responsible to discuss programme and their capacity and interest to join as proactive partners If possible, chose TI in rural/similar setting to where students will be working
9 STEP 1: DESIGN1.2 Partners and CollaborationSponsoring Organization (SO) – YOURSELF!Dedicate a staff member that will act as key contact for partners and scholars and is responsible for overall management of the programme (note: this may be a full time job for parts of the year)Allocate elements of the programme to specific departments (Finance, Admin, etc.)
10 STEP 1: DESIGN1.2 Partners and CollaborationAll PartiesGather the lead contacts for all partners once the MoU has been finalized to ensure clear understanding of each parties’ role and responsibility, to manage expectations and to outline an annual road map for the programme
12 STEP 2: RECRUIT2.1 ADVERTISEDraft advert, specifying eligibility criteria and application detailsUse community channels and local leaders to disseminate advertInvolve staff at targeted health facilities in application process (ask applications to be made to the health centers directly)
13 STEP 2: RECRUIT 2.2 SELECT, VERIFY, NOTIFY Collect all applications and share them with the TIThe TI is in charge of selecting qualified candidates, based on entry requirements and interviewsAgree with TI to share list of selected candidates BEFORE notifying them, so you may verify their origin (if scholarship requirement) with the local chiefs of targeted villagesOnce verification is done, TI notifies the successful applicants
14 STEP 2: RECRUIT2.3 TRACKStart a data spreadsheet and a master budget sheet where you keep all information regarding your scholars constantly updated: it will help you keep the overview but will also become your major tool for M&ECreate a paper file for each student to keep originals/copies of key documents
16 STEP 3: FOLLOW2.1 BONDINGOrganize ceremony in which scholars will sign their bond with the MoH and the agreement with your organizationRepresentatives of all scholarship partners should be presentMake sure bond/agreement are explained well at the ceremony; give students opportunity to reconsider
17 STEP 3: FOLLOW 2.2 Other Expenses The following fees/items might be required – its up to you to decide how much you are willing to support beside the tuitionAccommodationMonthly stipendStarter kit of basic medical equipmentDiverse fees (vaccinations, exam, Medical Council registration and graduation fees, etc)
18 2.3. Meetings and Documentation STEP 3: FOLLOW2.3. Meetings and DocumentationOrganize quarterly meetings with your scholars to follow up on progress, questions etc.Invite district health officials to meetings 1-2x a year to strengthen their ownership, forge bond between scholars/future employers and for motivational talksUse meetings to document the programme (questionnaires, pictures)
19 2.4 Graduation and Deployment STEP 3: FOLLOW2.4 Graduation and DeploymentMeet with District MoH officials prior to graduation to ensure deployment is on track, i.e. scholars can start working in the targeted areas as soon as they have graduated/finished their practical training (if required)Attend the graduation ceremonyIt is an important day!
20 STEP 4: EVALUATEMonitor your programme on a regular basis and apply lessons learned to next academic year/round of scholarsEvaluate the success/impact of your programmeShare experience and evaluation in local and international forums