Welcome to Tax Intercept Training 2014

Welcome to Tax Intercept Training 2014
California Dept. of Social Services Fraud Bureau 744 P St. MS Sacramento, CA (916) Main Line (916) Fax Russell Askew Offset Program Coordinator (916) Joseph Zulueta Offset Program Coordinator (916)

Training Agenda Basics When? Why? What? Who? How?
Modification record types Tumbleweed WIS Reports Reversals & Adjustments Using WIS Hearings SSA & Offsets Annual Forms Safeguards FNS 209 Tic thru quickly. We’ll spend most of our time with the MEDS-WIS files, Tumbleweed and Using WIS

Definitions CDSS (California Department of Social Services)
- Administers county-run welfare programs in California Fraud Bureau - Administers administrative offset program to recover overpaid CalWORKs and CalFresh benefits OPC (Offset Program Coordinators) - Russell Askew & Joseph Zulueta  WIS (Welfare Intercept System) - CDSS Fraud’s offset database TOP (Treasury Offset Program) - The US Dept of Treasury’s offset program and database that offsets federal tax refunds, SS benefits, and federal salaries

Definitions IRS (Internal Revenue Service)
- Federal tax and payment agency that sends payment data to TOP - Provides addresses from federal tax returns (FTI) FTB (Franchise Tax Board) - State tax agency that offsets state tax refunds, state salaries and California State Lottery winnings SSA (Social Security Agency) - Payment agency sends data to TOP for offset – retirement, survivor and disability ONLY

Definitions FMS (Financial Management Service)
- Division within the USDT that runs the Treasury Offset Program FNS (Food and Nutrition Service) - Division within the USDA that runs SNAP SNAP (Supplemental Nutrition Assistance Program) - Formerly FSP or Food Stamp Program FTI (Federal Tax Information) - Information sourced from federal tax returns (i.e. name, address, SSN)

Definitions O-Tech (Office of of Technology Services) - Responsible for Tumbleweed & mainframe that hosts WIS, MEDS - Formerly DTS (Dept. of Technology Services) MEDS (Medi-Cal Eligibility Data System) - California Dept of Health Care Services’ eligibility & benefit data system STS (SecureTransport™ Server) aka ‘Tumbleweed’ - Server that allows counties and state to share data securely

Consortia CalWIN (CalWORKS Information Network)
California Work Opportunity and Responsibility to Kids LEADER (Los Angeles Eligibility, Automated Determination, Evaluation and Reporting) C-IV

Basics – When? Claim established Cost effective
Debtor not receiving CalWORKs or CalFresh benefits No litigation pending (hearings, bankruptcies, foreclosures) Court-ordered restitution (judgment debts) Debtor is nonresponsive to NOA Failure to make payments on a regular basis 90 days after date claim becomes delinquent No time limit for tax intercept Claim Established - CDSS Manual letter No. CFC MPP , MPP Debtor not receiving CW or CF benefits - CDSS Manual letter No. CFC MPP , 7 CFR (n)(1), 7 CFR (n)(4) No litigation pending - CDSS Manual letter No. CFC MPP , MPP Court-ordered restitution - CDSS Manual letter No. CFC MPP to .14 Debtor is nonresponsive to NOA - CDSS Manual letter No. CFC MPP Failure to make payments on a regular basis - CDSS Manual letter No. CFC MPP 90 days after date claim becomes delinquent - CDSS Manual letter No. CFC MPP

Basics – Why? DUE PROCESS!
Due process is key to everything we do. If we do everything the right way, we don’t have to worry about numbers going down, up, or sideways. 14th Amendment.

Basics – What? Amount of claim ONLY Minimum for FTB offset - $10
Minimum for TOP offset - $25 CalWORKS – FTB ONLY CalFresh – TOP first, then FTB Amount of claim ONLY - MPP (a) Minimum for FTB offset - CDSS Manual letter No. CFC MPP Minimum for TOP offset - CDSS Manual letter No. CFC MPP CalFresh – TOP first, then FTB - DCIA of 1996, 7 CFR (n), CDSS Manual letter No. CFC MPP

Basics – Who? Adults, 18 years old and older
CalFresh – ALL adults in household equally responsible for entire claim amount CalWORKs 1st Aided caretaker relative 2nd remainder of AU NEVER unaided caretaker relative Adults, 18 years old and older - MPP , MPP CalFresh – ALL adults in household equally responsible for entire claim amount - MPP CalWORKs - MPP

Basics – How? Manually Electronically Thru consortia
Directly to Tumbleweed Floppies, CDs, files attached to s to State Offset Program Coordinator Manually DPS 249 Temp 1722A For more information on submitting forms directly to Tumbleweed you can have your IT people call our IT people. We’re going to use the DPS 249 for our data submission examples.

Basics – How? DPS 249 Welfare Intercept System County Transaction Document DPS249.PDF Testing for online version Must have WIS access The DPS 249 document is used to provide the information from the counties to the (WIS) Welfare Intercept System, the Calif. Dept of Social Services, Fraud offset data base.

Basics – How? ALL claims in WIS keyed by: Two-digit county code
Debtor SSN Delinquency Date

Basics – How? Example A: County Code: Alameda County SSN: Margaret Blaine Date in YYYYMMDD January 1st, 2008 First two numbers are the county code #. 3rd through 11 numbers are the persons social security # The last 8 numbers are first the year (4 #s) the month (2 #s) and the day (2 #s)

5899900991920011231 Basics – How? Example B: County Code: Yuba County
SSN: Max Capricorn Date in YYYYMMDD December 31st, 2001 First two numbers are the county code #. 3rd through 11 numbers are the persons social security # The last 8 numbers are first the year (4 #s) the month (2 #s) and the day (2 #s)

DPS 249

Record Type 1 – Establish FTB Offset Example
29 R 2011 WEST R R O M23SSF22 R R R O Gartain Parshow D 146 O R Harriet Hardworker 44 W. Made Up Street R R R Californiaville CA 00018 R = Required O = Optional 35 to 45 days from date of submission to WIS to offset. MUST INCLUDE ADDRESS

Record Type 1 – Establish TOP Offset Example
29 R R 2011 WEST R R O M23SSF22 R R R O Gartain Parshow D O O Harriet Hardworker 44 W. Made Up Street 257 O O O Californiaville CA 00018 R = Required O = Optional 135 to 210 days from date of submission to offset Automatically uses IRS address

Record Type 2 - Decrease R O R R R R O R O O O O O O O O R = Required
29 R 2011 WEST x R R O M23SSF22 R O O O Gartain Parshow D 70 O O Harriet Hardworker 44 W. Made Up Street 25 O O O Californiaville CA 00018 R = Required O = Optional This is the amount the debt will be decreased by

Record Type 3 - Delete R O R R R O R O O O O O O O O R = Required
29 R 2011 WEST x R O M23SSF22 R O O O Gartain Parshow D O O Harriet Hardworker 44 W. Made Up Street O O O Californiaville CA 00018 R = Required O = Optional Record Type – 3 will eliminate balances for ALL debts under that delinquency date

Record Type 4 – Refund TOP Offsets ONLY
x O 29 R R 2011 WEST R R R O M23SSF22 R O O O Gartain Parshow D O O Harriet Hardworker 44 W. Made Up Street O O O Californiaville CA 00018 160 R = Required O = Optional NOTE: Although FTB and SSA do not reverse offsets, SS recipients can receive economic stimulus payments, so use this for ALL refunds of federal offsets

Record Type 7 - Increase O R R R R R O R O O O O O O O O R = Required
x O R 29 R R 2011 WEST R R O M23SSF22 R O O O Gartain Parshow D O O Harriet Hardworker 44 W. Made Up Street 16 57 O O O Californiaville CA 00018 R = Required O = Optional This is the amount the debt(s) will be increased by. Will generate new pre-offset notices from CDSS and FMS (TOP), but not FTB, with new calculated total amount

Record Type 8 – Suspend TOP Offsets ONLY
29 R 2011 WEST x R R O M23SSF22 R O O O Gartain Parshow D O O Harriet Hardworker 44 W. Made Up Street 257.00 O O O Californiaville CA 00018 Record Type-8 is useful for debtors who have requested a hearing or filed for bankruptcy R = Required O = Optional Any cents needs to be dropped to keep the amount to the whole dollar. So $ becomes $257.00

Record Type 9 – Reactivate TOP Offsets ONLY
29 R 2011 WEST x R O M23SSF22 R O O O Gartain Parshow D O O Harriet Hardworker 44 W. Made Up Street O O O Californiaville CA 00018 R = Required O = Optional No amount required as of March, 2009.

Record Type A – Add Alias
x 29 R O R R 2011 WEST R O M23SSF22 R R R O Gartain Parshow D O O Harriet Hardworker 44 W. Made Up Street O O O Californiaville CA 00018 R = Required O = Optional

Record Type B – Address Change
29 R O R R 2011 WEST x R O M23SSF22 R O O O Gartain Parshow D O R Harriet Hardworker 44 W. Made Up Street R R R Californiaville CA 00018 R = Required O = Optional

Electronic Submissions
Basics – How? Electronic Submissions Label all CDs and floppies Legibly County name Record count Include Temp 1722 A

Basics – How? Temp 1722A Must accompany all submissions
Blank forms: dssweb/entres/forms/English/ TEMP1722A.pdf

How to Fill Out the Temp 1722A
Basics – How? How to Fill Out the Temp 1722A Because EVERYTHING you submit to WIS will be processed using the 2-digit co code, we need to know what county you are. We need the date because if we get some thing dated 2 weeks ago, we need to know why so we can fix that. We need to know who submitted the data and their # so we can call if we have any questions or problems. I have several folk in one county I’ve had to call several times. The number of DPS 249s is important because if you send 3 and we get 2, we have a problem and we need to drop everything to address it. And when I say we I mean us, the state & the county. So, this really is important. Oh, and there are reg’s requireing this sort of document. = Required

Include the number of DPS 249 forms attached to Temp 1722A. We are required to be able to account for each sheet of paper. Put in the # of sheets (exclude fax cover sheets). DOCUMENT = SHEET OF PAPER = Required

Again very easy just check if it is a CD and put in the Number of Records = Required

Tumbleweed Secure server
Used to transport information between State & Counties Generic addresses for notifications Internet connection Open files in Tumbleweed & ‘save as’ in secure folder locally Delete files from Tumbleweed after retrieved 60-DAY retention period

Tumbleweed https://sft.ca.gov County logon ID: cdss-##wis
cdss-01wis or cdss-58wis Set toggle button at ‘SET BINARY’ Contact Suzanna Ledesma for default password or password reset at (916) or

Tumbleweed Open text file and save as Excel
Importing saved text file into Excel Data – Import – Choose file – Select options – Finish! Import instruction sheet available Easy! Open & save as!

WIS Reports topnad topnmt TOP No Address report, formerly WIS 325R2
Debtors for whom FNS cannot provide address Cannot be submitted to TOP for offset topnmt TOP Unmatch Name report, formerly WIS 325R1 Name & SSN do not match Submit Add Alias record Hint: Check your ctyclr files – in order to get to top, they had to get thru wis.

MEDS-WIS Files To be sent to server on quarterly basis
Due process – persons receiving FS/cash aid cannot be offset If receiving FS/CalWORKs, begin benefit reductions/collections County responsible for removing individual from WIS is the county that put them in WIS For more information , see ACL May 2003 at 3/pdf/03-22.pdf I have to mention, that your feedback does matter, and these reports are a good example. Last year in Fresno, a question-asker, Diane of Kern, asked about these reports, and didn’t we used to send them and what happened, etc. Well, Dave Fairchild looked into it & we did, at one time send several reports we no longer send. So Randy, one of our programmers developed these. And, really, these are VERY important reports because they keep us in line with due process. Basically, this is where the yo-yo-ers can yo-yo. Persons on aid cannot be offset, period. Clients in these reports need to be removed from WIS. I have copies of the ACL for reference. Also, what may prevent benefit reductions? Any ideas?

WIS Reports MEDS-WIS Match file or ‘match’
Debtors your county has in WIS and in MEDS Same program? If so, must remove from tax intercept and begin recoupment If not, follow all other applicable laws, regs & guidelines MEDS-WIS Unmatched file or ‘unmt2’ Debtors in WIS in one county & in MEDS in another county If so, contact other county

County Error Files ‘ctyerr’ files sent to Tumbleweed Common Causes:
Different delinquency date Invalid $ amount as compared to $ amount in record RT submission targets different debt under DD CalFresh or CalWORKs AE/IHE/IPV FTB/TOP Data already exists (RT-A,B) One RT submission can generate multiple errors The Just Plain Obvious Error Messages  e.g. “NO AMOUNT SUBMITTED FOR REDUCTION” The ctyclr reports are important to, but just to verify your updates cleared. The handout can help you work ctyerr reports, and I can send the Excel version for anyone who wants it. I have a word version, but with Excel you can sort by error message or record type or disposition, so it’s nifty. Depending on RT, like for a decrease, can be exact amt or less, not more. Fro 8’s & 9’s, must be EXACT bal in WIS. The 8’s & 9’s suspends & react’s – those will generate multiple errors I only recently began researching errors, and I have much to learn about how address updates and histories display in WIS and how they can help you, so that will take some time. ‘ctyerr’ files sent to Tumbleweed

WIS Reports ctyclr County Clear Edit report, formerly WIS110R1 ctyerr
County modifications updated to WIS Review for verification ctyerr County Edit Error report, formerly WIS105R1 County modifications that WIS rejected Review and resubmit if necessary

WIS Reports ftberr & toperr
FTB/TOP Intercept Error report, formerly WIS506R1/WIS606R1 WIS processes as over collection Offsets that could not post to a specific debt Review for over collection at county level and adjust WIS as needed Included in total on remittance advice

WIS Reports ftbint & topint
FTB/TOP Intercept report, formerly WIS507R1/WIS607R1 Offsets to be posted to accounts When you have data in BOTH the intercept AND intercept error files, you must ADD the amounts for each offset from both the intercept & intercept error files

WIS Reports ftbpre & toppre FTB/TOP Pre-Offset Notice Roster
Formerly WIS210R1/WIS360R1 Debtors who have been mailed a 30- or 60-day pre-offset warning notice For your records MPP

WIS Reports Reversals toprev
TOP Intercept Reversal report, formerly WIS609R1 Reversals of previous offsets 5 or 6 years previous TOP restores amount reversed to balance in system Review all reversals ‘TOP Trace No.’ in ‘Display Transaction’ screen

WIS Reports Reversals Determine validity of claim
If claim is invalid, contact OPC to close in TOP Manual bypass to prevent future offsets Watch for ‘double-dipping’ - county refund and IRS reversal If claim is valid – Debtor has effectively reestablished the claim Submit increase or Record Type 7 (RT-7) to correct balance. This will be forwarded to TOP as an overlay record.

WIS Reports Reversals Reversals are here to stay! 
IRS reverses offsets at their own discretion County & state agencies have no control Debtors may submit Form 8379 Injured Spouse Allocation IRS never reveals reason for reversal

WIS Reports Reversals

WIS Reports Reversals Initial report ‘lending’ county
In order to balance the TOP Weekly Summary” we need to borrow money from a county which has a large positive dollar amount ( the amount taken will be repaid by the county in the future months when the county has the positive amount to pay back the county which borrowed the money) The following letters are sent with the remittance advices to the county borrowing the money and the county lending the money. A separate accounting spread sheet is kept by the Fraud Bureau to ensure of correct accounting. Initial report ‘lending’ county

WIS Reports Reversals Initial report ‘borrowing’ county

WIS Reports Reversals Secondary report ‘lending’ county
Example of letter. ‘lending’ county

WIS Reports Reversals Secondary report ‘borrowing’ county
Another example of balance being paid back. Secondary report ‘borrowing’ county

Using WIS Online access – direct connection
View your county’s debtors / debts only Modifications by submissions only Gen 1321 forms for access requests available Logon ID & instructions ed to you Your emulation software may differ

Using WIS HWDC Logon Screen Warning Message Screen (ENTER to continue) Main Menu (enter SSN) Debt List Splash Screen Recipient Profile Menu Name History Screen Transaction List Screen Address History List Screen Recipient Profile Screen Your main menu has less than mine. Even so, most of what we all do is in and out of the Recipient profile screen. We’ll go thru each of these screens. Also – read the manual, tell us what it needs. Randy is VERY proactive to make WIS work for us all. He wants to know so he can improve it. Transaction Display Screen Address History Display Screen ‘PF’ keys along bottom of screen contain navigation information.

Using WIS If you can get to this screen, I can help you. if you can’t get to this screen, contact your technical staff. Anyway, this is where you would type ‘cibpp’ to log into WIS.

Email us at fraudsystemaccess@dss.ca.gov
Using WIS I just need to define you in WIS. VERY quick task. Call me. us at

READ IN ITS ENTIRETY FIRST TIME LOG ON
Using WIS READ IN ITS ENTIRETY FIRST TIME LOG ON Press ‘ENTER’ to continue.

Using WIS – RACF SignOn Screen
HINT: Don’t look at the screen when signing on! When you first log on to WIS, and I have seen this confusion before, with other similar programs, type in your logon id, type in your initial password from Karen or Eve, do NOT look at the screen when you type it in. Then, WIS will prompt you to enter your new password. That’s your password that you created that you WILL change in 30 days, right? 30 days – payday.  WIS will prompt you to enter that new password again. Just don’t look at the screen when you type it, and use one finger if you have to. Because if you try 3 x and can’t get it right…close it out. try later, the 4th failed attempt and WIS will revoke you and you’ll need to complete another Gen 1321 and that’s a good 6-8 weeks before you can be reset and can get back in. So, PLEASE, TAKE YOUR TIME. CALL ME IF YOU GET CONFUSED. Back out & try later if you need to. Warning! If you can’t log in, disconnect & reconnect before trying again!

Using WIS – Main Menu

Using WIS - Recipient Profile Screen
John has active debts in 2 counties. In county screens, the PF2 ‘splash screen’ will show the other county’s code. Select a debt by placing the cursor on the line and hit the PF4 key to see the transactions listed for that debt.

Using WIS - Recipient Profile Detail Screen
Changed this screen – got rid of FTB & TOP pre-offset notice dates. Co will only see TOP addr date.

Using WIS – Viewing Transactions

Using WIS – List Transaction Screen

Using WIS – Transaction Detail Screen

Using WIS – Establish Amounts

Using WIS – Establish Amounts
Hit ENTER or F2 key to remove ‘splash screen’

Using WIS

Using WIS – Name History Screen
I redacted the first name & MI here, but they had not changed. I also took out the county number because it isn’t LAC.

Using WIS – Address History Screen
This has most of the info you’ll need for addresses except Select a record and hit ‘ENTER’ to view detail screen.

Using WIS – Address History Detail Screen

Using WIS – Reversals

Using WIS – Transaction Detail Screen TOP offset
This is the first txn from the txn list screens. He had 2 FS debts and this one offset took care of both. So he paid $ fees for 2 offsets, because TOP had these 2 debts for him.

Using WIS – Transaction Detail Screen IRS Reversal
The txn detail for reversals doesn’t show a break out by debt

Using WIS – List Transaction Screen Information
This guy! This is a judgment debt, but check out the ‘Rev’ agent codes – what do you think those are? Reversals! This guy is working the system. And look in the u/r corner – 1 of 3 – there are nearly 3 full screens of this guy’s activity. Check out the dates. What does that tell you? Turns out it his ss being offset. But, we heard that from the debtor. Not from Treasury or FMS – neither they nor FTB will reveal ANY payment being offset. We can only guess. The debtor knows. What else about this one? The ‘County over collection’ column? We looked at this and said, hey, this guy’s ss bennies are being offset and it’s over collections. So we called the County – Nevada – and good for her, she did her homework. She called back and said, no, this is a judgemnt debt, he owes this money. So, she submitted a dps 249 and…

Using WIS – Transaction Detail Screen TOP Offset
This is the first txn from the txn list screens. He had 2 FS debts and this one offset took care of both. So he paid $ fees for 2 offsets, because TOP had these 2 debts for him.

Using WIS – Transaction Detail Screen IRS Reversal
The txn detail for reversals doesn’t show a break out by debt

Using WIS – List Transaction Screen
FTB Offsets

Using WIS –Transaction Detail Screen FTB Offsets
The txn agent code if FTB. The txn total is $650, but the detail shows $ Remember, FTB keeps none of this, they track ALL offsets by SSN and NAME ONLY. So, when it hits WIS, WIS posts offsets for that debtor to the oldest debt for that person, and continues thru each debt. So, in this case, where do you think the $ went? Well, some of it went to LAC and some to R’side county. And this is for Fresno. But, remember, the debt list will only show ACTIVE debts, so you may not be able to see which other counties where the funds went. Time to call your local friendly Offset Program Coordinator. And that’s what happened in this case. Fresno Co called. I had to dig for this $103.88, but I found it.

Using WIS – List Transaction Screen Lottery Offsets
What do you think happened here? Do you feel sorry for that poor soul whose lottery winnings were offset? Me neither.

Using WIS

Gen 1321 Form Accessing WIS and Tumbleweed
All actions by CDSS require documentation CDSS must maintain original signatures Gen 1321A, internal to CDSS – don’t worry! WIS & Tumbleweed will differ

New users Update user information Name changes Terminate access Contact information Password resets

User – Sections 2 & 11 User’s direct supervisor – Section 8 IGNORE Sections 3, 4, 5, 7, 9 & 10 Fax or scan to expedite PLEASE submit single-side ONLY We scan & send copies us at

Remittance Advice Memo
Is the letter sent with the Remittance Advices from TOP & FTB. This letter provides the corresponding cycle numbers, Schedule #s,and dates for TOP & FTB.

Tumbleweed STS Calendar WIS Cycle Numbers

TOP Cycle Number The TOP Cycle number comes from the Weekly “Fax Cycle Sheet” sent out by the US. Dept of Agriculture, Food & Nutrition Service, Treasury Offset Program. The first two number correspond to the year. The cycle number will be in a consecutive sequence.

Hearings MPP 20-403.24 Hearings & Tax intercept
Changes delinquency date Claim awaiting hearing decision not considered delinquent Renotice clients after hearing decision

Refunds MPP “Counties shall refund excess money intercepted to the recipient within ten (10) calendar days after the decision has been made to refund money regardless of whether or not the counties have received the intercepted funds.” Refund individuals offset Refund estate if deceased Do not return funds to state for unlocatables Programs for unclaimed property

The SSA & Offsets Social Security offsets ONLY exception is SSI
Stimulus payments, regardless of recipient, are not exempt Quick-fixes Write “RUSH” in BIG BOLD LETTERS on Temp 1722A We’ve had more calls this year, from the public, telling me that they were instructed to call the state because the county cannot refund over collections to them because the state has not given the county their $. I’m not saying any of you have done this, but you need to spread the word. I’ll let Bossman Dave comment on point one here. As for SS offsets, Dave Fortman will need to sign off on the quick fixes, but it still takes very little time for me. Especially now that they’re moving TOP to a web-based client.

Annual Forms Required annual forms
1. Limited Assignment of Delinquent Restitution Allows CDSS to recover debts on county’s behalf 2. Certification of Correctness of Delinquent Restitution Due to Offset Program Coordinator Nov 15 3. Safeguard Activity Report Contact Nancy Cronin at or (916)

WIS – County Balancing & Reconciliation
WIS balance files will be sent to each county on Tumbleweed 2 weeks to balance WIS to county records Immediately return all modifications to Offset Program Coordinator (Russell or Joseph) for processing

Safeguards Pub 1075 is considered the guideline for IRS/FTB/SSA data.
Located at

Safeguards - Data Transmission
All files transmitted electronically MUST be encrypted with password phoned in or sent separately Data sent manually, such as paper copies, CDs, floppies, MUST be sealed in envelope within envelope, marked CONFIDENTIAL and TO BE OPENED BY ADDRESSEE ONLY Here’s a question – who in this room sent reports containing FTI to counties without “TBOBAO” stamped on either envelope? She’s in the room. ME!  Also, do NOT fax confidential data to me with out first talking to me or Dave Fortman. One thing I see frequently are meager passwords. Not very cryptic. Have fun w/ passwords!

Safeguards - Data Storage
ALL ACCESS TO FTI IS ON A NEED-TO-KNOW BASIS ONLY Treat every SSN as if it were your own Hide FTI when coworker steps in cubicle Lock computer and FTI when leave cubicle Passwords should not be recognizable words Destroy all media, log with witness sign-off NIST SP Guidelines for media sanitation

Safeguards - Data Storage
Double-barrier (Pub 1075 Guide 2 page 15) Secured perimeter/locked container Locked perimeter/secured interior Locked perimeter/security container Authorized employees with access after hours MPS requires two barriers to access FTI under normal security: secured perimeter/locked container, locked perimeter/secured interior, or locked perimeter/security container. Locked means an area or container that has a lock and the keys or combinations are controlled. A security container is a lockable metal container with a resistance to forced penetration, with a security lock and keys or combinations are controlled.

Safeguards

eH7i9<l,-eFq Safeguards - Passwords No recognizable words
Min 8 characters Mix uppercase, lowercase, numbers and special characters If you’re blind, you can create a great password eH7i9<l,-eFq Easy to do

FNS 209 - secrets revealed….
FNS reports to USDA, OIG, OMB, et al Intended to reflect actual activity Designed to reflect changing information

Line 3b, Balance Adjustments (+/-) Adjustments to previous balances due to: Corrections to Line 4 Voluntary payments to previously compromised or terminated claims Inter-county collections Reversals adjust # if closed, etc, but not $ ($ on line 18b)

Line 4, New Cases (+) For newly established AE & IHE claims in the Q NOT for IHEs become IPVs NOT for ICTs IPVs….?

Line 5, Transfers (+ & -) Solely for transfers between categories due to hearing/ court determination Example: IHE to IPV Example: IHE to AE Claims only Net should be ZERO Payments on Line 19

Line 6, Refunds (total of 20a & 20b) Line 7, Total (of 3a, 3b, 4, 5 & 6) Line 8, Closed (+, # only) PIF Voluntary payments on previously terminated/compromised claims

Line 9, Terminated (+) Claims determined uncollectible due to… All HH members deceased, no estate PIF after completed public service work Uncollectible due to bankruptcy Should have been submitted to TOP FSP Administrative Notice 04-23, March 26, 2004 Less than $25

Line 10, Compromised (+) Discharged by bankruptcy Discharged by a court of law

Line 11a, Collection, (from line 18 a, Total) Line 11b, Collection Adjustments (18b + 18c) Line 12, Total Number: Lines 8 + 9 Amount: Lines a + 11b Line 13, Ending Balance Line 7 – Line 12

Line 14, Cash (+) Cash, money orders, checks FTB offsets TOP offsets Remarks in #29 NOT for recording cash refunds (Line 20a)

Line 15, Food Stamps (+) Food coupons (prior to June 17th) EBT account deductions Subsequent to issuance FNS 471 & FNS 135 supporting doc’s NOT for recording non-cash refunds (Line 20b)

Line 16, Recoupment (+) Allotment reduction NOT for offsetting restored lost benefits NOT for deducting EBT accounts subsequent to issuance (Line 15)

Line 17, Offset Balancing over- and under-payments California does not allow (Lopez v. Espy) Leave it blank….

Line 18a, Total ( ) Line 18b, Cash Adjustment (+/-) Corrections & amendments to Line 14 previous Q Errors, bad checks, monopoly money NOT for recording ICT’s (Line 3b) NOT for recording refunds (Line 20a) Reversal $’s, but not #’s (Line 3b – IF closed, etc) Remarks in #29

Line 18c, Non-Cash Adjustments (+/-) Corrections & amendments to Lines 15, 16 & 17 from previous Q Errors – math or accounting Remarks in #29 NOT for corrections to collections from Line 5 (Line 19)

Line 19, Transfers (+/-) Collections from previous Qs listed on Line 5 Cash & non-cash, all the same Remarks in #29 Line 20a, Cash Refunds (+) Refunds from Line 14 previous Q NOT for IRS reversals Report # on Line 3b Report $ on Line 18b

Refunding TOP offset admin fee $17 to $27 USDT/FMS Post-offset document shows TOTAL WIS files do NOT show total Calculate the difference Contact OPC for USDT/FMS offset info

Line 20b, Non-Cash Refunds (+) Refunds from lines 15, 16 & 17 from previous Q Remarks in #29 Line 21, Total Sum of lines 18a, 18b, 18c, 19, 20a, 20b Line 22, Retention 35% Line 21 Column A IPV 20% Line 21 Column B IHE

Line 23, Net Cash Collection ( b + 20a) Line 24, Total Retention (22A + 22B) Line 25, LOC Adjustment (23-24) Line 26, Reimbursements due FNS California does not use this option, leave blank Line 27, Billing Adjustments (prior FNS 46) Line 28, Total LOC Adjustment (25-27) 65% retained by FNS prior to remittance to CDSS

Line 29, Remarks Line 3b, Balance Adjustments Line 5, Transfers (between categories) Line 18b, Cash Adjustments Line 19, Transfers (between categories) Line 20a, Cash Refunds Line 20b, Non-cash Refunds

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