1. Making Time Work for You
Chapter 3
Making Time Work
for You
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2. Whether You Play Too Much or Work Too Much,
Time Management Skills
help you make time for what is most important to you!
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3. Success and Good Time Management
Being successful doesn’t
make you manage your time well.
Managing your time well
makes you successful.
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4. Purpose of This Chapter
To help you learn and adopt skills to manage and balance your personal and academic responsibilities and still have time for fun .
In short  create time
for the things
you care about most.
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Are you ready?
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Learning Outcomes
1. Assess your satisfaction with your use of time.
2. Monitor your time usage.
3. Uncover your time wasters.
4. Determine activities you want to spend more time on and those you want to reduce or eliminate.
5. Establish your priorities.
6. Schedule your study time.
7. Build fun into your schedule.
8. Examine various scheduling formats for daily, weekly, and long-term planning.
9. Beat procrastination.
10. Save time.
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Quick Survey (based on your Time Monitor) Raise your hand (at each number) if you’re satisfied with the amount of time you spend on each of the following:
1. Spouse/partner
2. Relationships/dating
3. Children
4. Siblings
5. Friends or relatives
6. Homework/studies
7. Pleasure reading
8. Faith-related activities
9. Cooking
10. Eating/nutrition
11. Sleep
12. Cleaning
13. Maintenance of stuff you
own
14. Shopping or errands
15. Thinking for creativity or
problem solving
16. Rest/relaxation
17. Recreation
18. TV or other entertainment
media
19.
20. Internet activities
21. Telephone
22. Exercise
23. Hobbies
24. Transportation
25. Organizations or volunteer work
26. Health appointments
27. Other?
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8. Need to manage time better? Most people think so.
What would like to do to improve your time management?  Write down as many things you can think of.
Share with the class the top two time management improvements you would like to attain.
What are our commonalities?
. . . Differences?
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9. Monitoring Your Time: A First Step to Getting Control of Your Time
When we’re aware of how we spend our time, we can make specific adjustments to accomplish our priorities.
Completing the Time Monitor in this chapter helps you see the changes you need to make in order to fit your time usage with your priorities.
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Where does your time go?
Review your time monitor.
On which activities would you like to spend more time?
Anyone say, “More time on homework?”
Not really? but you do want to gain the knowledge and skills, right??
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Time Wasters?
What are your biggest time wasters?
1-minute  share your top two time wasters with a classmate next to you.
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12. Making Time Adjustments
After reviewing your Time Monitor, what time adjustments will you make to accomplish your top priorities?
Write them down.
Chose one time adjustment and write what immediate step(s) you will take to make this adjustment.
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13. Adjust Your Self-Talk Too!
How will you adjust your self-talk to accomplish your priorities?
Quick Activity Chose one time adjustment and write the self-talk you will use to make this adjustment.
Example: “I want to exercise, and getting up an hour early will help me jump start my day.”
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Reminder  What we accomplish is indelibly linked to what we say to ourselves.
Our behavior is influenced by our self-talk.
Most things we do are first created by self-talk.
Self-talk shapes how we use our time and the results we get.
 Use your power of self-talk to direct how you use your time.
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15. Time management is all about . . .
Having a clear vision of what is important to you—your priorities.
Setting and scheduling priorities first.
Deciding what not to do.
Minding your time usage.
Making adjustments, as needed, to accomplish your priorities.
Setting goals, planning, and scheduling your plans.
Disciplining yourself to stick to your plans/schedules.
Reminder from previous chapter
—Discipline is Freedom—
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16. Rewards of Managing Your Time
Mental clarity and less anxiety
More priority work gets accomplished
Better control of your schedule
Greater quality of life
Greater self-confidence
Better grades and jobs
Quicker promotions
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17. Life Shifts As your life situation changes,
be aware that you may need to
adjust and re-balance your time.
Got an example?
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The Pareto Principle
Vilfredo Pareto (economist and sociologist)
Pareto’s famous phrase—“the vital few and the trivial many.”
Stems from his belief that only 20% of our goals account for 80% of the value of what we do.
Suggests that people must invest time in proportion to the value they place on various activities.
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19. How Experts Recommend We Spend Our Time
The next slide is based on an article, “The Ultimate Challenge,” written a few years ago for U.S. Today’s Health and Behavior section.
Author Karen S. Peterson  surveys how experts recommend we spend our time.
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Daily Activities Recommended by the Experts to Improve the Quality of Your Time
Cooking dinner 1 hr.
Entertaining 1 hr.
Dental care 18 min.
Sex/intimacy 50 min.
General time with spouse 6 hrs.
Volunteering 30 min.
Time for you 1 hr.
Time with plants 10 min.
Reading a book 30 min.
Spiritual development 30 min.
Sleep 7.5 hrs.
Exercise 30 min.
Personal grooming 45 min.
Time with children 4 hrs.
Reading the newspaper 45 min.
Pets 50 min.
Housekeeping/chores 1–2 hrs.
Work 7–10+ hrs.
Commuting 1.5 hrs.
Errands up to 2 hrs.
Grocery shopping (men) 17.5 min.; (women) min.
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21. Total Hours Recommended?
TOTAL = 42 hrs.
No, the numbers are not reversed.
We may wish we had 42 hours in every day.!
Moral of This Story:
Sometimes you have to ignore the “experts”!
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22. Previous chapter  we were involved in setting goals.
To reach these goals, we must discipline ourselves to invest time wisely.
“Time is money”
—Benjamin Franklin 1748
Advice to a Young Tradesman
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23. To reach your goals, time, like money, must be explicitly managed
to create time for
what’s most important to you.
You reap the rewards of time well invested!
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24. Bad time management = Stress
Think of an example of how bad time management created stress for you.
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25. Next Slides Contain Time Management Strategies and Tips
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26. Break Big Tasks Down Into Small Tasks and Tackle One at a Time
Cleaning the Bathroom
Clean the sink tonight
Toilet the next night
Shower the 3rd night
. . . and if you get on a roll, do more
Writing a Paper
Brainstorm topic ideas
Brainstorm and list points to cover
Create an outline
Write a draft paper
Proof and revise and proof
Prepare final copy
Any other ways to break this down into small steps?
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27. Benefits  Using To Do Lists
Keeps you organized.
Clears your mind of things to do and puts it on paper!
Helps you track and accomplish your activities.
Keeps you focused on your priorities.
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28. Creating Your To Do List
List 5 steps the text recommended for making a To Do List.
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29. Making Your Own To Do List —from the text—
On a piece of paper, write down (in any order) all the tasks you want to accomplish tomorrow.
Set priorities for your list by numbering the tasks, in order of importance.
Combine any tasks that can be completed together, in the same location, or on the way.
Examine your list. Are there any tasks you really can’t get to? Scratch them off your list.
Make notes on times, phone numbers, or reminders to help you complete the tasks.
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Other To Do List Tips
Limit your To Do List to simple tasks you don’t want to forget.
List something for yourself.
On occasion, list a random act of kindness.
Avoid using your To Do List to achieve major goals and projects—instead use schedules or written plans.
Place only bite-size pieces of your goals/projects on your To Do List.
Be realistic about what you can accomplish each day—you can cross stuff off anytime.
Acknowledge what you accomplish.
Those working, going to school, and raising a family sometimes create separate To Do Lists as needed.
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31. Plan & Schedule  write it down!
Scheduling is a form of planning
that helps control your time.
. . . And you can always change your plans;
that’s a value of planning!
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Test drive schedules in the text to determine which best helps you manage your time.
Master Schedule
Weekly Schedule
Long-Term Assignment Schedule
Long-Range Schedule
Weekly Assignment Schedule
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Controlling Your Time
You don't find time for important things, you make it.
Everything you do adds up.
Learn to say "No"  Ask yourself:
Will this help me get a job in my field?
Will this help me get my degree?
???
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34. Copyright © 2010 by Tapestry Press, Ltd.
How Did I Get So Busy ? by Valorie Burton—Broadway Books, 2007 (She discusses confronting beliefs that kept her busy.)
Think about it!
“Faith, family, and friends form the foundation of fulfillment, not achievements, activity, and the approval of others.”
“An unclear vision of where you are headed leads to a scattered array of unconnected activities.”
“You can always find more to do. It is more challenging to just be.”
“Procrastination gives you the illusion that you are busier than you really are.”
“Procrastination is a bad habit, and like any other habit, you can break it.”
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35. Confronting beliefs that kept her busy  more from Valorie Burton
More to Think About!
“Perfectionism is not about excellence. It is about fear.”
“When you have unresolved issues in one area of your life, you are prone to overcompensate in areas in which you feel you have more control.”
“Achievement can become an addiction.”
“Just because there’s more to do doesn't mean it has to be done today.”
“Enjoying your journey must be a top priority.”
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36. Too Busy with Time Wasters?
If that’s you, you really need time management tools and the self-discipline to use them.
Time to change ????
See the new you!
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General Advice
Sometimes you should kill your TV. (How badly do your want your degree?)
Never break a promise, but renegotiate them if need be.
If you haven't got time to do it right, you don't have time to do it wrong.
Recognize that most things are pass/fail.
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From: The Seven Habits of Highly Effective People by Stephen R. Covey, Simon and Schuster, 1989.
1. Be proactive.
2. Begin with the end in mind.
“Imagine your funeral and listen to what you would like the eulogists to say about you. This should reveal exactly what matters most to you in your life. Use this frame of reference to make all your day-to-day decisions so that you are working toward your most meaningful life goals.”
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39. From: The Seven Habits of Highly Effective People continued
3. Put first things first.
4. Think win/win.
“Agreements or solutions among people can be mutually beneficial if all parties cooperate and begin with a belief in the ‘third alternative’: a better way that hasn't been thought of yet.”
5. Seek first to be understanding, then to be understood.
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40. From: The Seven Habits of Highly Effective People continued
6. Synergize.
“The whole is greater than the sum of its parts. In practice, this means you must use ‘creative cooperation’ in social interactions. Value differences because it is often the clash between them that leads to creative solutions.”
7. Sharpen the saw.
“This is the habit of self-renewal, which has four elements. The first is mental, which includes reading, visualizing, planning and writing. The second is spiritual, which means value clarification and commitment, study and meditation. Third is social/emotional, which includes service, empathy, synergy and intrinsic security. Finally, the physical element includes exercise, nutrition and stress management.”
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Beat Procrastination
Have you ever found yourself procrastinating on the things that were actually very important to you?
What tips in the text might help you beat procrastination?
What immediate steps will you take to beat procrastination?
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Just think about it…
How might one of the following tips help you in your time management quest?
Relax your standards—unless they are already relaxed to your detriment!
Free yourself of stereotypical roles.
Learn to be flexible.
Learn to enjoy what’s in front of you.
 Rethink your choices to help you strive for a simpler life.
Janet
Later in this session you will decide on a goal that you want to achieve.
Something you can do every day or every other day.
. . . and you will go through the steps . . .
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43. Remember When you develop specific plans,
you are preparing to
take action.
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Be sure to use your time management strategies to achieve both education and recreation. Re-create!
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45. Copyright © 2010 by Tapestry Press, Ltd.
Key Chapter Points
Time management helps you succeed in school and work.
Time management is really self-management—not simply meeting deadlines and being on time.
Time management helps you spend time the way you want to—to accomplish your goals and priorities.
Reduction or elimination of time wasters makes time for what really counts.
Good planning doesn’t rule out flexibility; rather, it gives you more time to be flexible.
Select schedules that help you organize your time and tailor them to your needs and obligations.
Plan for large and small assignments with a schedule that notes deadlines as well as intermediate steps to help you meet those deadlines.
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46. Key Chapter Points continued
Beat procrastination—don't let it beat you.
Put yourself in charge of how you use your time.
Good planning doesn’t rule out flexibility; rather, it gives you more time to be flexible.
Select schedules that help you organize your time and tailor them to your needs and obligations.
Plan for large and small assignments with a schedule that notes deadlines as well as intermediate steps to help you meet those deadlines.
Time management won’t give you more time—just more productive time.
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If it was easy, we wouldn’t be in class to learn time management strategies!
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48. Now I make time for my friend!
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