Presentation on theme: "How to Schedule (and Put off Procrastinating)"— Presentation transcript:
1 How to Schedule (and Put off Procrastinating) Time ManagementHow to Schedule(and Put off Procrastinating)
2 Purpose of this PowerPoint The goal is to improve time management, a skill that many students have not needed to develop prior to college, but which may be a “make or break” skill for academic and professional successThe focus is upon procrastination and planning, two areas that significantly impact management of timeThe PowerPoint provides clear information to help you understand why we procrastinate; and, specific strategies to help reduce procrastinationThe PowerPoint also provides a simple, user friendly system to help you schedule and plan better, as this is often a critical aspect of time management and successFinally, it provides additional time management tips
3 Contents of this PowerPoint Procrastination (slides 4-7)Reasons why we procrastinateSpecifics on how we procrastinateSpecific strategies/skills to procrastinate lessPlanning and Scheduling (slides 8-17)Benefits: Why it makes so much senseA simple system for planning and schedulingSpecific examples for applying the systemAdditional time management tips (slide 18)
4 Why Do We Procrastinate? It’s the easiest thing to do -at least in the short-run- due to immediate reward from…doing something more natural, fun, or easierrelief from avoiding something that is challengingOutside influences (friends, etc.)It may have worked well enough in the pastWe are used to having others prompt usA lack of awareness/success with other approachesNot yet having built up tolerance…to work through the inertia of starting challengesto resist the natural pull to avoid what is hard and do what is easy
5 How Do We Procrastinate? By using self-talk that is an attempt to rationalize putting something offSuch talk is unnoticed yet extremely influentialIt may involve unexamined “untruths” accepted as fact“I’ll have plenty of time to work on this tomorrow”“I’ll only be on face book for a few minutes”“I’ll wait until I’m in the mood to do this”.By using vague, non-committed planning (e.g., I will work on this assignment “later” or ‘this weekend”).By choosing to participate in activities that are more enjoyable instead of work (e.g. social media, music).By attempting to work in an environment conducive to procrastinating (e.g., social distractions, having Facebook up, texting).
6 How To Change ThisBuild new habits to meet new challenges: We will review use of a planner for this.Get specific; “to do” lists are nice, but…they can make tasks seem overwhelming. Example: “how will I ever do all of this?!”they are often not specific for action planning Example: “later” or “tonight” planning.Plan to avoid settings and circumstances that create enticing competition and distractionsRecognize and challenge rationalizing self-talk
7 How To Change This (c0nt.) Examples of challenging rationalizing self-talk.“I’ll have time to do this later”.Challenge: “I have the time to do it now; later is no guarantee. That usually causes me more stress.” “I could be done later.”“I’ll just be on Facebook for a few minutes”.Challenge: “There is no way I’ll only be on face book for a few minutes.”“I’ll wait until I’m in the mood.”Challenge: “I may never get in the mood through avoidance, and once I get started it will get easier.”“This is too hard!”Challenge: “This is challenging but not TOO hard, and I can schedule getting help where needed.”
9 Benefits Feel and be more in control and organized Prevent stress and anxiety (especially last minute)Enjoy free time more: you won’t have nagging thoughts and feelings about what you’re putting offBe less distracted while doing school work from wondering and worrying about assignments dueyou will have already addressed this in your planneryou won’t have to try and study while juggling other assignments and due dates in your headwhen wondering, refer to your planner and reassure yourself you have time planned for your tasksImprove your learning, quality of life, confidence, and life skills because of the above
10 A System for Using a Planner Get a planner with enough space to schedule your planning (you received one)Keep your planner and a pencil -yes a pencil- with an eraser with youElectronic/phone calendars and reminders are great but may not be as helpful in seeing the bigger picture at a glance
11 A System for using a Planner (cont.) Once you have the planner:From your syllabus record due dates for exams, papers, etc.Record start dates/times to begin working on projects and/or studying for examsThroughout the semester schedule specific times to work on all assignments (e.g., papers, reading, test preparation)Take a few minutes daily to review your plannerTo help you prioritize your schedulingto see what is coming up and prompt youto make any modifications
12 Example of a Fairly Straight Forward Planner System
13 10/810/9Step 1.Using your syllabus, record due dates for all of your bigger projects and assignments10/10Keystone Paper Due 10 am10/11Political Science Midterm 3 pm10/1210/1310/14
14 Begin paper for Keystone 3-5 that is due at 10 am on Oct 10th Step 2Record prompts to remind you when to begin working on these projects and assignments that you have recorded due dates forStudy for Political Science Midterm 1-3 that will be at 3 pm on Oct. 11th
15 Step 4 Step 3 Spend 5-minutes reviewing planner each day Read Sociology Chap. 2 from 1-3 for Mon.Schedule specific times to do ongoing homework, projects and assignmentsSpend 5-minutes reviewing plannerDo Math homework due Tues from 4-6.
16 Cont. 5-min. daily planner review Spend 5-minutes reviewing plannerBegin paper for Keystone 3-5Spend 5-minutes reviewing plannerDo reading for Lit. 1 for Thurs.Continue to schedule specific times to do homework and assignments. Note that this now includes the Keystone paper you prompted yourself to begin on Oct. 1st.Prompts that you previously recorded to remind you when to begin projects that are dueContinue Keystone paper 1-3Study for Political Science Midterm 1-3
17 Continue daily 5-minute planner review 10/8Review Keystone Paper 7-8 pm10/9Cont. Study for Political Sci. Midterm 1-3Cont. to schedule specific times to work on projects and assignments. Note that in this example some are from earlier prompts for bigger projects, and the other is a short-term assignment.10/10Keystone Paper Due 10 amDue dates you recorded previously10/11Political Science Midterm 3 pm10/1210/13Read Soc. Chap. 2 for Mon. 12-210/14
18 Some Time Management Tips Plan your day and combine errands/tasksPlan to work on things when you are at your peakTake care of your body and brainPrioritizeDon’t be a perfectionist when you don’t have to beBe cautious of socializing at the wrong time
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