1. PowerPoint Basics Tutorial 2: A Slide Show In this tutorial you’re going to create a presentation from scratch. You will have to keep this presentation open to follow the instructions, so you’ll need to move from one presentation to the other while creating your presentation. Principal control of presentations is from the Main menu and various toolbars. Some of these toolbars may not be visible on your screen. To put a toolbar on your screen, from the menu click View > Toolbars, and select the toolbar you would like to view. 1.To create a new presentation click Menu > File > New. 2.You’ll see the New Presentation taskbar on the right of your screen. Select Blank presentation. 3.A new instance of PowerPoint should open, with a new slide and placeholders for a title and a subtitle. Go to the next slide in this tutorial. Menu Toolbars

2. You’re now on Slide 2 Tutorial 2 – Creating a Slide Show Before actually doing anything in your presentation, you should immediately save the new document. 1.Go to Menu > File > Save As… 2.Find a place where to save the file (e.g. the Desktop), give it the name Slideshow and click Save. A Now we’re going to insert a photograph as the background for this slide. We will do the same for the subsequent slides as we go along. 6.Right-click anywhere on the slide, and select Background. 7.Click on the colour drop-down arrow. 8.Select Fill Effects.... 9.Select Picture > Select Picture. 10.Go to My Documents > My Pictures > Sample Pictures and choose the first file in the list – Blue Hills. 11.Click Insert > OK > Apply. The photo should take up all of the slide area. 12.Save the presentation. You can find more pictures to experiment with by downloading the Sample Pictures folder from the website: http://www.normancborg.net/tefl/ict4teachers/ exe/Sample%20Pictures.exe http://www.normancborg.net/tefl/ict4teachers/ exe/Sample%20Pictures.exe C 1 The Placeholders you see when you create a new slide are useful for people who create standard presentations. As teachers we may need to create slightly different presentations, and sometimes we don’t need these placeholders. 3.Put the cursor somewhere on the top left of the slide, click and hold the right button and drag to highlight both placeholders. This is a good way of selecting a group of objects at once. 4.On the keyboard, hit the Delete key. 5.Save the presentation (click on the floppy disk icon on the Standard Toolbar). B 7 8 Go to the next slide in this tutorial.

3. You’re now on Slide 3 Tutorial 2 – Creating a Slide Show Note: Whenever you move an object on the screen, this will not affect the background of the slide. The next slide we’re going to create for our show will have exactly the same format as the first. So all we need to do is duplicate the first slide. 7.Look at the left side of the screen. You should see a small thumbnail of the slide we have created. Click on this thumbnail. 8.From the Menu, click Edit > Copy and Edit > Paste. A second slide is created, with the same text box, but with no background image. 9.Use a different picture for this slide’s background, e.g. the second photo in the Sample Pictures folder. 10.Change the information in the text box accordingly. Note that the box will shrink or stretch together with the text. 11.Save the presentation. 12.Now, repeat the process until you have a slide show with at least four pictures. Make sure you insert the appropriate information in every text box. 13.Save the presentation. B We have now created a very simply slide show. In the thumbnail gallery, scroll up and click on the first slide. 14.On the Menu go to Slide Show > View Show. 15.To go from one slide to the next, click the left mouse button. 16.The right mouse button will give you more options to navigate through the show. 17.If you move the pointer to the bottom left of the screen you will see some buttons, including a back and a forward arrow button. You can click on these to navigate as well. 18.You can also move from one slide to another by using the direction keys on the keyboard. This is a very simple show. We can make it more interesting by introducing transitions from one picture to the next. We can also time the slides to change automatically, and we can also add some background music. That’s what we’re going to do next. Go to the next slide in this tutorial. C We’re now going to create a textbox. 1.Create a text box: Draw Toolbar > Text Box. Use Georgia, 24pt and type in the name of the picture file – Blue Hills. 2.Highlight the whole text and set these attributes: Font colour: white Text style: Italic, Shadow Justification: Center 4.Make sure that the text box has a white outline (at least 2pt) and a transparent fill (no colour). 5.Position the text box to the bottom left of the screen. 6.Save the presentation. A 1

4. You’re now on Slide 4 Tutorial 2 – Creating a Slide Show Now that we have a nice slide show, how about making it look a little bit more snazzy? 1.On the Menu, go to View > Slide Sorter. This will enable us to see all the slides at one go. 2.One of the toolbars appearing under the Menu now should be the Transitions Toolbar. Click on the button Transition. 3.Now the Slide Transition Pane will appear on the right of the screen. 4.Drag to highlight all the slides in the show. This will enable us to make a setting for all slides simultaneously. 5.In the Advance Slide area of the Slide Transition Pane deselect On Mouse Click and select Automatically After: 6.In the timer text box enter 00:05 (5 seconds). This will automatically change the pictures after 5 seconds. 7.Try it now by going to the Menu > Slide Show > View Show. 8.Save the presentation. A Look at the various samples of slide transitions in the main part of the Slide Transition Pane. We can apply the same transition effect to all slides by selecting them all as we did for the timing, or we can apply separate transitions for each slide. 9.Click on the first slide. 10.Click on the Dissolve button (you may need to scroll down the list). A small star under the thumbnail indicates that this slide now has a transition. 11.Repeat for the other slides, trying out different transitions. 12.Save the presentation and try it out. Experiment with other transition options… B Note: Timer information now appears under the slide thumbnails in the Slide Sorter view. Go to the next slide in this tutorial. 25

5. You’re now on Slide 5 Tutorial 2 – Creating a Slide Show Now it’s high time we added some evocative background music. 1.Go back to the Normal View by selecting Menu > View > Normal View. 2.Go to the first slide. 3.Go to the Menu > Insert > Movies and Sound > Sound from File. 4.Go to My Documents > My Music > Sample Music, and select Beethove’s Symphony No 9 (it seems the most appropriate for this kind of slide show) and OK. 5.In the next requester click Automatically. This will start the music as soon as the show starts. 6.Notice a small speaker icon in the centre of the slide to indicate the sound file embedded in the show. 7.Right-click on the icon and select Custom Animation. The Custom Animation Pane will appear, with the sound object listed. 8.Right-click on the sound name and select Effect Options. 9.In the Stp Playing area, click After and type in the total number of slides in the show. 10.Click the Sound Settings tab and tick Hide sound icon during slide show. 11.Save the presentation. Experiment with the other sound options… A Go to the next slide in this tutorial. 3 5 678910

6. You’re now on Slide 6 Tutorial 2 – Creating a Slide Show The slide show we have created can be run on its own, without having to open PowerPoint. In this way it is like a short standalone movie or video clip. 1.To do this go to the Menu > File and click Save As… 2.From the Save as type drop- down menu, scroll down and select PowerPoint Show (*.pps). 3.You can keep the same name as the original PowerPoint presentation. Since it’s being saved in a different format it will not over-write your original work. 4.Try it out now, saving the show on the Desktop. Close PowerPoint, and double-click on the slide show icon. Other things to consider:  Remember that the timing can be adjusted for each slide separately, just like the transition effect.  By default PowerPoint will create a blank empty slide at the end of the show.  Music will stop at the end of the last slide.  You can press the ESC key on the keyboard any time to exit the show.  Even with an automated slide show, you can use the left and right arrow keys to navigate forwards and backwards in a show. Music is not interrupted.  Think of some ways to apply this feature for classroom use. That’s the end of this tutorial. 2 Note: You can download a copy of the Slideshow presentation from the course’s website: http://www.normancborg.net/tefl/ict4teachers/resources.html