2. PowerPoint Basics Tutorial 4: Interactivity & Media PowerPoint can communicate with the outside world by linking to different applications, managing different kinds of media and even communicating with the Internet. In the following slides well practise the following skills: Use action buttons Link to a sound file Link to a web page Link to a video online (e.g. YouTube) Link to a video on the PC Link to a Word or PDF document Link to another presentation or slide show Link to another application on the PC Go to the next slide in this tutorial.

3. Youre now on Slide 2 Tutorial 4 – Interactivity & Media For this task were going to make use of the Slideshow file we created in Tutorial 2. There we created a slideshow that can change slides automatically. We will add a simple navigation tool bar to each slide. 1.Load the Slideshow presentation now. 2.Re-save it, this time with the new name Slideshow2, so that we leave the original presentation intact. 3.Go to View > Slide Sorter. 4.Select all slides and go to the Animations Ribbon. For the Advance Slide options (far right), de-select both On Mouse Click and Automatically After. Well navigate through the show by using the buttons. 5.Double-click on the first slides thumbnail to bring it up. Delete the small loudspeaker icon for the background music. 6.Save the presentation. A Lets create some similar buttons. Repeat the same procedure to create, in this order, a Back (Previous) button, a Home button, a Next button and a Last Slide button. Resize them accordingly. 14.To give them the same appearance, click on the first button created, click on Format Painter in the Home tab, and click on each consecutive button. 15.Move the buttons to put them on a single line. The Grid Settings we set up should easily align the buttons. 16.Select all the buttons, and Group them. Place the group somewhere in the bottom left of the slide (opposite the text box). 17.With the group still selected, click Copy on the Home tab, move to the next slide and click Paste. Repeat until the buttons are on all slides. 18.Save the presentation and run it. Go to the next slide in this tutorial. C Now well create a navigation bar with the necessary buttons. 7.Go to the Home tab and from the Drawing Tools open the Shapes drop-down menu. 8.From the Action Buttons group select the Beginning button. 9.Place it somewhere on the slide. As soon as you release the mouse button the Action Settings window will appear. Note that the Action on Click is automatically set to Hyperlink to First Slide. Click OK. 10.Right-click and select Size and Position and give it a size of about 1.5 by 1.5cm. 11.Experiment with some Line and Fill colours. 12.While the button is highlighted, go to Format > Align > Grid Settings. Change the Snap to selection from Snap object to Grid to Snap object to other objects. This will help the subsequent buttons to align to this button automatically. 13.Save the presentation. B

4. Youre now on Slide 3 Tutorial 4 – Interactivity & Media!! This time were going to link some graphics to a sound and to the Internet. First, well download a picture from the internet. 1.Go to the Resources section of the course website and click on retro-telephone.jpg. 2.Right-click on the picture and select Save Picture As. Save the picture with its original name (retro-telephone.jpg) on the Desktop. 3.Do the same with the file Old_Telephone.wav. This is a sound file. 4.Go to the Insert tab and load the picture into this slide. Resize it. 5.Select it and click on Action from the Links tools. 6.In the Action Settings tick Play Sound. Open the drop- down menu and scroll down to Other Sound. Load the sound file Old_Telephone.wav. 7.Tick also the Highlight click option. Now run the presentation: Slide Show > From Current Slide and click on the telephone. A Now well create a flashcard connected to the Internet. 8.Create a rounded rectangle by going to Insert > Shapes > Rectangles. 9.Set the size of the rectangle to about 1.2 by 5.3cm. 10.Type the word telephone in the rectangle. 11.Right-click on the border of the rectangle and select Format Shape. Go to the Text Box and select Resize Shape to Fit Text. Now if you change the font or the font size of the text, the rectangle will resize accordingly. 12.Open Internet Explorer and go to the Macmillan Online Dictionary at http://www.macmillandictionary.com/. Use the search textbox to look for the word telephone. This should take you to a new page for the word telephone. 13.Go to the sites address bar, highlight the address, right-click and select Copy. 14.Get back to this slide, click on the flashcard and select Insert > Hyperlink. The cursor should now be flickering in the Address textbox. On the keyboard, press CTRL and V to paste the address. 15.Save and run the presentation. Click on the flashcard. Go to the next slide in this tutorial. B

5. Youre now on Slide 4 Tutorial 4 – Interactivity & Media If you want to link to a video on the Internet, the best way is to use the same method for the web link used in the previous task: Create an object and link it to the page with the video. Lets try this with a YouTube video. 1.Go to www.youtube.com. 2.In the search textbox type Tiger. 3.One of the results should be Lion or Tiger The VS Debate. Click on this link to bring up the video on a separate web page. 4.Highlight the address, right- click and select Copy. 5.Get back to this slide and create an object: it can be a button, some kind of shape, or perhaps the photograph of a tiger. 6.Use the Insert > Hyperlink function to link the object to the video web page. 7.Save the presentation and run it. A We can import a video straight into the PowerPoint presentation. This has its own advantages and disadvantages. One disadvantage is that you cannot load all video formats, including some of the more popular ones available on the Internet. 8.Go to the Insert tab and select Movie from the Media Clips section (far right of the Ribbon). 9.From the Favorite Links section select More > Public > Public Videos > Sample Videos > Butterfly. 10.Click OK. Youll be asked how you would like the video to work. Automatically will run the video as soon as you show the slide. While viewing the slide clicking over it will toggle between running and pausing it. 11.Resize the image proportionally, and fit it in the empty space above. 12.Save the presentation and run it. When inserting a video into PowerPoint there is no way of managing the video (pausing, rewinding, jumping to a particular spot). This is one of PowerPoints limitations. You can, however, make PowerPoint run a separate program (e.g. Windows Media Player or RealPlayer) to do this. Well explore this later. Go to the next slide in this tutorial. B

6. Youre now on Slide 5 Tutorial 4 – Interactivity & Media Lets link an object to a Word or PDF document. 1.Create a shape. 2.Go to Insert > Action. 3.In the Action Settings window, click the button to enable Run Program and then click Browse. You will be asked to choose a program. 4.Lets select a file first. 5.In the Select a Program to Run, open the Programs drop-down menu (bottom right) and select All Files. This will display a list of files as well as programs. 6.Select any file you have on your PC. It can be a Word document, a PDF file, a text document or even an photograph. 7.Click Open. Click OK. 8.Save the presentation and run it. A We can also link to a standalone program. 15.Create a third shape. 16.Go to Insert > Action. 17.In the Action Settings window, click the button to enable Run Program and then click Browse. You will be asked to choose a program. 18.Go to Computer > Local Disk (C:) > Windows > System32 > calc.exe. 19.Click Open. Click OK. When you click on this object, it should run the Calculator application. 20.Save the presentation and run it. Thats the end of this tutorial. C We will now link an object to a PowerPoint slide show. Create another shape. 9.Go to Insert > Action. 10.In the Action Settings window, click the button to enable Run Program and then click Browse. You will be asked to choose a program. 11.In the Select a Program to Run, open the Programs drop- down menu (bottom right) and select All Files. This will display a list of files as well as programs. 12.Find and select the Slideshow presentation you created in Tutorial 2. 13.Click Open. Click OK. 14.Save the presentation and run it. B