1. Issue Date January 2016

2. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Managing Patients In OSIIS

3. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Searching for Patients Adding New Patients Adding Immunizations Adding History Shots This video will review:

4. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Searching for Patients From the OSIIS Landing page, select “Search” from the Toolbar

5. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. To add a NEW PATIENT, select “Add New Patient” from the Patient drop-down in the Toolbar You will be required to go through the search process prior to adding a New Patient

6. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Search using a patient’s: Name & Date of Birth (DOB) Social Security Number (SSN) Phone Number Once you’ve entered the necessary information, click “Search” OR Address

7. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. If you are unsure of the spelling of the patient’s name, type how it sounds, along with their DOB and use “Search with Soundex”

8. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. If multiple matches are found, results will appear as a list The icons under the “Actions” heading allow you to: View the Patient Summary Edit Patient Demographics View/Add Progress Notes View Patient Immunization Schedule Add/Edit History Shots

9. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. If no results are found, this screen will appear Select “New Search” to try again.. Or “Add Patient” to create a New Patient

10. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Adding a New Patient brings you to the Patient Demographics Screen Adding Patients

11. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Complete all of the required fields Scroll to the bottom of the screen and “Save Patient”

12. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Now that the patient has been added… Add a Contact And a Guardian

13. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Adding Immunizations Select “Immunizations” from the Patient drop-down Or select the “Immunizations” tab from the Patient screen

14. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. The Immunization Schedules screen outlines the individual’s vaccination history

15. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Icons in the left hand column reflect the status of the immunization series Current/ Up to Date Not IndicatedPast Due This is reflected in the “Status” column This is the last recorded date in OSIIS the immunization was given Recommended Date is the ideal date to administer this vaccine This is the earliest date the vaccine should be given This is the date at which the immunization would be considered Past Due

16. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Refusals are recorded by clicking on the “Refusals” button Reactions are recorded within the Add Immunization screen

17. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Complete the three mandatory fields… Once you’ve selected “Add Refusal” And select “Save Refusal”

18. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. To add an immunization, click on “Add Immunization”

19. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Everything on the Add/Edit Immunization screen is required

20. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Choose the schedule & VIS version Once you’ve selected “Vaccine Given” Once you’ve selected “Funding Source” Choose the correct Lot Number Click “Save Immunization” **NOTE: You are REQUIRED to add lot number. If the lot number is not in your inventory, you must add the immunization as a HISTORY SHOT

21. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Select Yes to keep adding to this person’s record Select No to go back to the Immunization Schedule Screen

22. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Adding History Shots Select “History Shots” from the Patient drop-down Or select the “History Shots” tab from the Patient screen

23. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. From the History Shots screen there are two approaches to adding a historical immunization Enter multiple immunizations simultaneously by entering the “Date Administered” and selected each immunization from the “Vaccines” list OR select the vaccines from the “Vaccine” list without entering a date Select “Enter Shots”

24. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. “Date Given” is the only REQUIRED field. Once you complete all the information you have, select “Save History Shots” to continue.

25. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. Select “Progress Notes” from the Patient drop- down Or select the “Progress Notes” tab from the Patient screen Adding Progress Notes Add any notes in the Add/Edit Progress Note window **NOTE: ALL Progress Notes are PUBLIC. Please do not use this for protected medical information!

26. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. For technical issues related to: computer configuration, OSIIS registration problems, system enhancement requests and password resets. OSIIS Helpdesk Monday through Friday 8:30 AM to 4:30 PM (405)271-7200 osiishelp@health.ok.gov

27. OKLAHOMA STATE IMMUNIZATION INFORMATION SYSTEM I IMMUNIZE. SAVE LIVES. For OSIIS Training Questions Send an Email To: osiistrain@health.ok.gov