1. Artists in Schools Documentation and Final Reporting Template for ArtsSmarts Saskatchewan projects: Artist in Residence I Artist in Residence II ArtsSmarts TreatySmarts ArtsSmarts After Hours Revised January 2016 Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

2. Template Instructions This template is designed as a tool for you to use and fill in AS YOUR PROJECT PROGRESSES. At the end of the project, send a copy of the completed template on the USB drive as your final report, along with ten photographs and other documentary material you wish to send (such as programs, news articles, etc.). Instructions for selection of the ten photos are included in different sections of the template. Please send only these ten photographs. Questions 1 to 7 should be completed before the project begins or after the students’ first encounter with the artists. Questions 8 and 9 comprise a mid-project reflection. Questions 10 to 16 should be completed at the end of the project. Final reports are due no more than one month after the completion of your project. Send the final report to: Artists in Schools Saskatchewan Arts Board 1355 Broad Street Regina, SK S4R 7V1 Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

3. Template Instructions If you have any questions about completing this template and your final report: For TreatySmarts and residencies or projects that are exploring Aboriginal arts and culture or are located in Aboriginal communities contact: Lindsay Knight Program Consultant Aboriginal Arts and Community Engagement Saskatchewan Arts Board (306) 964-1165 (Saskatoon) or 1-800-667-7526 lknight@saskartsboard.ca For all other projects contact: Jay Kimball Program Consultant Community Engagement (306) 787-4659 (Regina) or 1-800-667-7526 jkimball@saskartsboard.ca Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

4. Part A: Project Planning Grant ID #: School: Contact name: Contact email: Artist(s) name: Complete the questions in this section as part of your project pre-planning and after students’ initial meeting with the artist. Some of the information should come from your planning meeting (e.g., work plan). Teachers and artist(s) should discuss and complete this together. Students also could be involved. 1. Reflection Why have you chosen to participate in an ArtsSmarts Saskatchewan project? What did you do during your planning time? Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

5. Part A: Project Planning 2. Teacher Research Question Original Research question: Did you revise or refine that question as a result of additional planning? If so, what is the new question? Project Information Reflection Research Question Inquiry question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

6. Part A: Project Planning 3. Student Inquiry Question(s) Original inquiry question(s)? Did you revise or refine that question as a result of additional planning? If so, what is the new question? Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

7. Part A: Project Planning 4.Curriculum Connections What are the three or four key curriculum outcomes that your project addresses,? Briefly describe how these outcomes will be achieved. (Omit this section for ArtsSmarts-AfterHours projects) Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

8. Part A: Project Planning 5.Project Work Plan Briefly describe the timeline and work plan of your project. It may be useful to think of this in three sections. Describe the artist’s involvement in each section. Planning/introductory lessons. Mid-project lessons/engagement in the creative process. Culmination/synthesis/celebration. Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

9. Part A: Project Planning 6. Documentation Process The documentation process should help you assess the stages of your project and determine its impact. Tools include photographs, video, journal writing, observations, questionnaires, etc. We encourage you to share this document with staff and students after it is complete. How do you plan to document your project? What tools will you use? Who will be responsible for gathering and assessing your documentary material? Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

10. Part A: Project Planning 7.Photograph Selection Early in your project, choose two photographs that show students and teachers engaged in early inquiry and initial interaction with your project artist. Create captions for the two photographs. (You can create new slides for the photos if you wish to include them here.) Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

11. Part B: Mid-project Reflection 8.Photograph Selection Choose three photographs that best represent student engagement with the artist and in their own learning, mid-project. Create captions for the three photographs. (You can create new slides for the photos if you wish to include them here.) Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

12. Part B: Mid-project Reflection 9. Reflection So far, what is your documentation telling you about your research question and any insights you have gained as a teacher? What do you see the students learning? How is student learning connecting to your stated curriculum connections? Do you have enough resources and classroom support so far in the project? Any notable successes or challenges so far? Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

13. Part C: End of Project Reflections 10.Tell Your Story Tell the story of your project as it unfolded. Include any significant events or “peak experiences” that occurred. Was there a turning point where you began to see the true impact of the project? Was there a project-end celebration of any kind? If so, tell us about it and the response to the project. Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

14. Part C: End of Project Reflections 11. Photograph Selection Choose four photographs that best represent the impact of the project on student learning. Create captions for the four photographs. (You can create new slides for the photos if you wish to include them here.) Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

15. Part C: End of Project Reflections 12. Final Reflections What does your documentary material tell you about the impact of your project on student learning? How did the artist’s presence in the project enrich teachers’ and students’ experience during the process? How did the project help teachers address education curriculum expectations that you identified? What was the project’s impact on teacher practice (refer to research question)? Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

16. Part C: End of Project Reflections 13. Final Photo Selection Choose one final photograph that best captures the essence of the project. Create a caption for photograph. (You can create new slides for the photos if you wish to include them here.) Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback

17. Part C: End of Project Reflections 1 Core is defined as relationships with deep impact (e.g., main class of 20 students) 2 Secondary is defined as relationships with auxiliary impact (e.g., 200 students who watched the performance at the end of the project) Questions Core 1 Secondary 2 How many artists were involved in your project? How many schools were included? How many students participated? How many of those students self-identify as Metis or First Nation? How many of those students are newcomers to Canada? How many teacher were involved? How many volunteers assisted? How many community organizations participated? How many businesses contributed in some way? Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback 14. Final Project Statistics

18. Part C: End of Project Reflections Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback 15. Financial Report USE THE EXCEL BUDGET TEMPLATE FROM YOUR ORIGINAL APPLICATION TO REPORT THE “ACTUALS”. YOU MAY INCLUDE THE SCHOOLS EXPENSE LEDGER BUT IT IS NOT A REPLACEMENT FOR A FINAL BUDGET. PLEASE EXPLAIN THE 25% SCHOOL/COMMUNITY CONTRIBUTION. Revenue: Include the grant received from the Saskatchewan Arts Board and any school or community contributions. In-kind donations should be included under revenue and expenses, mark with an *asterisk). Expenses: Include all expenses related to the project. In-kind donations should be included under expenses (in relation to those listed in your revenue reporting, mark with an *asterisk). Revenue and Expenses MUST balance and be the same amount. Any grant money not accounted for must be returned to the Arts Board or utilized for a further exploration of arts and culture in relation to your initial project (e.g., a community celebration, additional time with artist, additional materials for artistic production, etc.)

19. Part C: End of Project Reflections Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report Feedback 16. Feedback Was this template useful for documentation and reporting? If not, how could it be improved?