1. Search versus Classify Some thoughts about understanding and developmental concepts Paul Dodgson Vice-Chairman Records Management Society

2. The Issue New Products Maturing Products Impact upon Professional Records Management A Threat or an Opportunity? Who does what? Search or Classify Technology of business driving this forward

3. What do I mean? Search –Do you use search to find content on your network file plan? –Do you use any specialist tools such as –Smartlogic –Cintra –Concept Searching –Active Navigation –Autonomy IDOL –Others?

4. Search Search = Web site or Intranet Search ≠ Networks Is this changing? New Product suppliers, slow, very slow Will classification survive beyond these tools? What about controlled lists? - later

5. What do I mean Classify –Use of Classification Schemas –LGCS -Project Based File Plans -Subjective Classification -Structural Classification -Grouping like with like

6. Classification Why? To find things? To manage lifecycle? To manage RM requirements (ISO 15489)? Because it looks tidy?

7. What for Records Managers then? For example Cintra –Uses Esd Lists –Creates an index of content based on scores from lists, content relativity What about Retention? –Retention could be mapped to content based on content analysis/content mapping What about Security? –Again could be mapped to specific metadata re accessibility Theme based classification, content extraction

8. Impact Study MSc Dissertation to consider implications for records managers In scope – Information Collation –Interviews with key product suppliers –Interviews/Questionnaires with Key RM Practitioners –Questionnaires to RM Community Out of Scope – Technology Solution comparative value analysis

9. Impact Study Analysis of results Evaluation Delivery of Key Challenges

10. Agenda for Records Managers Some Expectations/Assumptions –Likely many not engaged re Search/Taxonomy based tools –Knowledge Gaps –Resource Limitations –Controlled Language Development –Controlled Language life cycle –Metadata – Use of

11. Challenges for the RM Community Engagement with Product Suppliers Education Knowledge Transfer A New Role?

12. Taxonomists in the room – Some questions for you What for Taxonomists? What about Thematic based analysis? Future of Controlled Lists Developments? Knowledge Management? Contact me paul.dodgson@unn.ac.uk