1. KSIS End of Year Training, 5/1/13 Kentucky Department of Education May 1, 2013

2. Have a question? Post it in the Lync chat window during the Question and Answer period at the end of each session and it will be answered.

3. KSIS End of Year Training, 5/1/13 Windy L. Newton Office of Next Generation Schools & Districts, Division of Student Success

4. KSIS End of Year Training, 5/1/13  Resolutions mapped to the state code of INSR: In-School Removal will now be included in the extract validations and will produce records on the extract. 4

5. KSIS End of Year Training, 5/1/13  Incidents involving law or board violations related to the following will now produce a record on the extract, regardless of resolution: ◦ Assault or Violence ◦ Guns or other weapons ◦ Controlled substances (including alcohol or tobacco) ◦ Bullying or Harassment A list of the select law and board violations can be found in the 2012-13 Safe Schools Data Standards on the KDE Safe Schools website.KDE Safe Schools website 5

6. KSIS End of Year Training, 5/1/13  The Safe Schools Extract is located via KY State Reporting Safe Schools  This report should be used by the district to verify district behavior data, this should be complete by June 28 th  Upon verification from all districts, KDE will export the data from the IC data warehouse on July 1 st 6

7. KSIS End of Year Training, 5/1/13 Extract Options: Date Range: should remain as default Sub-Reports: Allows user to section out the categories of reporting School and Grade Criteria: Ensure all grades and schools are included in the verification process 7

8. KSIS End of Year Training, 5/1/13  SS1: Assault or Violence  SS2: Possession of Guns or Other Deadly Weapons  SS3: Possession/Use or Distribution of Controlled Substance (includes alcohol or tobacco)  SS4: Bullying or Harassment  SS5: Resolutions of Suspension, Expulsion or Corporal Punishment not reported in SS1-SS4 Includes INSR, In-School Removals 8

9. KSIS End of Year Training, 5/1/13  Errors – Indicate problematic data that will NOT pull on the report  Warnings – Indicate problematic data that WILL pull on the report All errors and warnings should be resolved during the district verification process. 9

10. KSIS End of Year Training, 5/1/13  Error 1: Resolutions – Missing End Dates and/or Times This error will be appear anytime a student has a state resolution (SSP1, SSP2, SSP3, SSP5, INSR) without a resolution end date and or time. ◦ To resolve this error, open event resolution Enter end date and/or time and save record Note: Error numbering will be updated in E.1314 release Add End Date and/or Time 10

11. KSIS End of Year Training, 5/1/13  A validation will be added to the data entry screen that will not allow saving of a state resolution of INSR, SSP1 or SSP2 without an end date/time in the E.1318 (June) release.  The validation is currently already in place when selecting a state resolution of SSP3. 11

12. KSIS End of Year Training, 5/1/13  Error 2: State Resolutions without a Law or Board Violation This error will appear any time a student has a State Resolution (SSP1, SSP2, SSP3, SSP5) and no selection of a Law or Board violation. NOTE: INSR is excluded in 12-13 reporting from this error; however will be included in the 13-14 reporting To Resolve this error, open Event Details, select a law or board violation, save record Select appropriate law or board violation 12

13. KSIS End of Year Training, 5/1/13  Error 3: Events without a Participant This error will be appear anytime an event with a qualifying Law or Board violation does not have participant selected.  To resolve this issue, find behavior incident  Add participant, if applicable, otherwise the incident should be deleted. 13

14. KSIS End of Year Training, 5/1/13  Error 4: Student Behavior Incident Date is not within Enrollment This error will appear for any student offender with a qualifying behavior incident date outside the student’s enrollment dates.  To resolve this issue, verify incident date as compared to enrollment start/end dates. If this is a non-reported incident, such as, attendance letter for documentation purposes, the error can be disregarded. 14

15. KSIS End of Year Training, 5/1/13  Warning 1: Out of School Suspension/attendance dates and/or times inconsistent This warning will appear for students who received a state resolution of SSP3 and the start/end date/times of the behavior resolution are not consistent with the check-in/out date/time within the student’s attendance.  NOTE: the Suspension/Attendance Linkage report will assist. 15

16. KSIS End of Year Training, 5/1/13  Warning 2: Missing Demographic Data This warning will appear for students who are missing one or more of the following demographic fields:  State Student ID  First Name  Gender  This error should really never occur, if it does a ticket with IC Support should be open to resolve the demographic issue. 16

17. KSIS End of Year Training, 5/1/13  Warning 3: Student Behavior Resolution Date not within Enrollment This warning will appear for students who have a behavior resolution start/end date outside of the enrollment start/end dates.  KNOWN ISSUE: The logic of this error is trying to connect the resolution dates to a previous enrollment that corresponds to the behavior incident date.  For validation purposes, users should verify the dates of the resolution are within the dates of an enrollment record, if the dates correspond, disregard the error. 17

18. KSIS End of Year Training, 5/1/13  Warning 4: Overlapping State Resolution Start Date/Time and or End Date/Time This warning will appear anytime a student has two or more state resolutions (SSP1, SSP2, SSP3, SSP5, INSR) which overlap by any span of dates or times.  To resolve this issue, open the behavior records and adjust the dates/times so they do not overlap with another state resolution record.  NOTE: most of these incidents involve an INSR and an SSP3 record. The SSP3 cannot start before the INSR has ended. 18

19. KSIS End of Year Training, 5/1/13 SS1: Assault or Violence SS2: Guns or other Deadly Weapons  Law violations:  151  152  153  154  Law violations:  11, 20, 30, 90, 172, 174, 301, 302, 303, 304, 305, 306, 307, 308, 309, 310, 320 or 330 Sub-report law/board codes Descriptions of codes can be located in the 2012-13 Behavior Data Standards 19

20. KSIS End of Year Training, 5/1/13 Sub-report law/board codes SS3: Controlled Substance SS4: Bullying or Harassment  Law violations:  210, 230, 1801, 1802, 1811, 1812, 1821, 1822, 1831, 1832, 1841, 1842, 1851, 1852, 1861, 1862, 1871, 1872, 1881, 1891, 1892  Board violations:  9001, 9002, 9003  Law violations:  340  341  30  Board violations:  8001, 8002, 8003, 8004, 8005 Descriptions of codes can be located in the 2012-13 Behavior Data Standards 20

21. KSIS End of Year Training, 5/1/13 Sub-report law/board codes SS5: Resolution Codes  SSP1: Expelled, receiving services  SSP2: Expelled, not receiving services  SSP3: Out of school suspension  SSP5: Corporal Punishment  INSR: In-School Removal Descriptions of codes can be located in the 2012-13 Behavior Data Standards New to the report collection this year! 21

22. KSIS End of Year Training, 5/1/13  Begin cleaning up your errors/warnings NOW…  The report will be capturing significantly more data than previous years, so there will be more errors/warnings and the district/school numbers of incidents will increase  Once data exported in excel, separate by school and send to your building principals for verification 22

23. KSIS End of Year Training, 5/1/13  This data will be PUBLICALLY REPORTED ◦ School Report Cards via Open House – Note: the data labels on the school report card will be updated to reflect the data labels within IC’s behavior management tool.  Behavior Events will be counted regardless of resolution for the specified law/board violations  INSR resolutions will be included in the SRC for 12-13 23

24. KSIS End of Year Training, 5/1/13  April 10 th - E.1310 release into district production environments  May 1 st – District verification window opens  June 28 th - District verification window closes  June 28 th – Superintendent verification due to KDE  July 1 st - KDE will extract data from IC state data warehouse  July 15 th (tentative) – District and school level data will be available for viewing in the 12-13 School Report Card Data Collection tool  July 31 st - School Report Card verification of behavior data ends (note: two weeks after availability in SRC)  August 30 th – Data provided to KCSS and OEA as mandated by KRS 158.444 24

25. KSIS End of Year Training, 5/1/13 Windy L. Newton Office of Next Generation Schools & Districts, Division of Student Success

26. KSIS End of Year Training, 5/1/13  Off-site alternative programs must have a school number and utilize IC for data collection  On-site alternative programs are not required to have a school number  Off-site program is located in a separate location from an already existing school within your district  On-site alternative education program is located within an existing building with a school number, such as the classroom down the hall, or the mobile classroom or another building on the same campus as your high school Alternative programs work to address student learning needs that may include a digital learning environment, credit recovery or an innovative path to graduation

27. KSIS End of Year Training, 5/1/13  If a student is placed in an off-site alternative program for more than 10 consecutive days, the student must be withdrawn from their home school and re-enrolled into the alternative school and an ILPA must be completed.  If a student is placed in an on-site alternative placement for more than 10 consecutive days, the student must be enrolled into course sections with a special type of Alternative and an ILPA must be completed. 27

28. KSIS End of Year Training, 5/1/13  Course sections must be created for off-site and on-site locations with Special Type of Alternative Placement selected.  If a student is placed in an alternative program for 10 days or less, the student record can remain at the home school; however, the student must be marked in the Alternative Placement attendance group for the specified amount of time. 28

29. KSIS End of Year Training, 5/1/13  Alternative Program questions, contact Thomas.edgett@education.ky.gov Thomas.edgett@education.ky.gov  Infinite Campus Behavior questions, contact Windy.newton@education.ky.gov Windy.newton@education.ky.gov  Behavior Programmatic questions, contact Libby.taylor@education.ky.gov Libby.taylor@education.ky.gov  Refer to 2012-13 Data Standards on KDE’s Safe Schools web page: http://education.ky.gov/school/sdfs/Pages/Saf e-Schools-Data-Collection-and-Reporting.aspx 29

30. Have a question? Post it in the Lync chat window during the Question and Answer period at the end of each session and it will be answered.