1. KSIS End of Year Training, 5/1/13 Kentucky Department of Education May 1, 2013

2. Have a question? Post it in the Lync chat window and it will be answered during the Question and Answer period at the end of the session.

3. KSIS End of Year Training, 5/1/13 Karen Erwin, Education School Nurse Consultant Office of Administration and Support Division of District Support

4. KSIS End of Year Training, 5/1/13  Understand purpose of school health data entry and reports;  Understand how to correctly enter school health data; and  How to troubleshoot school health data reports. 4

5. KSIS End of Year Training, 5/1/13 To fulfill requirements of KRS 156.501 (1) (c )  KDE will “facilitate statewide and local data collection and reporting of school health services;”  Provide statewide information on health services being provided in Kentucky schools; and  Provide information for statewide and national stakeholders, when requested. 5

6. KSIS End of Year Training, 5/1/13 Schools need to be aware of students with a chronic health condition to better service the student and reduce barriers to learning Assist in planning programs for school health coordinators and school nurses 6

7. KSIS End of Year Training, 5/1/13  School Preventative Health Exams: Initial entry and 6th grade  Vision Exam for Initial Entry  Dental Exam or Dental Screening  Immunization Certificate  Health Conditions  Health Alerts  Vision and Hearing Screenings  (No Scoliosis Screenings) 7

8. KSIS End of Year Training, 5/1/13 Optional- Cumulative Health Record Documentation including Medication Administration and Health Room Visits Documentation (702 KAR 1:160, July 1, 2012) 8

9. KSIS End of Year Training, 5/1/13 Preventative Health Exams 1. Initial Entry-may accept Head Start or Preschool Exam, 2. 6 th Grade- may be no earlier than 1year prior to entering 6 th grade 3. Preventative Health Exams must be turned in by October 15 of current school year. Students repeating Kindergarten or 6 th grade are exempt. 9

10. KSIS End of Year Training, 5/1/13  Must be completed no later than January 1 of the first year a 3,4,5 or 6 year old enrolls in a Kentucky public schools  (Child may have vision exam as early as when enrolled in Preschool, as long as they are at least 3 years of age.) 10

11. KSIS End of Year Training, 5/1/13  Must have proof of exam or screening no later than January 1 of the year the student is age 5 or 6 and enrolled for the first time in a Kentucky public school.  Child may be 4 years of age when exam is performed as long as the child turns 5 years of age by December 31 of the same year  Preschool dental screenings will not count unless performed after January 1 of year child enrolls in kindergarten 11

12. KSIS End of Year Training, 5/1/13  July 1, 2011 KDPH updated immunization requirements for Kindergarten and 6th grade  KDE no longer requires individual shot data to be entered but school districts may choose to still enter this data  KDE EOY Data will only look for 1. Certificate Expiration Date 2. Certificate Type (Provisional, Standard, Medical or Religious) 12

13. KSIS End of Year Training, 5/1/13  KDE does not require KSIS data entry for Sports Physicals.  Rules for sports physicals are set by KHSAA. 13

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15. KSIS End of Year Training, 5/1/13  The Health Conditions & Alerts, Student Immunization and Screening information will be extracted by KDE (no district submission required).  Data should be cleaned up and ready for extraction by June 1 st. 15

16. KSIS End of Year Training, 5/1/13  Students with a chronic disease may also experience chronic absences.  Schools need to be aware of all students with a chronic health condition to better service the student and reduce any barrier to learning.  All students with a documented chronic disease should be entered into the health condition section with the appropriate health condition code. 16

17. KSIS End of Year Training, 5/1/13  Follow instructions in the End of Year Kentucky Health Data Document, 2012- 2013  Pay close attention to screen shots –this will avoid data error in reports 17

18. KSIS End of Year Training, 5/1/13 Any chronic health condition that does not require a daily scheduled action, but potentially could require an emergency action/medication (if the emergency occurred) should also be entered on the Health Condition tab and the display flag box checked Examples: Student known to have rapid heart rate but no daily meds @ school: Enter appropriate health condition and in user warning box “no meds taken at school, call parent” OR “history of asthma, no inhaler at school” Communicating information to teachers: You may continue to use the General Campus Medical flag for non-health services information to notify teachers, such as “wears glasses.” Information placed in General Campus Medical flag will NOT be included in the Health Condition Summary report. 18

19. KSIS End of Year Training, 5/1/13  Medical Flags on the Student Information Tab are not the same as the on the Health Tab  To “erase” the Medical Flag from the Student Information Tab so that it will no longer be seen, add an end date on the Flags tab.  Medical Flag will disappear from student’s profile.  DO NOT END DATE HEALTH CONDITIONS FLAGS. 19

20. KSIS End of Year Training, 5/1/13 20

21. KSIS End of Year Training, 5/1/13 21

22. KSIS End of Year Training, 5/1/13 System Administration System Administration>Preferences>System Preferences Set both Flag Health Conditions and Default Health Conditions to “yes. ” 22

23. KSIS End of Year Training, 5/1/13 Path: System Administration > Health > Condition List Select Health Condition to be Flagged 23

24. KSIS End of Year Training, 5/1/13 24

25. KSIS End of Year Training, 5/1/13 https://community.infinitecampus.com/kb/display/DOC/Conditions 25

26. KSIS End of Year Training, 5/1/13 KSIS Health Data EOY Documentation: http://education.ky.gov/districts/SHS/Docume nts/KSIS%20Health%20Data%20Entry%20School %20Year%202012-2013%20Final%20419.pdf Lori Davis: Lori.Davis@education.ky.govLori.Davis@education.ky.gov Karen Erwin: Karen.Erwin@education.ky.govKaren.Erwin@education.ky.gov Phone: 502-564-5279 26

27. KSIS End of Year Training, 5/1/13 27

28. Have a question? Post it in the Lync chat window and it will be answered during the Question and Answer period at the end of the session.