1. Asha Information Management Session Datastore, DB, Aliases Manoj Plakal Shailen Mistry webmaster@ashanet.org Saturday, July 3, 20041 10:00am – 10:30am Asha East Coast Conference

2. What do you want to get out of this session?

3. Tools to Manage Information Website Yahoogroups Datastore Better than yahoogroups files Aliases nycnj@ashanet.org Asha Database Projects Contacts Mailing Lists Chapter Project Map Funds disbursement Volunteers Donations Recurring donations Proposals

4. www.ashanet.org/datastore What is it? Central file repository with web interface Structured for Asha activities More convenient than Yahoogroups Files Logins for chapters and focus groups (Guest user: Login = guest, Password = guest) Contact datastore@ashanet.org for logins datastore@ashanet.org

6. Datastore’s Top level Structure

7. Create files/folders Upload files/folders Search Copy/Move/Rename Delete/Edit Download Who am I Where am I

8. Right-click and Copy link to get a direct link to this file. This link does not require Datastore login.

9. Current usage Heavy users: films, publicity, coordination Large files (movies), important files (financials) 25 chapter logins with ~10 active users NYCNJ, SiliconValley, Berkeley, Stanford, Central NJ, MIT, Zurich, Kolkata, Colorado Need more of Asha’s data in one place Give it a try today! Ask datastore@ashanet.org for a chapter login datastore@ashanet.org

10. Asha Intranet: currently in development Comparison: Datastore = bunch of files of any type Ashapedia = bunch of editable text documents Store all internal docs in Ashapedia Writeups, ideas, notes, howtos, forms, documentation, reports, contact lists, etc etc. Centralized and editable by any volunteer Ashapedia: An Asha Intranet

11. Asha Database https://www.ashanet.org/projects-new/admin/ Web based, no html experience required! All chapters should use it All project coordinators need to keep their project information up to date 35 projects with no description, 50 with no contact information

12. Action Items 1)Make an easier link for the admin interface Done – www.ashanet.org/dbwww.ashanet.org/db 2)How do I use this information at my chapter? - next slide 3)Marathon web pages – next, next slide 4) Volunteer information 5) Donor information - checks

13. Use the DB for your Chapter Chapter specific Projects page Mailing lists page Contacts page Projects map with dots of your chapter’s projects Volunteer information Donor information Examples at NYC/NJ

14. Marathon Page From the instructions pages, look at Online Donations/Purchases https://www.ashanet.org/projects-new/admin/donate-instructions.php Read the instructions on Donations to and Event with Channels https://www.ashanet.org/projects-new/admin/donate-channel-instructions.php Example of DC Marathon 2004

15. Volunteer Information www.ashanet.org/db/  People https://www.ashanet.org/projects-new/admin/people-instructions.php Volunteer information https://www.ashanet.org/projects-new/admin/volunteer.php Workshop #

16. Donor Information Capture donor information What about checks? Making it secure Is secure No access to credit card info Chapter based login Workshop #2

17. THANK YOU!