1. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 EMA2 & Tempus Info Day Ljubljana, 07.12.2012

2. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 OVERVIEW Erasmus Mundus Programme JoinEU-SEE – Western Balkan Lot  „Evolution“, partners, aims  Methodology  JoinEU-SEE management structure & tools  Recommendations

3. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 The Erasmus Mundus Programme 1 programme – 3 actions – Action 1: Joint programmes Erasmus Mundus Master Programmes (EMMP) Erasmus Mundus Joint Doctorates (EMJD) – Action 2: Partnerships Former External Cooperation Windows Mobility at all levels – Action 3: Promotion projects To increase the attractiveness of Europe as an educational destination

4. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 WHY ERASMUS MUNDUS ACTION 2? Advancing internationalization of higher education Building up new cooperation links with European and third-country partners Consolidating and expanding existing cooperation Opening up new regions for cooperation Putting your institution „on the map“ for academic community in third- country regions Spin-off projects/activities Transfer of know-how and expertise

5. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 JoinEU-SEE Western Balkan Lot Go abroad, break new ground! www.joineusee.eu

6. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 JoinEU-SEE – the „evolution“ JoinEU-SEE I - IV 2009 – project proposal approved for funding under EMECW 2010 2011 Subsequent project proposals approved for funding under EMA2 2012 Changes in consortium composition Learning process Scholarships granted JoinEU-SEE I371 JoinEU-SEE II290 JoinEU-SEE III313 JoinEU-SEE IVPlanned: at least 267

7. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 JoinEU-SEE IV Partners Lot 6: Albania, Bosnia & Herzegovina, FYROM, Kosovo, Montenegro, Serbia Western Balkan partners Albania, Tirana Bosnia & Herzegovina Banja Luka Mostar Sarajevo Tuzla Serbia Belgrade Novi Sad Montenegro, Podgorica FYR of Macedonia, Skopje Kosovo, Prishtina EU partners Austria, Graz Belgium, Antwerp Czech Republic, Brno Denmark, Aarhus France, Montpellier Germany, Berlin Italy, Bologna Slovenia, Maribor Spain, Granada United Kingdom, Cardiff South-Eastern Europe – strategic focus in teaching and research at the University of Graz  experience in working with partners from the region

8. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 AIMS of JoinEU-SEE Facilitating the mutual enrichment of societies Promoting the academic mobility of excellent students, academics and researchers Enhancing the international co-operation capacity of partner universities by sharing good practice and knowledge in the organization of mobility programmes Outcomes  active institution-based academic mobility network  pool of well-trained students and staff  improved education and training opportunities for individuals from vulnerable and disadvantaged groups  increased cooperation with partners  increased teaching and research capacity of the partner universities  synergies with partner projects

9. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 METHODOLOGY EMA2 objectives Project expected outcomes Project management Transparency Clear structures Traceability of decisions Joint decision- making processes Equal distribution of tasks

10. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 JoinEU-SEE Management structure Coordinator Co-Coordinator Steering/Selection Committee Local management teams Quality assurance team University of Graz University of Sarajevo all partners 3 EU & 3 WB partners Coordinator & co-coordinator Web platform/ intranet Meetings

11. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Steering Committee Selection Committee Project Management Structure Coordination Team Joint- Coordinator Local Management Teams Quality Assurance

12. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 JoinEU-SEE Management structure Structure representing a multilateral network of universites implementing mobility flows that operates on two levels: global structural level  Coordination Team in Graz  Joint-coordinator in Sarajevo  Quality Assurance team  Steering and Selection Committee local operative level  Local Management Teams at the partner universities

13. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Project management structure GLOBAL STRUCTURAL LEVEL  established at the University of Graz  Responsible for the implementation and coordination of the project  Channels communication between the partnership and the Education, Audiovisual and Culture Executive Agency (EACEA)  established at the University of Sarajevo  Supports activities for the other partners and associates in the region  Assists the Coordination Team in the implementation of the project Coordination Team (CT) Joint-coordinator (JC)

14. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Project management structure GLOBAL STRUCTURAL LEVEL  Composition  Chair: Joint-Coordinator  Vice-Chair: Coordination Team  + 6 members: 3 EU + 3 WB partners  Responsibilities  Definition and implementation of the quality assurance policy of the project  Follow-up and evaluation of  Academic performance of the grantees  Implementation and development of the project Quality Assurance Team

15. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Project management structure GLOBAL STRUCTURAL LEVEL  Includes ALL partner universities  Decision making > Majority principle  Chair: Coordination Team  Vice-Chair: Joint-Coordinator  Face-to-face meetings  Establishes common rules and standards  Defines the policy of the partnership as a whole  Terms and conditions of the call for proposals  Definition of selection procedure  Ultimate allocation of the scholarships Steering and Selection Committee

16. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Project management structure LOCAL OPERATIVE LEVEL  Local Management Teams: established at every partner university –Work according to internal regulations and needs –Include academic and administrative staff –Responsible for local visibility and dissemination –Responsible for the implementation of the mobility flows Application & selection phase Academic offer Ranking of applications Allocation of scholarships Organization of the mobility phase Assistance with visa application Assistance with setting up learning agreement Scholarship management „Ex-post“ phase Recognition of study outcomes

17. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 MANAGEMENT TOOLS Detailed Memorandum of Understanding  roles & responsibilities  promotion strategy  communication strategy  standards and criteria for application and selection  QA mechanisms  student services  financial management Student/Scholar agreement Online application tool & selection platform Steering Committee meetings Web platform/intranet

18. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 PROMOTION STRATEGY Homepage

19. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 PROMOTION STRATEGY Printed promotion material Posters Flyers Folders Promotion and awareness raising events in third-country region

20. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Online Application for a scholarship Online application manual/tutorial  download from the homepage

21. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 Selection procedure 1 Eligibility Check 2 Quality assessment 3 Allocation of scholarships according to a set of clearly defined criteria 4 Selection meeting 5 Announcement of selection results

22. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 RECOGNITION – a central issue Awareness raising & transfer of know-how  RECOGNITION TOOLS Conference, Ljubljana 2010 – Recognition of Study Periods Abroad  co-organized by Uni Graz Recognition workshops

23. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 ESSENTIALS Know your partners and the region/countries covered by the lot Draw up a comprehensive partnership agreement/ Memorandum of Understanding detailing the different parties‘ rights and obligations as well as management procedures Facilitate communication and implementation of activities through online tools (e.g. database, intranet, online application) Find a balance between coordinating/monitoring and partner autonomy Ensure transparency of and involvement of all partners in decision making processes

24. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012 QUESTIONS, COMMENTS?

25. JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012