1. 2015 Build Directors Workshop November 30, 2015 Pierre Barbarie Director-Campus Public Safety

2. Agenda Organizational Changes Key Management Security Device Management Emergency Evacuation Teams

3. Organizational Changes Prior to June 1, 2015 University Safety -Security Services -Fire Prevention & Emergency Measures -Environmental Health & Safety (EHS) -Hazardous Waste Management -Parking & Transportation Services As of June 1, 2015 Campus Public Safety (Director-Pierre Barbarie) -Security Services -Fire Prevention -Emergency Management & Preparedness -Parking & Transportation Services Environmental Health & Safety (Director- Wayne Wood) -Hazardous Waste Management

5. Key Management Medeco key system (a high security lock system requiring proper records & proper controls to maintain its integrity) Security Services supports the McGill locksmiths with the administration of the system Management of the system is an administrative burden as we have no functional key management software presently in place (we presently use multiple databases & a paper- centred process) Looking forward to the key management module on FAMIS to be implemented in order to be quicker & more efficient by having a centralized location of storage of information which will also allow easier maintenance of key records and for the Medeco key system to become paperless. This software will permit Security Services, the Locksmiths unit, Building Directors & department key administrators to have an ease of access to tools & information required.

6. Security Device Management Advise Security Services every time there is a change in room function, new occupants, or alterations to the room because security devices may no longer be compatible with changes. Existing security devices that will no longer be used by new occupants need to be removed as part of the move (panic buttons, intrusion systems, cameras, etc.). Understand your liability with security devices, especially cameras and their repair and replacement costs. Consult the grid in the Service Level Commitment for Security Devices document online. http://www.mcgill.ca/security/files/security/service_level_commitment

7. Emergency Evacuation Teams How can the Building Directors help & lead…

8. The Building Director’s Roles… Promote the importance & need for the creation of the evacuation team Maintain an updated list of team members Liaise with the Fire Prevention unit for training and any other issues or questions regarding Evacuation Teams

9. Stéphanie H. Leclerc Project Manager, Sustainable Procurement Managing used and end-of-life Pallets… and IT Equipment

10. What’s up with pallets left on loading docks? Procurement Services, in collaboration with FMAS has set-up a regular pick-up scheme. This service is being provided by an external firm. Pallets are being picked-up every other Thursday morning at the following sites: Pallets are also being picked-up, every four Thursdays at the two Music buildings McIntyreRutherford Stewart BioWong Otto MassMNI McConnellLyman Duff MacDonald Harrington and Burnside Hall Financial Services

11. What’s up with pallets left on loading docks?... The contract covers the picking-up and sound recycling of the following materials : All pallets or pallet fragments, regardless of their shape, colour or material content (plastic/wood/particle/metal). Wooden components (crate pieces) as long as they are of a manageable size (can be picked-up and carried safely by one man).

12. What’s up with pallets left on loading docks?... Collection stats since the beginning of the program: 20 pick-up runs 728 pallets have been picked-up 420 pallets were good to be reused 105 were damaged but could be repaired 165 were non-standard sized pallets 38 were pressed-wood pallets About 80 other random pieces of wood were also collected

13. Managing used and end-of-life IT Equipment

14. McGill’s new IT Asset Management Regulation Developed in collaboration between Procurement Services, IT Services and FMAS Aligns the lifecycle management of our IT assets with: - McGill’s Procurement Policy - McGill’s Sustainability Policy - University’s Policy on the Responsible Use of IT Resources The Regulation also directs the University towards the sound management, the longevity and optimization of its IT assets, in compliance with Québec Government legal requirements. Current scope: Equipment purchased in whole or in part with University funds.

15. Responsibilities for Building Directors under the new Regulation

16. Managing used and end-of-life IT Equipment IT Assets are currently being inventoried (especially desktops, laptops and display devices). We are currently identifying Technical Stewards and Asset Stewards for each department and/or unit. We’ll make the list of names available as soon as it is completed. Only Technical Stewards or Asset Stewards should request HWM to pick-up obsolete IT equipment (because they manage the inventory and proper data-wiping). No McGill IT equipment should be given away and/or recycled through other channels.

17. Thank you!... Questions? stephanie.leclerc@mcgill.ca http://www.mcgill.ca/procurement/regulation/policies/ it-asset-management-regulation

18. 18 Master Plan Presentation November 30th, 2015 2015-11-30 Campus & Space Planning

19. 19 McGill needs to address its priority space issues in a coherent way. McGill needs to build and communicate a shared vision of its development with all its community, and needs to explain how it plans to achieve this vision. Why does McGill need a Master Plan? 2015-11-30 Campus & Space Planning

20. 20 MEESR requires it for any capital funding discussions. MEESR requires it to consider funding for major capital projects. Why does MEESR want a McGill Master Plan? 2015-11-30 Campus & Space Planning

21. Master Plan Principles developed 2008 Summary 21 1.0Dynamic Intellectual Community 2.0Strategic Growth 3.0Campus Identities 4.0Research, Teaching and Learning 5.0Service areas priorities 6.0Historic buildings and landscapes 7.0Facilities and infrastructure 8.0Campus accessibility 9.0Landscape design https://www.mcgill.ca/campusplanning/files/campusplanning/2008_master_plan_principles_report_-_final.pdf 2015-11-30 Campus & Space Planning

22. 22 Current Assumptions Wilson Hall will be renovated and expanded. The feasibility study on the RVH site will start in early 2016. The School of Nursing will be relocated. The Powell site may be studied for a major new academic building. 2015-11-30 Campus & Space Planning

23. early 2016 Principal’s Task Force on the Academic Vision and Mission of the RVH Site develops a vision for the RVH property early 2016 Project managers and design team selected for the RVH feasibility study during 2016 Master Plan group refines space program for the RVH during 2016 the Master Plan group synchronizes the overall Campus Master Plan with the RVH vision Summer/Fall 2017 the RVH feasibility study completed Summer/Fall 2017 the McGill community review the overall Campus Master Plan 23 Anticipated schedule 2015-11-30 Campus & Space Planning

24. 24 Discussion 2015-11-30 Campus & Space Planning