1. Application procedure From theory to practice Dieter H. Henzler, Steinbeis-Transfercenter Cultural Resources Management, Berlin

2. 1 2 6 7 10 11 12 3 4 5 8 9 Implementation Application procedure

3. Idea of operation Important principles for the development of an operation idea:  Understand the relevant interregional co-operation strategy and priorities outlined in the - INTERREG Guidelines - Community Initiative Programme INTERREG IIIC - Programme Complement  Strengthen your operation idea (e.g. subjects, activities) to better contribute to the planned measures of interregional co-operation  Involve partners as early as possible

4. Lead Partner (LP) Decide who will take the lead in preparing and implementing the operation. This will be the Lead Partner of the operation, who shall: be responsible for management, implementation and coordination of activities among the involved partners submit the Application Form sign the Subsidy Contract with the Managing Authority undertake full financial and legal responsibility for the entire operation request payments on basis of the Subsidy Contract

5. Partner search  Observe the specific eligibility criteria (e.g. minimum number of partners, required experience, regional partnership)  Make use of partner search facilities on the web - www.interreg3c.net - and partner search forums  Start partner search as early as possible  Remember that the priority in the Programme will be given to projects involving partners from other Zones

6. Partners from third countries  Participation of third countries funded by Phare, Tacis, MEDA, CARDS and EDF is encouraged in the Programme  ERDF funding for third country partners is possible in certain cases  Other sources of financing might be relevant EU Programmes and national funds  There is no definition of regions with respect to third countries. Partners should be equal in size and competence.

7. Design of operation pre-application stage  Strongly involve your partners in the design of the operation  Strengthen the partnership and acquire support from the regional partnership (RFOs)  Clarify the roles of Lead Partner and partners with all the requirements, responsibilities and obligations early on (e.g. funding sources, reporting, auditing, project commitments etc.)  Draw up necessary contracts and agreements with partners

8. information about INTERREG IIIC in detail Information i www.interreg3c.net

9.  INTERREG Guidelines and Programme documents  Operation idea and partner search database  Application pack  Information related to the implementation of operations  News  Contact information  General and Zone specific information

10. Application Pack (on-line) Programme Document (CIP) Programme Complement Programme Manual Application Form Glossary Relevant EU documents for download

11. Programme Complement one for each Zone but only slight differences Description of Measures Indicators for Monitoring and Evaluation -Output indicators -Result and impact indicators Eligibility and Selection Criteria Final beneficiaries Financing plan -Rate of assistance -Preparatory costs

12. Programme Manual one for all Zones Information on the Programme Information on activities supported Design of operations (e.g. Partnership, Third country participation, funding etc.) Application Procedure Assessment and Decision Making Management of Operation (e.g.administrative, financial, Subsidy contract etc.) Monitoring, reporting and control Closure of operation

13. Application Form ONE for all Zones ONE for all three Types of Operations In ENGLISH for East Zone

14. Application and Open Call  The first call for proposals starts on June 2003 and will last 3 months until August 2003 Simultaneous for all four Zones Application Pack will be available on the Programme’s website: www.interreg3c.net

15. Application and Open Call  Make use of the information available on the Programme‘s website and contact the Joint Technical Secretariat for advice.  Send the application by mail and E-mail to the JTS of the Zone where the Lead Partner is located

16. Eligibility assessment  The eligibility check is the first step of a two-step process  The Joint Technical Secretariat shall check if the application meets the technical and programme policy requirements

17. Eligibility Criteria Technical eligibility criteria Application Form submitted in due time Application Form properly filled in Applicant, partners and costs eligible Accordance to EU and national legislation and policies Programme-related eligibility criteria per Topic for Co-operation per Type of Operation → partnership, contents, other requirements

18. Quality assessment  The quality assessment is the second step of the two-step process  The quality of the application will be evaluated by the Joint Technical Secretariat, representatives of national government bodies or a group of independently selected experts  The result will be three ranking lists (one per each Type of Operation) submitted to the Steering Committee

19. Quality Criteria Selection criteria Coherence / consistency of proposal Quality of approach and management Quality of partnership Quality of results Sustainability and durability of project results

20. Steering Committee  The decision on funding will be made by the Steering Committee of the Zone where the Lead Partner is located  The Steering Committee may also set certain conditions to the operations (e.g. adjustment of financial plan or activity etc.). These conditions will have to be fulfilled prior funding is granted.

21. Contracting  The Lead Partner of an approved operation will conclude a Subsidy Contract with the Managing Authority.  According to the Lead Partner principle, the Managing Authority draws up the subsidy contract only with the Lead Partner, who bears full financial and administrative responsibility of implementing the operation, including for all partners.

22. Lead Partner Seminar  Lead Partner seminars will give advice how to best handle the responsibilites of Lead Partners towards the Managing Authority and the Joint Technical Secretariat.  Topics may include e.g. requirements for administrative and financial management systems, reporting, auditing and control, communication etc.

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24. Implementation Administrative management Financial management Independent auditor‘s verifications Reporting and monitoring More information on implementation procedures will be provided in the Application Pack www.interreg3c.net

25. Thank you for your attention !