1. 1 * * * Updated for NTS software version 4.1.30, 2011-07-01 * * *

2. 2 Part 4 NTS Registration Process

3. 3 Note: Hot keys available for quick device selection: ALT+1 = Bar Code Pistol style scanner ALT+2 = Passport Reader Note: Tap curser anywhere on Registration Screen to activate Hot Key function.

4. 4 Enter Evacuee Personal Data 1.Select type of media to pull personal data 2.Scan ID Card or Passport with appropriate device 3.Scan bar coded bracelet and secure around wrist 4.Select evacuee’s Joint Pub Categories (Major & Minor) 5.Select evacuee’s nationality if not posted 6.Ensure evacuee’s name is shown…if not enter

5. 5 NTS Registration Process Enter Evacuee Personal Data (continued) 7.Enter Gender and Birth Date 8.Weight is optional but is used to provide total pax weight for aircraft manifests. 9.Identify and include special needs requirements for the evacuee. 10.Input additional info per event SOP’s that are not explicitly categorized (age, Passport exp. date, etc.) in the field right of the “Special Needs” field.

6. 6 NTS Registration Process Select New from the Evacuees Menu, and this screen shown will appear. Ready to scan barcode…

7. 7 NTS Registration Process Data can be entered using a Passport Reader, by scanning government issued CAC and Dependent ID Cards, US driver’s licenses if your suite contains a driver’s license reader, and manual input. Select the appropriate document identifier

8. 8 NTS Registration Process Scan passport

9. 9 NTS Registration Process Scan Bracelet

10. 10 NTS Registration Process Note: All Items in Red are mandatory data fields

11. 11 NTS Registration Process Select to expand Ensure Name, Birth Date are entered Assign Sponsor Relationship to evacuee( Spouse, Parent, Child, etc.) If Sponsor is US Military, select the Branch, the Sponsor’s Duty Status, if known, provide the Sponsor’s UIC Note: Sponsor can be used for multiple family members. After first time Sponsor data is saved, he/she may be selected from the “Previous Sponsor” list. (The most recent five are listed).

12. 12 NTS Registration Process Select to expand Note: Contact can be used for multiple family members. Enter Contact’s Last/First Names Enter Contact’s City preferably the Evacuee’s Final Destination City and State Country defaulted to United States if US State selected Select the Type of Contact the person is Click Add Contact. Multiple contacts may be inputted.

13. 13 NTS Registration Process Select to expand Enter Pet’s name Scan Bar Coded Bracelet and give to owner to place on pet or cage Enter Microchip number if available Select Pet Type Click Add and pet’s name will appear in Registered Pets box. Repeat as required for each pet

14. 14 NTS Registration Process Click Register to save Record. Confirmation Screen will display. Register next evacuee or Mod current Record

15. 15 Search, Edit, or Remove Click Search/Edit/Remove and screen below displays. or Enter Evacuee’s Last Name Enter Bracelet Number Select Select and

16. 16 Search, Edit, or Remove Select View, Edit, or Remove for the evacuee.

17. 17 Search, Edit, or Remove Select Edit from Search Results and screen to right displays below. Input edits. Select Submit. Confirmation Screen appears below.

18. 18 Search, Edit, or Remove From the Search Results, Select Remove and screen shown below will display. Select Removal Reason Select OK. Record removed and no longer visible on screen

19. 19 Part 5 NTS Manifest Process

20. 20 Create New Departure Manifest 2.Select type Vehicle/Conveyance pax will travel 3.Enter Conveyance Identifier (Flt #, Convoy #, or other unique identifier 4.Select Destination from drop down menu. Note: Only locations submitted when creating Evacuation during setup process 5.Departure Date/Departure Time self-generating 6.Select Add/Remove Evacuees. Screen on next slide appears 1.Select New from Manifest menu and screen below will display

21. 21 Create New Departure Manifest Barcode bracelets are used to track Personnel and Pets. Manifests built by uploading bracelet numbers. Primary upload method is by Remote Scanner. Secondary method is by manual entry.

22. 22 Create New Departure Manifest 1.Select Import from Handheld Scanner 2.Turn on Scanner. Primary Method

23. 23 Create New Departure Manifest Note: Screen is “touch” screen for selection. Note: After Selecting a new screen will pop up. 3.Select Enter Bracelets

24. 24 Create New Departure Manifest 4.Hold scanner about 6 inches from barcode. yellow 5.Press yellow button. 6.Ensure red laser spans across entire barcode. 7.Scanner will beep when barcode read. Note: If problems scanning…reset battery on handheld. 6” This screen will show a running total of scanned bracelets

25. 25 Create New Departure Manifest 8.Press Exit to Send after last bracelet scanned. 9.The Send Data screen will appear. Click Send Data. 10.Message will display: “Return scanner to the cradle.” Click OK. Place Scanner in Cradle and click OK, again. 11.The bracelet number will appear in the left hand column of the screen.

26. 26 Create New Departure Manifest 11.The bracelet number will appear in the left hand column of the screen. 12.Click Done. 13.Manifest report will display 14.Print the manifest 15.Send data to the Central Server

27. 27 Create New Departure Manifest 16.Clear data on Remote Scanner by Selecting Erase Data. This will remove all data and re-set Remote Scanner.

28. 28 Create a New Departure Manifest Send data to Central Server 1.Click Transfer Data from left side main page. New Pop-up

29. 29 Create a New Departure Manifest Send data to Central Server 2.Select Partial or Full in Data Transfer Type field. New Pop-up 3.Click Send/Receive button. Note: Ensure system connected to Internet via Ethernet or BGAN Satellite receiver before clicking this button. Note: If Local Server connected via modem (telephone line), select Initialize Dial-up Connection before proceeding.

30. 30 Create a New Departure Manifest Send data to Central Server 4.Once you click the Send/Receive button, the Transfer Data progress bar displays

31. 31 Create a New Departure Manifest Send data to Central Server 5.After transfer complete, users see Data Transfer Summary Report (pdf). 6.Click Done at page bottom of page to complete process. Note: You can print the report or save the file as an Excel/CSV document

32. 32 Create New Departure Manifest Secondary Method: Manually build 1.Select Scan/Enter a Bracelet ID 2.Type in Bracelet Number 3.Select ADD 4.Repeat for each Bracelet 5.Click Done when finished, and print the manifest 6.Send data to Central Server

33. 33 Modify Departure Manifest or Add/Remove Passengers/Pets 1.In the Manifest menu… Select Departures. 2.All current Departure Manifests will display. 3.Select Edit to modify.

34. 34 Modify Departure Manifest or Add/Remove Passengers/Pets 4.Make changes to Conveyance specifics 5.Select Add/Remove Evacuees to add or remove a Person or Pet from manifest. A new screen (See next slide) will display.

35. 35 Modify Departure Manifest or Add/Remove Passengers/Pets 6.To Remove a Person/Pet, select the Person/Pet from list in left column. 7.Select Remove 8.Select Done to complete. 9.Print revised manifest. 5.To Add Person/Pet, enter Barcode Bracelet Number then select Add.

36. 36 Process Arriving NTS Manifest After Central Server receives outbound manifest, it prepares Arrival manifest for inbound location. Inbound administrator/user executes Data Transfer with Central Server to download all inbound manifests. 1.To select Inbound Manifest, execute Data Transfer with Central Server 2.In the Manifests menu, select Arrivals. 3.The screen above will display

37. 37 Process Arriving NTS Manifest Using Remote Scanner to Process Inbound Manifest 4.Select Process on manifest info line. 5.Screen shown below displays. 6.All bracelet numbers for the manifest will be listed on left.

38. 38 Process Arriving NTS Manifest 7.Select Import from Handheld Scanner 8.Turn on Scanner. Note: After Selecting a new screen will pop up. 9.Select Arriving 10.Select Enter Bracelets

39. 39 Process Arriving NTS Manifest 11.Hold scanner about 6 inches from barcode. yellow 12.Press yellow button. 13.Ensure red laser spans across entire barcode. 14.Scanner will beep when barcode read. 6” This screen will show a running total of scanned bracelets

40. 40 Process Arriving NTS Manifest 15.Press Exit to Send after last bracelet scanned. 16.The Send Data screen will appear. Click Send Data. 17.Message will display: “Return scanner to the cradle.” Click OK.

41. 41 Process Arriving NTS Manifest 18.Place Scanner in Cradle and select OK, again. Bracelet number(s) move to right hand column of Process Arrival Manifest screen. 19.Select Done. A Congratulations message or A Congratulations message or a message providing details on missing personnel/pets will display if one (or more) bracelets assigned to the manifest were not Scanned.

42. 42 20.Send data to the Central Server 21.Clear data on Remote Scanner by Selecting Erase Data. This will remove all data and re-set Remote Scanner. Process Arriving NTS Manifest

43. 43 Process Arriving NTS Manifest 1.Select Process on manifest info line. 2.Select Scan/Enter a Bracelet ID 3.Highlight bracelet numbers in left column and move to right column by selecting right arrow. 4.Select Done. A Congratulations message or a message providing details on missing personnel/pets will display if one (or more) bracelets assigned to the manifest were not Scanned. Manually Process Inbound Manifest

44. 44 Burn a Manifest File to CD 1.This screen will display after each manifest is created and saved. Select Export Manifest tab to save manifest to a designated drive.

45. 45 manifest_2010-7-14_12.04.xml Burn a Manifest File to CD 2.User may save default manifest name, or create new name for file. Ensure file extension.xml remains in place when creating new file name. 3.Select

46. 46 Burn a Manifest File to CD 4.Upon saving export file, Departure Manifests screen displays. Select Burn Exported Manifests to CD. 5.Select to burn CD 6.CD self ejects after files copied. New Pop-up