1. 1 Port Cost Management

2. Port Cost Module - Key Benefits 2 Efficiency gains and improvements in data fidelity: – Direct single-source data entry via e-commerce – Reduced number of interfaces Business-wide data visibility: – Integrated data set across MXP modules – Collaboration between office, ships and agents Other benefits include: – Forensic report generation and trend analysis functionality – Significant time savings at month end / end of financial period – Scope to drive internal process alignment

3. 3 Port Cost Module - Overview System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

4. 4 Port Cost Module - Overview

5. 5 System Configuration / Maintenance System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

6. 6 Contact Maintenance – Primary / Sub Associations CROSS MODULE FUNCTIONALITY

7. 7 Contact Maintenance – Interface Details CROSS MODULE FUNCTIONALITY

8. 8 Cities & Ports – Interface Details CROSS MODULE FUNCTIONALITY

9. 9 Cities & Ports – GL Site Code CROSS MODULE FUNCTIONALITY

10. 10 Fiscal Years / Accounting Periods / Minor Periods CROSS MODULE FUNCTIONALITY

11. 11 User Maintenance – User Roles CROSS MODULE FUNCTIONALITY

12. 12 Item Master Structure - Overview

13. 13 Item Master Structure – Account Coding

14. 14 Item Master Structure – Invoice Tolerance

15. 15 Document Templates

16. 16 Port Templates

17. 17 Interface Application

18. 18 Estimate Requests / Budget Preparation System Configuration Estimate Forecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

19. 19 Port Cost Estimate Request Wizard

20. 20 Estimate Request – Email Template

21. 21 Estimate Request – Email to Agent / Vendor

22. 22 E-commerce Estimate Request – Default Costs

23. 23 E-commerce Estimate Request – Port Costs by Call

24. 24 Port Cost Estimate Requests – Summary / Log

25. 25 Port Cost Estimate Request – Re Quote

26. 26 Port Cost Estimate Request – Re Quote Message

27. 27 Port Cost Estimate Request – Re Quote Status

28. 28 E-commerce Estimate Request – Re Quote

29. 29 Port Cost Estimate Request – Approval Process

30. 30 Port Cost Estimate Request – Approval Process

31. 31 Create proposed budget excel spreadsheet

32. 32 Sample Proposed Budget Excel Spreadsheet

33. 33 Import Approved Port Cost Budget

34. 34 Import Approved Budget – Exception Log

35. 35 Port Cost Management – Cost Detail

36. 36 Forecast System Configuration Estimate Forecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

37. 37 Port Cost Forecast Request

38. 38 Port Cost Management – Updated Cost Detail

39. 39 Accruals System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

40. 40 Accruals - Overview MXP’s accrual functionality automatically selects the latest available financial data by line item, markedly increasing both the efficiency and visibility of the monthly accruals process The Accrual Wizard specifically enables: – Accruals by line item / GL accounting code – Automatic deduction of prefunding and / or preliminary payments – Accruals for items paid outside of MXP (ex. intercompany, govt taxes) – Tailored outputs to meet specific financial / system requirements The key business benefits are: – High levels of completeness and accuracy in accrual data – Significant time savings at month end / end of financial period

41. 41 BudgetForecastAccrualPrelimFinalMth Accrual 2,500.00 0.00 2,500.00 2,000.00 0.00 2,000.00 2,500.002,000.003,000.000.00 3,000.00 MXP Accruals - Logic (1) Let’s first review how MXP selects the latest financial data: Key points to remember: – Data populates forward (budget / forecast / accrual) – Accrual Wizard pulls data from the accrual column – Accrual column updated by ship with quantities – Accrual Wizard is only as accurate as the most recent data BudgetForecastAccrualPrelimFinalMth Accrual 2,500.00 0.00 2,500.00 BudgetForecastAccrualPrelimFinalMth Accrual 2,500.00 0.00 2,500.00 2,000.00 0.00 2,000.00

42. 42 MXP Accruals - Logic (2) BudgetForecastAccrualPrelimFinalMth Accrual 2,500.00 0.00 2,500.00 2,000.00 0.00 2,000.00 2,500.002,000.003,000.000.00 3,000.00 2,500.002,000.003,000.002,500.000.00500.00 2,500.002,000.003,000.002,500.002,750.000.00 Now let’s consider the impact of prefunding / preliminary payments: Key points to remember: – Wizard subtracts prefunds / prelims and accrues the difference – Payment of final invoice automatically zeroes the accrual BudgetForecastAccrualPrelimFinalMth Accrual 2,500.00 0.00 2,500.00 2,000.00 0.00 2,000.00 2,500.002,000.003,000.000.00 3,000.00 2,500.002,000.003,000.002,500.000.00500.00

43. 43 The MXP Accruals Wizard (1) Step 1: select financial period and relevant vessels

44. 44 The MXP Accruals Wizard (2) Step 2: high level overview by port call / invoice

45. 45 The MXP Accruals Wizard (3) Step 3: review data by line item if required

46. 46 The MXP Accruals Wizard (4) Step 4: final review / flag relevant invoices for accrual

47. 47 The MXP Accruals Wizard (5) Step 5: create accrual file

48. 48 Prefunding System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

49. 49 Port Cost Prepayment – Setup / Configuration

50. 50 Port Cost Prepayment Wizard

51. 51 Port Cost Prepayment Wizard – Invoice Approval

52. 52 Prepayment – Option to Approve Invoice by Email

53. 53 Preliminary Invoicing System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

54. 54 Preliminary Invoice Configuration

55. 55 Option to Send out Prelims Automatically

56. 56 Preliminary Invoice Wizard – as required

57. 57 Preliminary Invoice – Email Template

58. 58 Preliminary Invoice - Confirmation

59. 59 E-commerce Preliminary Invoice

60. 60 E-commerce Prelim Invoice – Forecast Variance

61. 61 E-commerce Prelim Invoice - Submission

62. 62 Preliminary Invoice - Approval

63. 63 Preliminary Invoice - Approval

64. 64 Preliminary Invoice - Approval

65. 65 Preliminary Invoice - Approval

66. 66 Port Cost Management – Summary of Invoices

67. 67 Final Invoicing System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

68. 68 Final Invoice Links and Reminders

69. 69 Final Invoice – Email Template

70. 70 E-commerce Final Port Cost Invoice - Confirmation

71. 71 E-commerce Final Port Cost Invoice – Line Items

72. 72 Invoices - Option to Add Items Manually

73. 73 E-commerce Final Invoice – Other Invoices

74. 74 E-commerce Invoices - Supporting Documents

75. 75 E-commerce Final Invoice - Submission

76. 76 Final Port Cost Invoice – Review and Approve

77. 77 Final Port Cost Invoice – Approve or Review Back

78. 78 Option to Review Invoice Back to Vendor

79. 79 Send Invoice Review Request

80. 80 Review Invoice – Email to Agent / Vendor

81. 81 E-commerce Final Invoice – Invoice Review

82. 82 Invoice – Supporting Documents / Invoices

83. 83 Option to Approve by Email

84. 84 Final Port Cost Invoice – Printout by GL

85. 85 Final Port Cost Invoice – Audit Logs

86. 86 Normalized Port Costs System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing Reports Normalized Port Costs

87. 87 Normalized Port Costs CROSS MODULE FUNCTIONALITY

88. 88 Reports System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing Reports Normalized Port Costs

89. 89 MXP Reports – Port Costs

90. 90 Export all Port Costs in Invoice Currency

91. 91 Export all Port Costs in Base Currency

92. 92 Export Port Cost Estimate Status by Call

93. 93 Port Cost Invoice Unit Price Audit Log

94. 94 Port Cost Invoices by Installation and Accounts

95. 95 Port Cost Module - Recap System Configuration EstimateForecast Accruals Preliminary Invoicing Prefunding Final Invoicing ReportsNormalized Port Costs

96. 96 Additional Module Functionality Port Service Requests Vessel Call Summary Contact Issue Tracking Port Agent Portal (under development)

97. Port Cost Module - Key Benefits 97 Efficiency gains and improvements in data fidelity: – Direct single-source data entry via e-commerce – Reduced number of interfaces Business-wide data visibility: – Integrated data set across MXP modules – Collaboration between office, ships and agents Other benefits include: – Forensic report generation and trend analysis functionality – Significant time savings at month end / end of financial period – Scope to drive internal process alignment RECALL SLIDE

98. 98 Questions?