1. 2010 Technology Committee Overview and Plan January 26, 2010 Presentation to Board Content revised 2/8/2010 based on Board input

2. Agenda Ask for Board approval of the charge to the Technology Committee Present an overview and current plan

3. Charge Across all Trail Conference activities the Technology Committee: provides steering and implementation expertise as needed for information technology and telecommunications needs. ensures that the TC Web presence supports and enhances our overall mission. fosters technological solutions to streamline TC operations.

4. Committee Composition Steering Committee –Chair(s) –Staff representative(s) –Outside representative(s) Teams (experts, projects) Liaisons to other committees

5. Steering Committee Establishes long term direction Develops annual plan Meets quarterly to review plan, assess progress, and adjust priorities Develops annual budget recommendations Recruits experts for projects

6. Proposed Steering Committee Ann Gruhn (Co-chair, liaison to Board) Walt Daniels (Co-chair) Josh Howard (Staff – operations) Development Director (Staff – development) John Kolp (outside expert) Steve Marano (outside expert)

7. Teams The work of the committee will be done by teams of recruited experts. Web team (Ann project manager) –Site management (Walt tech lead) –Content management (joint with Communications – Georgette) –Analytics and theming (Doug Cleek) CRM team (forming) Other (see 2010 plan)

8. Liaisons Each TC committee is to appoint a liaison to the Tech Committee Each liaison will be assigned to a steering committee member as their contact/advocate That steering committee member will act as our liaison to the assigned TC committee

9. 2010 Plan – Major Projects Drupal upgrade from Version 5 to Version 6 Merge membership lists for ebase and Web Project plan for ebase replacement (with a Constituent Relationship Management database that is Web- enabled) to be funded and implemented in 2011

10. 2010 Plan – Other Projects Identify bulk email tool to replace emailnow, capwiz and email from the Web site Improve social networking capabilities of the site Work with other committees to develop Web capabilities that enable them to achieve their objectives (e.g. Pubs, Volunteer, Trails) Darlington phase 2 – ensure tech needs met Streamline back office processing Ongoing refinement and support of content on web