1. UBC IT Integrated Reporting Governance Committee Sept 8 th, 2011

2.  Follow-up from last meeting (10 min, Ian Burgess, Walter Sudmant, David Truong)  Program Updates (20 min, David Truong)  Budget Confirmation (30 min, David Truong)  Master Data Management (20 min, David Truong)  Next Steps (10 min, David Truong) Agenda

3. Follow-up from last meeting:  Oliver Gruter-Andrew to send out IT Governance material to committee  Anna Kindler to follow-up on adding a Dean or academic representative to the committee  Include Robert Boudreau to represent HR in the next meeting  Remove Wes Pue from committee  David Truong to follow-up with Jackie Podger on additional UBCO attendees  David Truong to update architecture diagram and roadmap to consider Academic systems

4. Program Updates: The program team has been focused on the following activities:  Completed mobilization activities including Oracle BI training and establishing program organization  Completed initial assessment of the current-state reporting environment within Finance, Student, RISe, Learning Apps, and PAIR as input into the IR solution blueprint  Assessing the data analysis, reports and dashboard functionality provided by the Oracle Finance & Student Data Warehouse solutions  Confirmed the scope of work against the approved budget  International Student Initiative pilot underway  Initiated the build of the Oracle BI environment

5. Program Updates:

7. Budget Confirmation: FY 10-11FY11-12FY12-13FY13-14FY14-15FY15-16 One-Time Costs Software Licensing OBIEE SW Licensing incl BI Apps Finance DW 700,000130,000 EPM Campus Solutions DW 250,000 BI App Procurement DW 300,000 BI App HR DW 400,000 Total 950,000430,000530,00000 Training OBIEE BI and DW 120,000 50,000 Infa ETL Total 120,000050,00000 Resources UBC Staff backfill186,073440,000 120,000 Consulting support 250,000350,000250,000100,000 UBC Staff (in-kind) 321, 134 Total 690,000790,000370,000100,0000 Recurring Costs SW Maintenance OBIEE 210,000320,000440,000 HW Rental Virtual Environments 75,000 100,000 UBC Support Resources Post Go-Live support 150,000 Total One-Time Costs186,0731,760,0001,220,000950,000100,0000 Total Recurring Costs0285,000545,000690,000 Total Costs186,0732,045,0001,765,0001,640,000790,000690,000

8. Master Data Management The Identity and Access Management (IAM) program has raised several data challenges that impact the Integrated Reporting program:  Unclear System of Record and defined owners/stewards of master data (e.g. Student, Employees, Location, Assets, Vendors)  No proper governance organization - Lack of authority or responsibility to make master data decisions  Fragmented and inconsistent Systems of Record exists within UBC (e.g. several systems of record for identifying a person)  Significant resources are spent on finding, understanding, cleansing and reconciling data  Systems lack flexibility to handle growing data needs/requirements

9. “Master Data Management is a workflow-driven process in which business units and IT collaborate to harmonize, cleanse, publish and protect common information assets that must be shared across the enterprise. MDM ensures the consistency, accuracy, stewardship and accountability for the core information of the enterprise. " Gartner1 1Gartner, Inc; "Mastering Master Data Management" by Andrew White, David Newman, Debra Logan, John Radcliffe; 25 January 2006 Master Data Management

10. People: Data Owners Data Stewards Data Producers Data Consumers Process: Master Data lifecycle processes (CRUD: create, read, update, delete) Data decision processes Data profiling, cleansing and monitoring processes Data policies Technology: Master Data Management Tools Data Quality Applications Metadata Management Tools System Integration Technologies Master Data Management Master Data Management is more than a technology solution…

11. Next Steps  Discovery phases to install and assess the Finance and Student DW functionality with key SMEs and Stakeholders to assess and prioritize packaged reports and dashboards  Complete International Student Initiative and conduct early assessment of the usability of the Oracle BI toolset  Initiate Working Committee meetings  Continue to work with PAIR resources to identify opportunity to conduct OBIEE pilot  Further Assess Master Data Management solutions with IAM program The key activities for the program over the next few months include: