1. Faculty & Professional Search Start-Up Training Human Resources & Diversity, Equity, and Inclusion Summer 2015

2. Agenda ● Faculty and Professional Search Start-Up Guide ● 2015/2016 Search Timelines/Target Dates ● Initiating the Request to Fill ● Completing Job Details ● Ad Templates ● Rubric Template ● The Request to Fill Approval Process ● Best Practices

3. Faculty & Professional Search Start-Up Guide http://www.fredonia.edu/humanresources/policies.asp

4. 2015/2016 (for 2016/2017 Hire) Search Timeline/Target Dates ● August 17, 2015 – Request to Fill completion by Hiring Department or Search Chair ● September 14, 2015 – Chronicle Block Ad ● October 18, 2015 – Begin Review ● Winter Break - Tier Rankings due to ODEI, Dean, and Provost ● Start of Spring 2016 Semester – Commence Interviews ● March 1, 2016 – Strengths & Weaknesses due to Dean and Provost for finalist selection

5. Initiating the Request to Fill ● Must have Hiring Manager Access to Interview Exchange – contact HR ● To complete – will need job details (description & qualifications), ads, and rubric ● www.interviewexchange.com www.interviewexchange.com

6. Request to Fill & Job Details - In Review ● Attach ads to Request-to-Fill ●use ad templates (see Faculty and Professional Search Start-Up Guide) ● Attach rubric to Request-to-Fill ● Add “Job Details” - SAVE ●Job Details must match ads ●Immigration “rules” ● Add department URL - update website ●Add approvers (see next slide/Faculty and Profession Search Start- Up Guide) ● Recruit! Sell! ● Don’t forget to save!

7. Request to Fill Approval Process ● Request To Fill - Click here to add job details and approvers ● Chief Diversity Officer (William Boerner) ● Dean’s/Director’s Secretary ● Dean/Director ● Provost/VP Secretary ● Provost/VP ● Budget Director (Ann Aldrich) ● Associate Director HR ( Jodi Rzepka) ● Send for Approval ● Approval Notification

8. Rubric Template ● Qualitative not Quantitative ● Example in Start-Up Guide ● Can only include criteria in job details/ads ● Be aware of unconscious bias when discussing candidates

9. Best Practices ● Successful Searches rely on comprehensive recruitment efforts ● Update department website ● Use social media – it’s free! ● Confirm placement of ads ● Stick to the rubric ● Search committee composition ● Others?