1. College of Liberal Arts Tenure and Promotion workshop: Dossier Preparation 21 March 2014

2. Calendar of Key Steps Spring: Consultation between chair and faculty about external reviewersSpring: Consultation between chair and faculty about external reviewers Spring: Chair selects and contacts 5 or 6 external reviewers. (Specify the date you will send material to reviewer and when reviewer’s letter will be due to you.)Spring: Chair selects and contacts 5 or 6 external reviewers. (Specify the date you will send material to reviewer and when reviewer’s letter will be due to you.) Late Spring/Early Summer: Chair sends research material to external reviewers.Late Spring/Early Summer: Chair sends research material to external reviewers. Summer: Faculty compiles teaching support material and composes reflective statements on teaching, research, and service.Summer: Faculty compiles teaching support material and composes reflective statements on teaching, research, and service.

3. Calendar of Key Steps continued Summer: Chair composes “Evidence and Evaluation of Research/Creative Activity” chart and consults with faculty.Summer: Chair composes “Evidence and Evaluation of Research/Creative Activity” chart and consults with faculty. Late Summer: Chair requests dossier shell in D2L for each candidate. Chair will act as project supervisor until dossier is submitted to college.Late Summer: Chair requests dossier shell in D2L for each candidate. Chair will act as project supervisor until dossier is submitted to college. 1 September: Recommended due date for external reviewer letters1 September: Recommended due date for external reviewer letters 10 September: Target date for finalized dossier and signed acknowledgements10 September: Target date for finalized dossier and signed acknowledgements

4. Calendar of Key Steps continued 10-24 September: Dossier closed and available for review by eligible faculty (Chair adds faculty to the list of D2L participants for each dossier.)10-24 September: Dossier closed and available for review by eligible faculty (Chair adds faculty to the list of D2L participants for each dossier.) 24 September-1 October: Department meeting and vote. Chair composes letter and adds letter to dossier.24 September-1 October: Department meeting and vote. Chair composes letter and adds letter to dossier. 1 October: Chair hands off dossier to college.1 October: Chair hands off dossier to college.

5. What Guides the Process? Departmental Operating PaperDepartmental Operating Paper College of Liberal Arts Operating Paper (trumps department or school OP)College of Liberal Arts Operating Paper (trumps department or school OP) Employee Handbook and Updates (provides details)Employee Handbook and Updates (provides details) Faculty Association Contract (trumps college OP)Faculty Association Contract (trumps college OP)

6. Where to Go for Information Provost's WebsiteProvost's WebsiteProvost's WebsiteProvost's Website Provost’s Guidelines (both chair and faculty)Provost’s Guidelines (both chair and faculty) Use and Ordering of P&T Dossier Section Templates (chair)Use and Ordering of P&T Dossier Section Templates (chair) eDossier Naming Guide (chair)eDossier Naming Guide (chair) eDossier sections and documents templates (chair)eDossier sections and documents templates (chair) eDossier request form (chair)eDossier request form (chair)

7. What the dossier contains Section I: Candidate Information (CV in SIU format, signed statements about content and confidentiality) Section II: Letters of Recommendation and Review (dean’s, chair’s, annual review letters, and any faculty response or rebuttal letters) Section III: Position Information (position description and job ad, workload assignments, sections on tenure and promotion from department/school and college operating papers).

8. What the dossier contains Section IV: Evidence and Evaluation of Teaching (reflective statement on teaching [two pages], summary of teaching evaluations, letters of support or evaluation from students and faculty, students advised, awards and honors) Section V: Evidence and Evaluation of Research/Creative Activity (reflective statement on research; “Evidence and Evaluation of Research/Creative Activity” chart; “Evidence and Evaluation of Funded Research” chart [if relevant]; External Evaluations of Research/Creative Activity: sample letter to reviewers, reviewer bios, reviewer letters) Section VI: Evidence and Evaluation of Professional Service (reflective statement on service, list of service activities, letters of service acknowledgement).

9. Who’s responsible for what? Chair verifies that the dossier has been properly prepared and ensures that the dossier contains all necessary information, organized and presented in a logical manner conducive to evaluation and consistent with the standard format used by the University. Chair verifies that the dossier has been properly prepared and ensures that the dossier contains all necessary information, organized and presented in a logical manner conducive to evaluation and consistent with the standard format used by the University. Faculty provides contents of the dossier with sufficient and consistent documentation to make a clear case for promotion/tenure but with a size limited to ensure central message and record of accomplishments are not obscured or diminished by less relevant information. Faculty provides contents of the dossier with sufficient and consistent documentation to make a clear case for promotion/tenure but with a size limited to ensure central message and record of accomplishments are not obscured or diminished by less relevant information.

10. Who’s responsible for what?