1. Mauro Garcia July 26, 2015 EDTC 3332 Instructional Technology Practicum Training Module: Creating a Gradebook Using Microsoft Excel

2.  Milam Elementary administration is struggling to process grades that teachers turn in. Currently teachers are turning in grades in several formats, mostly ones that they feel comfortable with.  Administration doesn’t have a set format to follow, nor are they enforcing it on their end. They have approached me to design a training in search for a solution. Introduction

3. There are benefits to following a single format using Microsoft Excel:  Saves time  Processed faster  Easy to correct errors  Administration can easily follow up with teachers Needs Assessment

4. The education levels across the teachers are similar, but less than half have had no formal training in Microsoft Excel.  A training needs to be setup to develop skills  This training needs to take into consideration current skills levels  The goal is to resolve the main issue that not everyone is using the same format.  By using Microsoft Excel teachers can create their own gradebook by adding their students, grades, and entering the proper formula to get the correct averages. Needs Assessment

5. The following is the instructional goal designed for this training in order to display a mastery of the training:  The teachers will learn to use Microsoft Excel to create a 6 weeks 5 subject gradebook. Instructional Goal

6.  Objective 1: Using Excel (CN), the learners will create columns that contain the subjects (B) on their own (CR).  Objective 2: Using Excel (CN), the learners will make rows that contain the names of their students (B) with no assistance (CR).  Objective 3: Using Excel (CN), the learners will enter the formula needed to obtain grade percentage (B) with 100% accuracy (CR).  Objective 4: Using Excel (CN), the learners will test the formula by entering grades and obtaining averages (B) without assistance (CR). Performance Objectives

7. Assessment Objective 1: Using Excel (CN), the learners will create columns that contain the subjects (B) on their own (CR). Activity: Teacher’s will type the names of each subject (Science, Math, Language Arts, Social Studies, Reading) in 5 columns. Evaluation: Do the 5 subjects appear correctly? Objective 2: Using Excel (CN), the learners will make rows that contain the names of their students and one extra titled “total” (B) with no assistance (CR). Activity: Teacher’s will type the names of their students and one extra with the name “total” using as many rows as needed. Evaluation: Were the names typed in rows? Objective 3: Using Excel (CN), the learners will enter the grades for each student and subject (B) with 100% accuracy (CR). Activity: Teacher’s will enter the grades for each student on each subject. Evaluation: Do all the students have grades? Objective 4: Using Excel (CN), the learners will enter the formula needed to obtain grade percentage (B) without assistance (CR). Activity: Teacher’s will select the “insert function” button, select statistical, then average, and use their mouse to select all the grades for each subject individually. Evaluation: Are the grade averages correct? Assessment of Learning Outcome

8. Target Audience:  Profession: Ben Milam Elementary teachers  Age: 40% of them are over 40 years of age.  Gender: 80% of them are female.  Ethnicity: About 90% of them are Hispanic.  Education: 50% of them have a degree in Education, and 25% have a Master’s or Doctor’s degree.  Skills: 20% of them have had formal Microsoft Excel training. Learner Characteristics

9.  Instructional setting: Campus library.  Benefits:  Projector  Adequate seating  Internet access  Sufficient outlets so teachers can use their laptops.  Constraints:  Small Space  Limited to 30 seats Learning Context

10. I. Introduction :  A. Review problem & present solution.  B. State goal & objectives.  C. Explain benefits of using only one format II. Presentation:  A. Perform walkthrough covering the following:  1. Cells (Columns & Rows)  2. Insert Function Button Instructional Strategies

11.  B. Present Objective 1, Activity & Assessment  1. Objective: Using Excel, the learners will create columns that contain the subjects on their own.  2. Activity: Teacher’s will type the names of each subject (Science, Math, Language Arts, Social Studies, Reading) in 5 columns.  3. Evaluation: Do the 5 subjects appear correctly? Instructional Strategies

12.  C. Present Objective 2, Activity & Assessment  1. Objective: Using Excel, the learners will make rows that contain the names of their students and one extra titled “total” with no assistance.  2. Activity: Teacher’s will type the names of their students and one extra with the name “total” using as many rows as needed.  3. Evaluation: Were the names typed in rows? Instructional Strategies

13.  D. Present Objective 3, Activity & Assessment  1. Objective 3: Using Excel, the learners will enter the grades for each student and subject with 100% accuracy.  2. Activity: Teacher’s will enter the grades for each student on each subject.  3. Evaluation: Do all the students have grades? Instructional Strategies

14.  E. Present Objective 4, Activity & Assessment  1. Objective 4: Using Excel, the learners will enter the formula needed to obtain grade percentage without assistance.  2. Activity: Teacher’s will select the “insert function” button, select statistical, then average, and use their mouse to select all the grades for each subject individually.  3. Evaluation: Are the grade averages correct? Instructional Strategies

15. Assessment PointsComments Did the learner create 5 columns with each subject (Science, Math, Language Arts, Reading, Social Studies)? __/25 Did the learner create rows with the names of the students plus an extra row titled “total”? __/25 Did the learner enter the grades for each student and subject successfully? __/25 Did the learner enter the formula correctly for each subject? __/25 Total __/100

16. The following list are items that the learner will need in order to successfully complete this training:  Personal/school laptop  Internet access  Microsoft Excel Instructional Resources

17. Introduction : Review & Present Problem. State Goal & Objectives. Explain Benefits of Excel. Presentation : Cover Cells & Rows. Cover “Insert Function” Button. Lesson Objective #1: Present Objective #1 Perform Objective #1 Score Objective #1 Lesson Objective #2: Present Objective #2 Perform Objective #2 Score Objective #2 Lesson Objective #3: Present Objective #3 Perform Objective #3 Score Objective #3 Lesson Objective #4: Present Objective #4 Perform Objective #4 Score Objective #4 Assessment: Score Rubric Total. Add Comments if Needed. Conclusion: Course Evaluation Training Module Blueprint

18. The following are 2 strategies that will be employed to evaluate the training:  1. Subject Matter Expert  The training will be reviewed by the instructor who is knowledgeable in Microsoft Excel and cover the following points:  Record any feedback given  Forward any problems presented  Score and review the learners’ assessments Formative Evaluation

19.  2. Peer Evaluation  The teachers will submit feedback via e-mail to the instructor & administration which will include the following details:  Verify if the training met their needs  Suggest any general feedback regarding the training  Compare the strategies taught and list what worked best for them Formative Evaluation

20.  This PowerPoint will assist in understanding the logical flow of the Training Module: Using Excel to Create a Gradebook training.  The next step is the computer/web-based training module which will provide the learners the knowledge and skills needed in the workplace to meet their instructional goal. Conclusion