1. Erie 1 BOCES / WNYRIC eBOCES applications Visit us at: www.e1b.org

2. Web Applications Textbook Loan, PDP, & EMR Public school TX clerk will: approve student addresses electronically on Web view online budget matrix or print budget reports that reflect amounts spent and running balances PDP: Public school teachers will: Request PD courses electronically on Web Receive approval via e-mail, view progress on Web EMR: school Event planners will: Create events electronically on Web register for events on Web

3. Plan and Review PDP Events

4. Event Management and Registration Web registration with confirmation e-mails reduces your costs to organize & run any event Events such as community gatherings, school functions, staff development functions; can collect reservations and notify registrants History is retained for future analysis Ties into PDP Premier as of July 2009

5. The Registration Process

7. PDP connects to EMR Registration Coming in the 2008-09 School Year

8. Coming this Spring - new Web Inventory System View WNYRIC equipment inventory online via the Web portal View school district equipment inventory online via the Web portal

10. What is a Portal ? Why do you need one?

11. Portal Concept

12. Portal Definition Portal is a platform to deliver disparate applications in a single, consistent user interface (brand, appearance & style), with a single sign-on (SSO) More than a Web Site, a portal delivers information, collects information and provides applications

13. My District Portal

14. eForms Design them in Domino Robust data edit & control capabilities Add ProcessIt for automated work flow Save time & money with auto-routing Routes based on directory information Id Mgt service can ease directory maintenance Run it on WNYRIC Domino Server or your own Notes Domino server

15. eForms savings Total cost of: filing & saving one paper form is $20 finding and re-filing one misfiled form is $120 reproducing and re-filing one lost form is $220 3.5% of filed paper documents are misfiled 7.5% of filed paper documents cannot be found when they are needed. 80% – 90% of the time spent dealing with paper documents involves handling them as opposed to working with them. According to a study by Coopers & Lybrand (now PWC), July 2006

16. Questions Visit us at: www.e1b.org

17. Identity Management December 2008 Kathleen McDonald

18. Topics Identity and Access Management review Changes to portal login Directory Integration

19. Terms Identity Management - creation, management, and deletion of identities without regard to entitlements. Access Management – controls authentication and authorization

20. Portal User Directory/Login Change For portal and any application accessed through portal including web access to Registration, Participation, or PDP Premier. Changing user directory from Domino LDAP, used by Lotus Notes, to a more secure LDAP. Scheduled to start January 2009

21. Benefits Enhanced Security Enhanced administration of user accounts Centralized or Delegated Allows for Single Sign On Enhanced support with self-service password requests Enhanced Auditing/Reporting

22. Portal screen Login screen: Login in with e-mail address and new temporary password All users will be notified by e-mail of the change in advance. Directions will be included.

23. Security Questions

24. The questions and your answers will display on the page when finished.

25. Reset your Password

26. Password Standards Passwords will require the following: The minimum length of the password is eight (8). The minimum number of alphabetic characters is one (1). The minimum number of numeric characters is one (1). The maximum number of repeated characters is two (2).

27. Passwords will expire every 180 days. The system will warn the user seven (7) days before their password expires. The number of logins after expiration will be one (1). The minimum time between password changes will be two (2 ) hours. Account will be locked after five (5) invalid password attempts. A locked account may be reset by the individual utilizing security questions or calling their system administrator. The minimum number of passwords changes before reuse will be eight (8).

28. Password Change Notification

29. Forgot Your password

30. Displays confirmation. E-mail notification that a change was made also sent.

31. Directory Integration Manage directory information from one directory and automate the process of changing information in multiple related directories Synchronize data between sources to establish an authoritative, up-to-date, identity data infrastructure.

32. Problems Managing multiple usernames and passwords in various directories, databases, and files. Manual updates Duplication of effort Inaccurate or incomplete data Compliance risks Provisioned, protected,and de-provisioned

33. Directory Integration Export/import to initially populate or synchronize a school districts identity data infrastructure residing in directories, databases, and files. Reduces human involvement in the management of data, lowering both costs and the potential for error. Allows you to integrate data from different directories in an easy and flexible way.

34. Q & A Any questions we can not answer today we will be more than happy to respond at a later date or research for you. Thank you for your time. kmcdonald@e1b.org