1. Welcome!

2. Overview & K12 UTVA

3. What is Utah Virtual Academy (UTVA)? A virtual charter school program, available statewide, office in Murray Open to all Utah resident students throughout the state Serving students in grades K-12 Capped at 2050 students at the present time UTVA

4. AZVA UTVA Why do Families School Virtually? Quality of K 12 Curriculum Reputation of K 12 Customizable program Meets state required school standards/accredited program Instructional model Intro to Online Learning Course Individualized Learning Plans Teacher Support – one-to-one contact and intervention when needed School Community & Parent Support Homework/Free Time Concerns With Current School Values/Faith-based reasons Medical/health reasons Personal Ambitions and Goals

5. What Enrollment Includes The K 12 curriculum, planning and progress tools Books, materials, manipulatives, and supplies Partnership with highly-qualified, state-licensed teachers, administration and special services Access to experienced teachers and administration Tuition free!

6. About K 12 6

7. Who is K 12 ? The nation’s leading provider of proprietary curriculum and online education programs to students in grades K-12. More than 70,000 students are using the K 12 academic program in over 25 statewide online public schools (plus DC and Chicago) and other e- learning programs throughout the world. Used by many of the top-performing virtual schools in the nation. Enables mastery of core concepts and skills for all kinds of minds with a curriculum based on proven cognitive science. Committed to providing a self-paced learning environment that will help each child reach his/her true, individual potential. Offers assistance through a customer care and technology support line.

8. Where is K 12 ?

9. K-8 Program: Academic Accountability Meet and maintain adequate progress Students must participate in the state’s and school’s testing program Students must participate in pre- and post- testing 100% completion of all course work is encouraged

10. How much time do students spend schooling? GradeWeekly CommitmentDaily Commitment Half Day Kindergarten Minimum of 12.5 hours per week 2.5 hours per day Grade 1 Minimum of 22.5 hours per week 4.5 hours per day Grades 2.8 Minimum of 27.5 hours per week 5.5 hours per day We require student to attend a total of 990 hours AND 180 days per year.

11. Language Arts Math Science History Art Music or World Language – Not graded K-8 Program: Courses

12. UTVA Teachers State-certified and are state residents Highly-qualified Directly connected to K 12 curriculum experts in each subject area Come from a variety of teaching backgrounds (public, private, principals, home, tutoring) and many hold advanced degrees Assigned to students and communicate through kmail, telephone, online web meetings, and even face-to-face in some cases Provide an Individualized Learning Plan for students using the assistance of the Scantron Assessments which will identify a student’s strengths and weaknesses.

13. UTVA Teachers, cont. Intervene when a student is struggling with 1-on-1 and small group sessions online, by phone and in some cases, face-to-face meetings. Partner with the learning coach in providing an individualized education experience to the K-8 student with the help of periodic Scantron Achievement Assessments The strength of this partnership and frequency of communication is determined by the student and learning coach needs Are subject-specific and are responsible for reviewing all student work and providing instructional feedback Have regular social events with their families & students

14. Job Requirements

15. Teachers will teach in a variety of class sizes They are responsible for grading monthly work samples, answering kmails, and fielding calls for all students in their content area Teacher also hold office hours Teaching

16. Teachers have a homeroom of students to monitor for progress and attendance requirements They need to form relationships with the students Homeroom Duties

17. UTVA uses marketing events to recruit new students These events are usually set up by Paul Glanton and area Points of Contact Teachers support one marketing event monthly Marketing Events Minimum of One per month

18. Large marketing events Small meet and greet events Usually on the 3 rd Friday of the month Some are sponsored by the marketing and teachers support Outings

19. UTVA Parents

20. Role of the UTVA Parent: K-8 In our K-8 program the parent, working in conjunction with an experienced teacher, serve as a “learning coach” for students. A suggested lesson plan is provided each week and updates automatically as a child progresses. Parents of children in grades K-5 can expect to spend 3-5 hours per day supporting their child’s education. In grades 6-8, learning coach time typically decreases to 2-3 hours per day as your child becomes more independent.

21. Teachers, students, and parents must READ the handbook Student Handbook

22. Overview Programs & Tools

23. Outlook

24. Email system for teacher-to-teacher communication Not FERPA friendly When discussing a family, use last name ONLY

25. OLS

26. Online School (OLS) Monitor attendance and progress Read and send notes about students Read and send Kmail

27. The K12 Online School is used to manage thelessons that make up the K12 curriculum. Through the OLS, students and learning coaches access lessons, set up their school schedule, track progress, record attendance, and obtain announcements from K12. Teachers use the OLS to monitor individual student course progress and attendance, view lesson objectives, content, and assessments. OLS

28. Navigation Buttons Quick Links OLS Overview Class Progress and Attendance Class Log In and Contact Information Individual Student Overview Student Alerts Individual Student Progress and Attendance View of Progress for Specific Course Students’ Daily / Weekly Plan Total View / Kmail thebigthinK OLS

29. Navigation Buttons Home – back to your landing page

30. Navigation Buttons

31. Curriculum – opens each individual course

32. Navigation Buttons No vacation message Kmail familes when you plan to be out.

33. Navigation Buttons

35. Quick Links

36. Class Connect

37. Blackboard Collaborate Online classroom

38. Get Training from VNTT Basic introduction from Blackboard Collaborate Learn how to schedule classes

39. Total View

40. Total View (TV) This is the back side of the OLS Read and send notes about students Read and send Kmail Look up courses and alternate phone numbers for the student

41. Scantron

42. External website used for Performance Series Students take the test at the beginning, and end of the school year.

43. IM

44. Instant Messaging Quick question format On red – please do not disturb -use email On Yellow–away, do not expect an answer immediately Get connected to admin and co-workers by adding them to your Skype contacts

45. Share Point

46. Website: http://utva.sharepointsite.net/default.aspxhttp://utva.sharepointsite.net/default.aspx Login: provided by Administration Password: provided by Administration Does not need to be FERPA friendly because it is password protected

47. SharePoint How to add a file: You can add a new file to a library or replace an existing file with a revised version of a file. 1. If the library is not already open, click its name on the Quick Launch. 2. On the Upload menu, click Upload Document. 3. Click Browse to find the file that you want to add, select the file, and then click Open. 4. Click OK.

48. SharePoint How to connect a library to Outlook: 1. Find the library you would like to connect to Outlook. 2. Click on Actions and Connect to Outlook. 3. Open Outlook and the files will download into the SharePoint Lists folder in your Mail tab. Bolded titles are either new or updated files. Note: Do not link any libraries from SharePoint that contain student names. This is a violation of FERPA.

49. FERPA

50. The Family Educational Rights and Privacy Act (FERPA) The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. U.S. Department of Education (2010) FERPA http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html

51. FERPA prohibits a school from disclosing information that is personally identifiable. Personally identifiable information includes: – student names – parent or family member names – address of student or family members – a personal identifier, such as the student’s social security number or student number – a list of personal characteristics that would make the student’s identity easily traceable

52. FERPA Applications at UTVA Email /kmail communication Communication by phone Home Office Special Education

53. Email Communications Kmail is the primary source of communication with students/families Email: – No student or LC first last names together – Be aware of parent email addresses (use BCC) – Edit copy/paste from kmail – Edit replies to LC email

54. Communication by phone No personally identifying information on voicemail and 3 rd party messages Voicemail/3 rd party: “Hello, this message is for Mr./Ms____. This is Mary Smith from UTVA. Please call me back at ____ at your earliest convenience.” Follow up with Kmail if needed.

55. Home Office & FERPA Protect visible access to computer, student records Use secured wireless networks only Lock computer when away (CTRL+ALT+DEL) Blackboard Collaborate: Breakout rooms/Locking the room

56. FERPA Violations 1 st violation: Retraining with Direct Supervisor 2 nd violation: Documented verbal warning placed in personnel file 3 rd violation: Written warning documenting consequences of further violation placed in personnel file 4 th violation: Suspension 5 th violation: Termination or other disciplinary action, as necessary

57. Review FERPA – strict guidelines Don’t ever use first and last name together. Delete all names and email addresses if parent has written them if forwarding Do not attach documents with first and last names together Do not share EM addresses or phone numbers to other families Always use BCC when sending EM to families When EM staff members: first initial, last name and SID in subject line Do NOT leave detailed message on the phone.

58. Study Island

59. Study Island and UTVA Students should try to earn blue ribbons by answering at least 10 questions and earning at least 70%. Even if cannot earn blue ribbons, students should answer 10 questions in each topic. SAGE PREP Students can practice skills to prepare for end of level testing Assigned “pathways” with specific topics each month.

60. What is Study Island? Study Island is a Web-based educational resource for instruction, assessment and reporting built from YOUR state’s standards. Study Island uses lessons, practice questions, and explanations to reinforce the concepts and skills taught in the classroom.

61. Thank YOU! & K12 UTVA