1. Requirements When the State Receives the Alert that the HAvBed has been activated the state must acknowledge receipt of the alert within 15 minutes – Call (202) 619-7800 – Email havbedhelpdesk@hhs.gov havbedhelpdesk@hhs.gov The State has 4 Hrs to completely update Available and Staffed Bed Counts. – There may ongoing update requirement if the event is ongoing, The frequency is no more than twice a day

2. Important Links to Accomplish https://hrts.tn.gov – The HRTS Production Page https://havbed.hhs.gov/v3/ – The Havbed Production Page http://health.state.tn.us/TEMARR/index.shtml – The TEMARR Landing Page

3. HRTS HRTS Administration

4. HRTS Select the Current bed Availability by Region for HAVBED

5. HRTS the report below is produced for the user. You can print the report or save it in excel. You’ll use this to report data to Havbed. Print it and have it available when you log into HavBed to preform the updates

6. Havbed v3 Select View/Edit Bed Availability

7. HavBEd Expand Tennessee. Use the Button You have to expand 3 times until you get to edit

8. HavBed

9. HavBed You have to expand 3 times until you see the TN EMS Region you want to Edit. It’s a hot link click it and the beds and service page will come up

10. HavBed This is a view screen select Edit “Top Right” to go into edit mode

11. HavBed The Red “edit Bed Counts” lets you know you are in Edit Mode”. On this page you edit Available bed counts and staff bed counts, Use the check boxes below to indicate which hospitals are part of the update, For us just select all

12. HavBed Once your done select save changes and repeat this process for all 8 regions. Remember to have your HRTS report with you to update bed counts

13. HavBed Sequence to Edit/Update Beds Repeat Steps for All 8 EMS Regions

14. Click Manage Users to add or modify current users The is the HavBed Home page “Manage user” is where you go to add and modify users.