1. SEUG 2009 Event Management using Banner ESSEC Business School Paris-Singapore

2. Presenters today Jawad Benchikhi –Banner Development Manager Pierre Leleu –Banner System Analyst

3. ESSEC Business School Paris-Singapore Banner @ESSEC ESSEC uses Banner Student and Advancement We went live with Banner Student in September, 2000 and Banner Advancement in June, 2005. 1 IT Manager, 2 Business Analysts, 1 Architect, 3 System Analysts, 1 oracle developer, 3 Application support Recruitment processing Admissions processing Student processing Alumni Directory Management Events Management Fund Raising processing Up to 33 000 Alumni records 75 000 other constituents including organizations, friends, students 7 850 donors Up to 5 500 donations / year 40 users 30 000 prospective students / year Up to 2 500 online application records / year 5 226 online student records / year 1 216 faculty records 43 programs 2 100 courses 270 users

4. Event Management

5. Events @ESSEC Context –Up to 400 Alumni events per year –Large number of events : Recruitment forums, Debates, Institutional events, Ceremonies, etc. –Lack of centralized processes, people and tools

6. Event Management What we would like to achieve ? –Provide a collaborative platform –Improve our relationship with constituents

7. Event Management How ? –Use Banner General baseline functionality

8. Event Management Project Our work plan –Explore Banner Event Management functionalities –Analyze events scenarios –Setup Banner –Develop reports –Train users 2 months project planning 15 to 20 person/days

9. Banner menu

10. Create your event : SLAEVNT

11. Build your agenda : GEAFUNC

12. Time and location

13. Select a building

14. Select a room

15. Budget : Revenus

16. Budget : Expenses

17. Registration Fee structure

18. Targeted audience

19. Mailing

20. Meal menu

21. Additional information : GEAFCOM

22. Additional information : GEAFCOM (cont.)

25. Participants : GEAPART

26. Attendance : GEAATTD

27. Registration fee payment : in-house development

28. Event Agenda : SLAEVNT

29. Attendance queries: GEIATTD

30. Reports : in-house development

31. Registration tracking and communication

32. List of the attendees

33. Registration due tracking

34. Name Tag

35. Budget tracking

36. Web site interaction

37. Online registration

38. Online programme

39. Benefits

40. Provide a collaborative platform

41. Improve relationship with our constituents : APASBIO

42. Improve relationship with our constituents (cont.) : GEIIDFN

43. Next steps Full online integration –Registration –Programme Deliver a “packaged” solution for our event managers –Communication –Invitation –Registration and cancellation –New constituent –Budget tracking rules Facilitate users operations –Registration to multiples sessions –Search facilities Explorer non-used functionalities –Tasks –Ceremonies

44. Thank you Any Questions?