1. P R O J E C T O H E R M E S HERMES PROJECT Restructuring Project On the Justice Statistical Information System

2. P R O J E C T O H E R M E S  Official statistics: They encompass the National Statistics System, through the National Statistics Institute power of delegation  Information used by the managers of the justice system Purpose of the Justice Statistics

3. P R O J E C T O H E R M E S Comprised information  Courts and alternative dispute resolution Civel Justice, Labour, Penal, Juvenile, Administrative, Constitutional, Accounts, EU courts, Peace Courts, Arbitration Centres and Legal Consultancy Offices  Registration and Identification services and public notaries Notaries’ Offices, Civil, Real properties, Companies and Motor vehicles’ registries, Civil Identification and Criminal record services  Police forces and investigation support services PJ, PSP, GNR, SEF, IGAE, PM, Tax, Customs and Forensic Institutes  Enforcement of sanctions and social intervention agencies Prison services, Probation and Minors Protection Services, Commissions for Compensation to Victims of Violent Crimes  Entities for the protection of rights Ombudsman Office, National Commission for Data Protection, Commission of Access to administrative Documents

4. P R O J E C T O H E R M E S  To allow the public an easy access to the official statistical data  To offer the managers of the justice system detailed, up to date and permanently available information  To reduce the administrative workload on the services Aim of the project

5. P R O J E C T O H E R M E S  Paper statistical inquiries (costs)  Errors resulting from lack of prior output quality control  Duplication of work on the part of the entities and intensive workload in the recording of data OLD SYSTEM Data collection Paper filling Fase 1 Fase 2 Forwarding of the paper inquiries to GPLP, by mail Fase 3 Recording of data in the GPLP system Data base

6. P R O J E C T O H E R M E S  Data collection through computer means  automatic quality control of the most frequent errors NEW SYSTEM Data collection Web forms Data Base Automatic transfer of files

7. P R O J E C T O H E R M E S Old system: New system: Detailed description of only completed cases Description of new and pending cases Average length of time of the total and of each phase of the procedure Lack of detail pertaining to the units structure Detail at the level of all the units structure Data are stored in more than one compartment, which hinders a global analysis Just one data store which allows a global analysis of the information deriving from different sources and years. In a short term: Information contents

8. P R O J E C T O H E R M E S Old system: New system: Data available are stationaryIt allows the redesign of the reports in order to fit the users’ needs Dissemination on paper, PDF and replies to statistical information requests Dynamic reports on the Internet Dissemination of provisional data after more than nine months and final data no sooner than twelve months after the end of each year Data dissemination in the following month to which they concern http://www.siej.gplp.mj.pt/estatisticas.html Dissemination of statistical information

9. P R O J E C T O H E R M E S  Incorporated advanced tools of statistical analysis  Intuitive Interface design Data analysis  Limited statistical analysis tools  Not a very agreeable Interface Old system: New system:

10. P R O J E C T O H E R M E S  October 2003Beginning of the project implementation  October 2004Conclusion of the project implementation  December 2004Starting the collection of data through web forms  February 2006Access to statistical data online Time table of the project

11. P R O J E C T O H E R M E S  52 statistical inquiries available on the Internet  790.000 statistical forms since December 2004  Around 3.000 statistical forms per day  Information received from about 3.000 external entities  4 automatic interfaces in final testing phase (1.400.000 records per year)  More than 300 statistical internal reports at GPLP  Medium range prevision: total of 15.000.000 new records p/year (80.000.000 altered records)  Medium range prevision: processing of 300.000.000 records per year in Data Warehouse (including all the statistical information history) Project in numbers

12. P R O J E C T O H E R M E S Year of 2006  Beginning of the automatic interfaces implementation (PJ, SITAF, Peace Courts, DIAP, FCPC, Other)  Dissemination of the Justice Statistics to new groups of users  Online dissemination of new statistical data and/or reports  Migration of the remaining data related to 2004 and 2005 (nowadays gathered through the old system)  Starting to collect data through web forms on the Internet (Justice Personnel, Probation and Minors Protection service, Arbitration Centres, Others) Next Steps

13. P R O J E C T O H E R M E S Final notes - contributions, doubts  http://www.siej.gplp.mj.pt/estatisticas.html  apoio.siej@gplp.mj.pt Project co-financed by: