1. Initiated Feburary 2014

2. Olga Garcia, Director of Data Systems Jackie Peña, Coordinator of Programming /Technical Support Randy Auger – Programmer Systems Analyst Rebeca Grimaldo – Programmer Systems Analyst Mike Rangel, Coordinator of PEIMS/Application Support Dalia Garcia, Programmer Systems Analyst Jennifer Moreno, PEIMS Data Entry Clerk

3. Phone – 427.3488 Fax- 427.3495 Email – helpdesk@hcisd.org Webpages Harlingen CISD > Departments > Data Systems Intranet – old Research & Evaluation Harlingen CISD > For Staff > Teacher Access Center Harlingen CISD > For Staff > Administrative Resources eFinancePLUS eSchoolPLUS from home eSchoolPLUS within the district DESKTOP SHORTCUTS – NOT PERMITTED

4. eSchoolPLUS Modules:  Basic Student Information – Unique ID  Attendance  Scheduling  Mark Reporting - IPR, Report Cards, Transcripts  Discipline  Medical  State Reporting - PEIMS, TREx, PET, PID  State Test Assessments  Summer School  Online Enrollment

5. eFinancePLUS Employee Access Center – supported by Human Services Teacher Access Center Parent/Home Access Center Cognos Reporting Student Finance

6. Kronos – technical clocks issues Main contact is Payroll staff Web ID – system support, setup First line of contact are the technicians Secondary schools only Texas Records Exchange (TREx) User accounts Office of Civil Rights (OCR) reports SharePoint – Content360 (scanning, doc. management)

7. Support and maintain enterprise systems Comply with all state reporting PEIMS Fall, Mid-Year, Summer (End-of-Year), Extended Yr. (Bil., Sp.Ed. Dual Credit) TREx Weekly PET/PID transmissions Texas Student Data System - ECDS, Student GPS Test Assessment Data Files Audits – PBMAS, TEA, External, Internal Train Users Support campuses and departments ex. PGP forms, LEP interventions forms, Spring Round-up

8. Maintain daily data file transmissions Backup Files (eSchoolPLUS, internal systems) Complete Report requests Weekly Newsletter Internal custom programs Professional contracts, Reasonable Assurance, Copier Counts eFinancePLUS Kronos Tango iStation Density EduSmart Pearson – SuccessNet Star Renaissance ThinkMath ThinkCentral StemScope SharePoint Overdrive Library Card Manager Parent Link Horizon-FS

9. eSchoolPLUS User account form online Log in and password same as email eFinancePLUS Hosted outside the district User account form online Accounts created by vendor – may take 2 days Log in user account different than eSchoolPLUS SHARING ACCOUNTS AND PASSWORDS PROHIBITED NEVER SAVE PASSWORD ON COMPUTERS

10. Source: Principles of Data Quality, Paper by Arthur Chapman

11. Current Complete Accurate Validate – eliminate errors Documentation Responsible Confidentiality Data Integrity

12. Attendance error reports Excessive absence reports Discipline over-reporting errors Discipline-attendance miss-matches Suspensions at snapshot Missing grades Incomplete grades Trailing grades No ADA eligibility coding Missing SSNs and State IDs PET and PID errors Underreported students Edit + Potential Leavers SPED coding errors LEP coding errors Student Enrollment Source: TASBO conference - Dr. Julie Joubert-Guillory

13. Processes Procedures Personnel Source: TASBO conference - Dr. Julie Joubert-Guillory

14. Have a wonderful year !