1. Last Revised 5/27/11Last Revised 7/25/08 1 Comprehensive School Improvement Plan Web Application Training Manual Accountability, Research and Planning Department Jefferson County Public Schools Shaping the Future Last Revised 5/27/11

2. 2 Table of Contents Planning Philosophy Overview……………………… 3 Goal Setting (SMART goals)…………………………7 Benchmarking………………….………………………… 12 CSIP Web Application………………….……………….21 Maintenance Screen…………………………………....24 Main Menu Screen………………………….…………… 25 Goal Screen………………………………………………….34 Benchmark Screen……………………………………… 38 Strategy Screen……………………………………………40 Reporting Tools…………………………………………….48

3. Last Revised 5/27/11 3 Planning Philosophy Planning can be: A Globe An Atlas A Roadmap A To-Do List for the School

4. Last Revised 5/27/11 Plan as Globe

5. Last Revised 5/27/11 5 Research Summary Why arent plans effective as a change agent for school improvement? Not driven by school leadership Not embraced by school faculty Not fully implemented Lack of regular monitoring process

6. Last Revised 5/27/11 6 Research Summary When does it work? When are plans effective? -Faculty had greater input in the writing -Plan discussed in weekly team meetings -Linked to teacher growth plans -Academic goal setting based on data at the school and classroom levels Source: Canwell, 2004; Langer & Colton, 2005; Mintrop & MacLellan, 2002; Reddekopp, 2007, Togneri & Anderson, 2003

7. Last Revised 5/27/11 7 Developing SMART Goals and Identifying Benchmarks

8. Last Revised 5/27/11 8 SMART Goals Specific and Strategic Think through the entire goal – who, what, where, when, which, why – focus on priorities Measurable Concrete criteria for measuring progress Attainable Focus on most important Results-oriented Set realistic goals based on trends Timebound Set specific timelines for attaining goal. Reference: Conzemius, A., ONeill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA

9. Last Revised 5/27/11 9 SMART Goals Goals should specify improvement targets by defining the performance level (end-result) you would like to accomplish. You should have in mind the specific tools or measures that you will use to monitor progress on each goal SMART Goal: By when, who will do what as measured by what SMART Goal Example: By June 2011, student attendance will increase to 94.7 as reported in JCPS pupil monthly attendance report

10. Last Revised 5/27/11 10 Goal Suggestions Schools should include both main goals and student group goals Main goals are centered around KCCT goals and encompass strategies that apply to all students Student group goals include strategies that target the needs of the specific student groups Schools can use the goal calculator to enter previous KCCT data and goals for the next school year will be automatically generated

11. Last Revised 5/27/11 11 Things to Keep in Mind: Dos and Donts for SMART Goals Establishing Goals Do begin by reviewing current data trends before establishing goals Do let your goal drive your activities. Do ensure that all goals can be quantified and have a date and a measure associated with them Do think through the number stated in the goal. Is it a realistic number? Does it follow the trend data? Is your goal a SMART goal?

12. Last Revised 5/27/11 12 Benchmarking involves: Frequent assessment of student performance Monitoring progress toward meeting goals Coinciding with the implementation and impact check Using results to improve instruction Assessments for Learning Benchmarking

13. Last Revised 5/27/11 13 How we used benchmarks in the past…

14. Last Revised 5/27/11 14 Summative Assessments Used to measure goals Assessments of Learning How much a student has learned at the end of course, semester, or unit Examples: KCCT ACT SAT Final Exams Unit ExamsProjects Assessment Overview

15. Last Revised 5/27/11 15 Assessment Overview Formative Assessments Used to measure progress toward goal Assessments for Learning Helps teachers adjust instruction Examples: QuizHomeworkObservations ChecklistsStudent Work Learning Checks

16. Last Revised 5/27/11 16 Goal – Benchmark Mapping Goal FocusPossible Benchmarks % Novice or % Proficient/Dist. Classroom Assessment System (CASCADE) Measures of Academic Progress (MAP) AttendanceMonthly pupil attendance report Parent Involvement Parent-teacher conferences PTA membership Parent visits (school sign-in sheets) SuspensionsMonthly suspension report

17. Last Revised 5/27/11 17 Lessons Learned Benchmarks are important Quality strategies are even more important Implementation is critical

18. Last Revised 5/27/11 18 Tips for Improving Implementation Plan as to do list Chunk plan into meaningful time periods Review implementation and adjust on regular basis Teacher/team Level Plans Teacher develops goals/strategies for class Team meetings to identify common goals/strategies Common goals/strategies incorporated into school plan Team meetings around implementation issues

19. Last Revised 5/27/11 19 Stakeholders contribute to all stages of planning process SMART Goals are based on data analysis Frequent assessment of student performance Limited number of strategies Strategies that are individualized Frequent monitoring of implementation Results are used to improve instruction Keys for ensuring plan impacts school improvement:

20. Last Revised 5/27/11 20 Provides built-in planning tools Measures progress towards goals Connects plan development & implementation Offers greater flexibility in adjusting plan Provides means for custom-based reports Advantages to the CSIP Web Application

21. Last Revised 5/27/11 21 CSIP Web Application The Comprehensive School Improvement Plan (CSIP) web application allows users to develop, monitor, and evaluate their CSIPs electronically via the internet. To enter the application, type the following web address in your browser: https://assessment.jefferson.k12.ky.us/CSIP/

22. Last Revised 5/27/11 22 Key Features 1.Blue bar at top of screen indicates place in plan (i.e. main menu, goal, strategies, etc.) 2.Menu bar at top of every page 3.Saves as data is entered 4.Calendars are available to enter dates 5.Validations will appear if information is incomplete 6.Text in red mean caution, please read messages Back button 1.Allows user to return to previous page. 2.Allows user to back out of a page (information is not saved). Next button 1.Allows user to go to next page. 2.Information is always saved. OK button 1.Saves information and directs user to the next page. Note: The Priority Need and Goal information is always saved when you click the back button.

23. Last Revised 5/27/11 23 Log In Screen Log In Screen allows users to enter into their schools CSIP application Steps: 1. Enter user name 2. Enter password Forgot password, Click on Forgot Password? to receive a temporary password through email. The CSIP Web Application will automatically know your school once you have logged in. NEW: New users can sign up for an account here

24. 24 Maintenance Screen On this screen, you can: choose the plan you would like to access change your password print old CSIPS give us feedback generate reports get updates on our new features

25. Last Revised 5/27/11 25 Main Menu Screen where all plan components are located: approval page, executive summary and action components (including status information) Menu Bar: JCPS Home – returns users to JCPS homepage Planning Tools – link to state/federal requirements, review rubric, etc. Help? – link to training manual, frequently asked questions and contact info Print Report –prints entire CSIP Report Query –allows user to print custom-based report based on certain fields Maintain - link to Maintain page to toggle between plan years Training Manual -reference to show how the CSIP screens function Logout – exits users from CSIP web application

26. Last Revised 5/27/11 26 Main Menu Users can view plans in html (this is not a substitute for the Print Report Option, this button just offers a preview of the plan.) Example below JCPS users can submit plans to the Planning Department and for public viewing on the Web

27. Last Revised 5/27/11 27 Import Features The current plan allows users to import data from youre the last years school plan. Users can import by action component. Users can reset an action component to start over After importing data, users can make changes to the data that was imported or add new goals/ benchmarks/ strategies. The executive summary can also be imported from your last years plan. It will not import cost/funding source information for strategies. Users must go into each strategy and add a new cost/funding source. The other action components can also be imported.

28. Main Menu Continued ….. 1.Click Approval Page link to enter approval information 2.Click Executive Summary link to answer summary questions Last Revised 5/27/11

29. 29 Main Menu Continued….. Click any of the Action Component links to begin to enter component information (goals, benchmarks, strategies) or click import to pull in data from last years plan Or enter new action component by clicking Other button if it is not listed above (i.e. school climate)

30. Last Revised 5/27/11 30 Other Action Component Type name of Action Component in blank textbox Click OK to begin adding Needs and Goals Changing the Name of the Other Action Component Click the Change Name button Edit Other screen will appear Type in new name and click OK

31. Last Revised 5/27/11 31 Approval Page Click Back to return to Main Menu (Information will not be saved) Click Complete when you have completed entering data to return to Main Menu (Information will be saved) Approval page is the screen where users enter information about their school council members who have approved the plan and the date when the plan was approved Note: This page serves as schools SBDM sign-off page (once plan is approved). Approval of CSIP should also be reflected in SBDM minutes. Any changes that are made to the CSIP need to be approved by SBDM and the approval date needs to be updated

32. Last Revised 5/27/11 32 Executive Summary Executive Summary screen allows schools to enter information about their planning process (i.e. their needs assessment, development of goals, evaluation method, and stakeholder involvement). Note: Schools will need to answer all questions before CSIP is complete Users can import from last year and make revisions Click Save frequently to save information before application times out, which is approx. 20min.

33. Last Revised 5/27/11 33 Action Component The Action Component Screen is where users enter the component manager and click on the button to add their priority needs and goals. Schools will be directed to enter all information about a particular goal (i.e. need, goal, benchmark, strategies) before adding more goals. Note: The date is automatically filled in once the user is on the screen

34. Last Revised 5/27/11 34 Priority Need and Measurable Goal Note: The Delete button will remove ALL information associated with a particular need and goal (i.e. benchmarks and strategies) Click Back to Return to Action Component Page (Information will be saved) Click Next to go to Benchmark Page (Information will be saved) The Needs & Goal Screen is where the user enters one priority need and one measurable goal. Additional needs and goals can be added from the action component screen (remember to select only a few key goals because each one requires a benchmark) The priority need should represent the current data, while the goal should represent what data point the school would like to achieve by the next year (see next slide and goal generator)

35. Last Revised 5/27/11 Priority Need and Measurable Goal The CSIP web application now has a built in Goal Calculator. Choose the Calculator you want to use by clicking on the link. IPR Calculator NCLB Calculator SB168 Calculator 35

36. Last Revised 5/27/11 36 Priority Need and Measurable Goal Enter your information and press the tab key to generate the results. Click the button(s) to the far right to insert the Need and Goal.

37. Last Revised 5/27/11 Calculators 37 IPR Calculator NCLB CalculatorSB168 Calculator

38. Last Revised 5/27/11 38 Benchmark The Benchmark screen is where the user enters information on how the school will measure progress towards its goal. The benchmark should represent a proxy measure or indicator of the goal Schools should enter at least 2 dates for when they will measure progress NEW: Schools will receive an e-mail reminder when a benchmark is upcoming or overdue Click Back to Return to Need and Goal Page Click Next to go to Need and Goal Page (Must have at least two benchmarks to go to the next page)

39. Last Revised 5/27/11 39 Benchmark Continued..… Up and down arrows These are used to reposition the benchmarks Measure Should represent a proxy or indicator of goal (i.e. CASCADE, MAP) SubGroup This is used to enter the student group for this particular benchmark Date Enter date in mm/dd/yyyy format Projected Data Can either be an incremental target or the same goal for each date Actual Data Actual results from the measure This information would not be entered until its associated date had been reached Data needs to be in number format (text will not be accepted) NEW: Link to CASCADE data Edit Enter information or change existing information OK accepts changes - Cancel cancels the change Delete Deletes the entire benchmark

40. Last Revised 5/27/11 40 Add Strategy Click Back to Return to Strategy/Activity page (Information will not be saved) Click OK save information and return to Strategy/Activity page The Add Strategy screen is where the user enters all information for one strategy The NCLB and SB168 field allows schools to reference if a particular strategy addresses those requirements Information on the implementation status and impact should not be entered until the strategy is underway

41. Last Revised 5/27/11 41 Add Strategy (Dropdowns for this page)

42. Last Revised 5/27/11 Add Strategy (How to Add Cost) Cost - Enter dollar amount (do not add $ sign) Funding Source - Choose from drop down Other If the funding source is not listed, click the Other button and a textbox will appear to enter the source Add Click the add button after entering Cost and Funding Source or Other Continue to add all amounts and sources associated with the strategy Remove Select the Cost and Funding Source to remove from list This process allows user to enter multiple costs per strategy

43. Last Revised 5/27/11 43 Strategy/Activity (with data) Click OK button once strategies/activities are completed or the user comes to a stopping point. OK will return the user to the Action Component page To edit strategy information, click on the edit link in the 3 rd column

44. Last Revised 5/27/11 44 Completing an Action Component Click Complete button once the action component is complete (all goals, benchmarks and strategies have been entered) -Status will appear complete on main menu screen Click the Main Menu on the Menu bar if user is not complete with Action Component Status will appear in progress on main menu screen

45. Last Revised 5/27/11 Report Query The fields that can be queried are: - Action component - NCLB/SB168 Requirement - Person Responsible (Last Name) - Funding Source Users can sort by date, name, and component Step 1: Make selections Step 2: Choose one sort option Step 3: Click the Run Query button The Report Query Screen is where users can print out custom-based reports by querying their CSIP on certain fields

46. Last Revised 5/27/11 46 Report Query Users can edit strategies and enter their I and I information directly from the query page. Report Query allows user to export results to Excel. (It is recommended you save the data to Excel vs. opening in the web browser.)

47. Last Revised 5/27/11 47 Print a Report (Entire CSIP) To print the entire CSIP, click on Print Report from the Main Menu and your plan will print as a PDF file

48. Last Revised 5/27/11 Reporting Tools Examples: Available at the District Level Only Click the link to the report you want Select year and click Submit It may take a few seconds for the report to generate Once the report appears you have the option to export data to Excel. We recommend users save the data to Excel vs. opening in the web browser. 48

49. Last Revised 5/27/11 Reporting Tools Examples: Strategy Report

50. Last Revised 5/27/11 Reporting Tools Examples: Goal Report

51. Last Revised 5/27/11 Reporting Tools Examples: Progress Report

52. Last Revised 5/27/11 Reporting Tools Examples: Strategy with Cost Report

53. Last Revised 5/27/11 Reporting Tools Examples: Benchmark Report

54. Last Revised 5/27/11 54 Web-based Application Highlights Common, easy to use format for multiple users. Allows for easy and continual updating CSIP can become a To-Do List for School I & I built in for continual monitoring/reporting Benchmarking becomes expectation Can create unique sorts or queries Printouts by funding, responsible person

55. Last Revised 5/27/11 55 Web-based Application Tools Comprehensive School Planning Tools: CSIP Fact Sheet CSIP Web Application Training Manual CSIP Calendars CSIP Review Rubric - JCPS Elementary Schools CSIP Review Rubric - JCPS Middle and High Schools Causes and Contributing Factors worksheet (JCPS - optional) CSIP/SISI Connections Matrix (KDE) Mission Statement worksheet (KDE) State and Federal Planning Requirements (SB168 and NCLB) CSIP Sample Strategies http://www.jefferson.k12.ky.us/Departments/Planning/School PlanningSite/PlanningTools.html http://www.jefferson.k12.ky.us/Departments/Planning/School PlanningSite/PlanningTools.html

56. Last Revised 5/27/11 56 Questions? For planning process or content questions, please contact: Dena Dossett (dena.dossett@jefferson.kyschools.us) or call 485-7074dena.dossett@jefferson.kyschools.us For technical assistance or questions about the web application, please contact: Ben Wilborn (benjamin.wilborn@jefferson.kyschools.us) or call 485-3036benjamin.wilborn@jefferson.kyschools.us For additional assistance, please contact Deven Vaught (Deven.Vaught@jefferson.kyschools.us) or call 485-6254Deven.Vaught@jefferson.kyschools.us Or check out our website at: http://www.jefferson.k12.ky.us/Departments/ Planning/SchoolPlanningSite/SchoolPlanning.html

57. Last Revised 5/27/11 57 Opportunities to Use Application Currently, we have 366 Kentucky locations and 149 Jefferson County schools using the web-based CSIP If you are interested in using the CSIP web program, please feel free to contact Dena Dossett or Deven Vaught: ( 502) 485-6254 You can also sign up to use the CSIP by clicking on the link on the login screen at: https://www.assessment.jefferson.k12.ky.us/CSIP/defau lt.aspx