1. Benchmark Planning: A New Way to Create School Improvement Plans KAAC October 2006 Dena Dossett, Ken Draut, Tamara Lewis Jefferson County Schools

2. Planning Activity Find a Partner Discuss What do I know about planning? What work have I done in planning? What would I like to learn about planning?

3. Agenda Planning Overview SMART Goals Benchmarking New Plan Format Web-Based Application Opportunities to Use Application

4. Planning Philosophy Planning can be: A Globe An Atlas A Roadmap A To-Do List for the School

5. S.M.A.R.T. Goals Find a Partner Write down what you think SMART stands for: S = M = A = R = T=

6. SMART Goals S pecific and S trategic M easurable A ttainable R esults-oriented T imebound Reference: Conzemius, A., ONeill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA

7. SMART Goals S pecific and S trategic Think through the entire goal – who, what, where, when, which, why – focus on priorities M easurable Concrete criteria for measuring progress A ttainable Focus on most important R esults-oriented Set realistic goals based on trends T imebound Set specific timelines for attaining goal.

8. SMART Goals Goals should specify improvement targets by defining the performance level (end-result) you would like to accomplish. In developing goals, you should think about the specific benchmarks you would look for as evidence of progress You should have in mind the specific tools or measures that you will use to monitor progress on each goal SMART Goal: By when, who will do what as measured by what SMART Goal Example: By June 2007, student attendance will increase to 94.7 as reported in JCPS pupil monthly attendance report

9. SMART Goals By May 2007, our schools Math Index will increase by 16.40 for a total Math Index of 79.51 as measured on the Kentucky Core Content Test. By 2007, the percentage of students scoring proficient or distinguished will increase to the total percentage of 32.14 scoring proficient or distinguished in Math as measured on the Kentucky Core Content Test.

10. SMART Goals By March 2007, decrease the number of African American males scoring novice to 25% and raise the African American males scoring above proficient to 30% as measured by math learning checks * Adapted from KDE Instructional Support Network News.

11. Sample School CATS Scores Reading 2006 Index75.0 Proficient/Distinguished51% Novice 21% FRL Novice 36% FRL Proficient32%

12. Activity 1: Develop SMART goal 1.Review the Data from Sample School 2.Identify the target group (Who) Choose Novice or FRL Novice for your group 3.Identify the attainable performance level (target) you would like to accomplish. (Calculation: Distance from 100 or 0; divide by 4; add to 2006 score) (What) 4.Identify timelines for measuring progress and attaining the target (When) 5.Write goal as a SMART goal

13. Things to Keep in Mind: Dos and Donts for SMART Goals Establishing Goals Do begin by reviewing current data trends before establishing goals Do let your goal drive your activities. Do ensure that all goals can be quantified and have a date and a measure associated with them Do think through the number stated in the goal. Is it a realistic number? Does it follow the trend data? Is your goal a SMART goal?

14. Benchmarking Definitions A method to determine student achievement throughout the year A method to take the pulse of student achievement throughout the year. A system of Learning Checks that occur throughout the year. A system of Continuous assessments that measure learning throughout the year.

15. Summative Assessments How much a student has learned at the end of course, semester, or unit. Assessments of Learning Certify Performance Sort Students Examples: CATSACTSATFinal Exams Unit ExamsProjects Assessment Overview

16. Benchmarking Formative Assessments How much a student has learned at different points within the learning unit. Assessments for Learning Helps focus student on a target Helps teachers adjust instruction Examples: QuizHomeworkObservations ChecklistsStudent Work Mini-CATS like testsMultiple Choice Checks Learning Checks

17. Benchmarking CATS Like Example Learning Check Assessment Given in middle of unit Focuses on taught curriculum Format: 10 Multiple Choice 8 Multiple Choice and 2 Open Response 2 Open Response Questions

18. Goal FocusPossible Benchmarks Content Index (i.e. Reading, Math) School developed scrimmage tests Classroom Assessment System (CAS & Spreadsheet) MAP / % Novice or % Proficient/Distinguished Classroom Assessment System Predictive Assessment Series (PAS) MAP / Classroom Middle of Unit checks/ End of Unit % Proficient/Distinguished for Subgroups Classroom Assessment System (CAS & Spreadsheet) Predictive Assessment Series (PAS) MAP Classroom Middle of Unit checks/ End of Unit AttendanceMonthly pupil attendance report Parent InvolvementParent-teacher conferences PTA membership Parent visits (school sign-in sheets) SuspensionsMonthly suspension report

19. Benchmarking Activity Form a small group of 3 or 4 or 5 Round Robin and share with the group the Benchmarking assessments you use in your school/district. What data does the benchmark provide? (i.e. Novice levels, Index scores, percentiles, etc.)

20. New Plan Format Priority Need Goal Benchmarks for Year Measure and Date Projected Data and Actual Data Strategy Area Activity, Responsible Person, Dates Funding I & I (Built in for ongoing use)

21. New Plan Format Whats Not In Printed Plan Causes/Contributing Factor (moved to worksheet tool) Measurable Objectives/Goals streamlined to a SMART Goal

22. New Plan Format

23. Web-Based Application Change the content and format of the CSIP in order to make the plan: Simple Useful make it a working document from which schools can measure progress towards goals through benchmarks-make it a To-Do List

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32. 15 Web-based Application Tools

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35. Sample School Plan – Main Goal

36. Sample School Plan – Subgroup Goal

37. Web-based Application Highlights Common, easy to use format for multiple users. Allows for easy and continual updating CSIP can become a To-Do List for School I & I built in for continual monitoring/reporting Benchmarking becomes expectation Can create unique sorts or queries Printouts by funding, responsible person

38. Web-based Application Tools Comprehensive School Planning Tools: Revised or New Information CSIP Fact Sheet CSIP Web Application V2.0 Training Manual Goal calculator - fall planning cycle (JCPS) Goal calculator - spring planning cycle (JCPS) Other Information: Blank CSIP template (JCPS) Causes and Contributing Factors worksheet (JCPS - optional) CSIP Review Rubric - JCPS Elementary Schools CSIP Review Rubric - JCPS Middle and High Schools CSIP/SISI Connections Matrix (KDE) Mission Statement worksheet (KDE) School Plan Guide 2006 (KDE) School and District In Improvement Under NCLB Guidelines (KDE) State and Federal Planning Requirements (SB168 and NCLB) KAAC Tools - CAS Spreadsheet for El/MS/HS and PowerPoint from KAAC Conference – Benchmark Planning: A New Way to Create School Improvement Plans http://www.jefferson.k12.ky.us/Departments/Planning/SchoolPlanningSite/PlanningTools.html

39. Planning Tools – Word Template

40. Planning Tools – Goal Generator

41. Web-based Application Sample Sorts

42. Opportunities to Use Application Web-Application will be offered for use by Kentucky Schools Step 1 – Pilot Program – Fall 2006 20 schools No Cost Step 2 – Full Use – Spring 2007 Fee Structure per school

43. Opportunities to Use Application Pilot Program and Full Use Interest – Fill out attached form and turn in during meeting or email information to Ken Draut, Jefferson County Schools.

44. Contact Information Please feel free to contact Ken Draut work phone (502) 485-6254 e-mail ken.draut@jefferson.kyschools.usken.draut@jefferson.kyschools.us with any questions or feedback.