1. 1 Web Based CSIP Application and the Concept of Benchmarking Scott Trimble Workshop on Instruction and Assessment – 2008 Dena Dossett Tamara Lewis Jefferson County Public Schools Shaping the Future

2. 2 Agenda Planning Overview SMART Goals Benchmarking Web-Based Application Lessons Learned, Next Steps

3. 3 Planning Philosophy Planning can be: A Globe An Atlas A Roadmap A To-Do List for the School

4. Plan as Globe

5. 5 Research Summary Why arent plans effective as a change agent for school improvement? Not driven by school leadership Not embraced by school faculty Not fully implemented Lack of regular monitoring process

6. 6 Research Summary When does it work? When are plans effective? -Faculty had greater input in the writing -Plan discussed in weekly team meetings -Linked to teacher growth plans -Academic goal setting based on data at the school and classroom levels Source: Canwell, 2004; Langer & Colton, 2005; Mintrop & MacLellan, 2002; Reddekopp, 2007, Togneri & Anderson, 2003

7. 7 Purpose for CSIP Changes Change the content and format of the CSIP in order to make the plan: Simple Useful Make it a working document from which schools can measure progress towards goals through benchmarks

8. 8 Developing SMART Goals and Identifying Benchmarks

9. 9 S.M.A.R.T. Goals Find a Partner Write down what you think SMART stands for: S = M = A = R = T=

10. 10 SMART Goals S pecific and S trategic Think through the entire goal – who, what, where, when, which, why M easurable Concrete criteria for measuring progress A ttainable Focus on priorities R esults-oriented Set realistic goals based on trends T imebound Set specific timelines for attaining goal Reference: Conzemius, A., ONeill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA

11. 11 SMART Goals Goals should specify improvement targets by defining the performance level (end-result) you would like to accomplish. You should have in mind the specific tools or measures that you will use to monitor progress on each goal SMART Goal : By when, who will do what as measured by what SMART Goal Example : By June 2007, student attendance will increase to 94.7 as reported in JCPS pupil monthly attendance report

12. 12 Goal Suggestions Schools should include both main goals and subgroup goals Main goals are centered around CATS goals and encompass strategies that apply to all students Subgroup goals for subpopulations include strategies that target the specific subpopulation Schools can use the goal calculator built into the web application to enter previous KCCT academic data and goals for the next school year will be automatically generated

13. 13 SMART Goals - Main By May 2009 our school's Reading Index will increase to 72.00 as measured on the Kentucky Core Content Test. By May 2009, the percentage of students scoring proficient or distinguished will increase to 78.00 as measured on the Kentucky Core Content Test.

14. 14 SMART Goals - Subgroup By May 2010, the percentage of Free/Reduced Lunch students scoring proficient or distinguished in Reading will increase to 67 as measured on the Kentucky Core Content Test.

15. 15 Sample School CATS Scores Reading 2008 Index75.0 Proficient/Distinguished50% Novice 20% FRL Novice 40% FRL Proficient35%

16. 16 Activity 1: Develop SMART goal 1.Review the Data from Sample School 2.Identify the target group (Who) 3.Identify the performance level you would like to accomplish. (Calculation: Distance from 100 or 0; divide by 3; add to 2008 score) (What) 4.Identify timelines for measuring progress and attaining the target (When) 5.Write goal as a SMART goal

17. 17 Things to Keep in Mind: Dos and Donts for SMART Goals Establishing Goals Do begin by reviewing current data trends before establishing goals Do let your goal drive your activities. Do ensure that all goals can be quantified and have a date and a measure associated with them Do think through the number stated in the goal. Is it a realistic number? Does it follow the trend data? Is your goal a SMART goal?

18. 18 Benchmarking involves: Frequent assessment of student performance Assessments for Learning Monitoring progress toward meeting goals Coinciding with the implementation and impact check Using results to improve instruction Benchmarking

19. 19 Summative Assessments Used to measure goals Assessments of Learning How much a student has learned at the end of course, semester, or unit Examples: CATS ACT SAT Final Exams Unit ExamsProjects Assessment Overview

20. 20 Benchmarking Formative Assessments Used to measure progress toward goal Assessments for Learning Helps teachers adjust instruction Examples: QuizHomeworkObservations ChecklistsStudent Work Mini-CATS like testsMultiple Choice Checks Learning Checks

21. 21 Goal – Benchmark Mapping Goal FocusPossible Benchmarks Content Index (i.e. Reading, Math) Classroom Assessment System (CAS) School developed scrimmage tests % Novice or % Proficient/Dist. Classroom Assessment System (CAS) Predictive Assessment Series (PAS) % Proficient/Dist. for Subgroups Classroom Assessment System (CAS) Predictive Assessment Series (PAS) AttendanceMonthly pupil attendance report Parent InvolvementParent-teacher conferences PTA membership Parent visits (school sign-in sheets) SuspensionsMonthly suspension report

22. 22 Benchmarking Activity Form a small group of 3 or 4 or 5 Round Robin and share with the group the Benchmarking assessments you use in your school/district. What data does the benchmark provide? (i.e. Novice levels, Index scores, percentiles, etc.)

23. 23 CSIP Web Application

24. 24 Web-Based Application Change the content and format of the CSIP in order to make the plan: Simple Useful Make it a working document from which schools can measure progress towards goals through benchmarks- make it a To-Do List

25. 25 Provides built-in planning tools Measures progress towards goals Connects plan development & implementation Offers greater flexibility in adjusting plan Provides means for custom-based reports Advantages to New CSIP Model

26. 26 Log In Screen Log In Screen allows users to enter into their schools CSIP application

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28. 28 Maintain The District has admin access to Reporting Tools. Reporting Tools may be found on the Maintenance Page. There is a description of each report.

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30. 30 Import Features The 2009/10 plan allows users to import data from your 2008/09 school plan. Users can import by action component. Users must import before beginning a new action component. After importing 08/09 data, users can make changes to the data that was imported or add new goals/ benchmarks/ strategies. The executive summary can also be imported from your 2008/09 plan. It will not import cost/funding source information for strategies. NEW: The other action components can now be imported.

31. 31 Approval Page

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33. 33 Priority Need and Measurable Goal The IPA now has the Goal Calculator Built –In. Choose the Calculator you want to use by clicking on the link. Note: For schools who have reached 100 there is an excel version of the goal calculator that sets the goal at 140 in the Planning Tools link.

34. 34 Subgroup Calculators (NCLB/SB168)

35. 35 Benchmark The Benchmark screen is where the user enters information on how the school will measure progress towards its goal. The benchmark should represent a proxy measure or indicator of the goal Schools should enter at least 2 dates for when they will measure progress

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40. 40 Print a Report (Entire CSIP) To print the entire CSIP, click on Print Report from the Main Menu and your plan will print as a PDF file

41. Sample School Plan – Main Goal

42. Sample School Plan – Subgroup Goal

43. 43 Subgroup Goal & Benchmark

44. 44 Web-based Application Highlights Common, easy to use format for multiple users. Allows for easy and continual updating CSIP can become a To-Do List for School I & I built in for continual monitoring/reporting Benchmarking becomes expectation Can create unique sorts or queries Printouts by funding, responsible person

45. 45 Planning Tools Causes & Contributing Factors Worksheet Goal Generator Benchmark Map Plan Review Rubric State and Federal Planning Requirements Training Manual and FAQs

46. 46 Comprehensive School Planning Tools: CSIP Fact Sheet CSIP Web Application Training Powerpoint Presentation CSIP Web Application/Improvement Planning V3.0 Training Manual Goal calculator - fall planning cycle (JCPS) Goal calculator - spring planning cycle (JCPS) Other Information: Blank CSIP template (JCPS) Causes and Contributing Factors worksheet (JCPS - optional) CSIP Review Rubric - JCPS Elementary Schools CSIP Review Rubric - JCPS Middle Schools Causes and Contributing Factors worksheet (JCPS - optional) CSIP Review Rubric - JCPS Elementary Schools CSIP Review Rubric - JCPS Middle Schools CSIP Review Rubric - JCPS High Schools CSIP/SISI Connections Matrix (KDE) CSIP Review Rubric - JCPS High Schools CSIP/SISI Connections Matrix (KDE) Frequently Asked Questions Mission Statement worksheet (KDE) School Plan Guide 2006 (KDE) School and District In Improvement Under NCLB Guidelines (KDE) State and Federal Planning Requirements (SB168 and NCLB) http://www.jefferson.k12.ky.us/Departments/Planning/SchoolPlanningSite/PlanningTools.html Web-based Application Tools

47. Planning Tools – Goal Generator NEW: Users can set goal to 100 or 140.

48. 48 Lessons Learned Benchmarks are important Quality strategies are even more important Implementation is critical

49. 49 How we use benchmarks…

50. 50 Next Steps Additional training on benchmarks Plan as To-do list Teacher level plans Implementation rubric

51. 51 Tips for Improving Implementation Plan as to do list Chunk plan into meaningful time periods Review implementation and adjust on regular basis Teacher/team Level Plans Teacher develops goals/strategies for class Team meetings to identify common goals/strategies Common goals/strategies incorporated into school plan Team meetings around implementation issues

52. 52 Stakeholders contribute to all stages of planning process SMART Goals are based on data analysis Frequent assessment of student performance Limited number of strategies Strategies that are individualized Frequent monitoring of implementation Results are used to improve instruction Keys for ensuring plan impacts school improvement:

53. 53 Opportunities to Use Application Currently, we have 366 Kentucky locations and 149 Jefferson County schools using the web-based CSIP If you are interested in using the CSIP web program, please feel free to contact Dena Dossett phone (502) 485-6254 e-mail Dena.Dossett@jefferson.kyschools.usDena.Dossett@jefferson.kyschools.us JCPS web site http://www.jefferson.k12.ky.us/Departments/ Planning/SchoolPlanningSite/SchoolPlanning.html