1. 1 Jefferson Countys Web-based and Interactive School and District Improvement Planning Approach SACS Fall 2007 Kentucky School Improvement Conference Jefferson County Public Schools Shaping the Future Dena Dossett

2. 2 Planning Activity Find a Partner Discuss What do I know about planning? What work have I done in planning? What would I like to learn about planning?

3. 3 Agenda Planning Overview SMART Goals Benchmarking Web-Based Application Lessons Learned, Next Steps

4. 4 Planning Philosophy Planning can be: A Globe An Atlas A Roadmap A To-Do List for the School

5. Plan as Globe

6. 6 Purpose for CSIP Changes Change the content and format of the CSIP in order to make the plan: Simple Useful Make it a working document from which schools can measure progress towards goals through benchmarks

7. 7 Developing SMART Goals and Identifying Benchmarks

8. 8 S.M.A.R.T. Goals Find a Partner Write down what you think SMART stands for: S = M = A = R = T=

9. 9 SMART Goals S pecific and S trategic Think through the entire goal – who, what, where, when, which, why M easurable Concrete criteria for measuring progress A ttainable Focus on priorities R esults-oriented Set realistic goals based on trends T imebound Set specific timelines for attaining goal Reference: Conzemius, A., ONeill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA

10. 10 SMART Goals Goals should specify improvement targets by defining the performance level (end-result) you would like to accomplish. You should have in mind the specific tools or measures that you will use to monitor progress on each goal SMART Goal: By when, who will do what as measured by what SMART Goal Example: By June 2007, student attendance will increase to 94.7 as reported in JCPS pupil monthly attendance report

11. 11 Goal Suggestions Schools should include both main goals and subgroup goals Main goals are centered around CATS goals and encompass strategies that apply to all students Subgroup goals for subpopulations include strategies that target the specific subpopulation Schools can use the goal calculator in the planning tools to enter previous KCCT academic data and goals for the next school year will be automatically generated

12. 12 SMART Goals By May 2007, our schools Math Index will increase by 16.40 for a total Math Index of 79.51 as measured on the Kentucky Core Content Test. By 2007, the percentage of students scoring proficient or distinguished will increase to the total percentage of 32.14 scoring proficient or distinguished in Math as measured on the Kentucky Core Content Test.

13. 13 SMART Goals By March 2007, decrease the number of African American males scoring novice to 25% and raise the African American males scoring above proficient to 30% as measured by math learning checks * Adapted from KDE Instructional Support Network News.

14. 14 Sample School CATS Scores Reading 2007 Index75.0 Proficient/Distinguished51% Novice 21% FRL Novice 36% FRL Proficient32%

15. 15 Activity 1: Develop SMART goal 1.Review the Data from Sample School 2.Identify the target group (Who) 3.Identify the performance level you would like to accomplish. (Calculation: Distance from 100 or 0; divide by 4; add to 2006 score) (What) 4.Identify timelines for measuring progress and attaining the target (When) 5.Write goal as a SMART goal

16. 16 Things to Keep in Mind: Dos and Donts for SMART Goals Establishing Goals Do begin by reviewing current data trends before establishing goals Do let your goal drive your activities. Do ensure that all goals can be quantified and have a date and a measure associated with them Do think through the number stated in the goal. Is it a realistic number? Does it follow the trend data? Is your goal a SMART goal?

17. 17 Benchmarking A method to determine student achievement throughout the year A method to take the pulse of student achievement throughout the year. A system of Learning Checks that occur throughout the year. A system of Continuous assessments that measure learning throughout the year.

18. 18 Summative Assessments Used to measure goals Assessments of Learning How much a student has learned at the end of course, semester, or unit Examples: CATS ACT SAT Final Exams Unit ExamsProjects Assessment Overview

19. 19 Benchmarking Formative Assessments Used to measure progress toward goal Assessments for Learning Helps teachers adjust instruction Examples: QuizHomeworkObservations ChecklistsStudent Work Mini-CATS like testsMultiple Choice Checks Learning Checks

20. 20 Goal – Benchmark Mapping Goal FocusPossible Benchmarks Content Index (i.e. Reading, Math) Classroom Assessment System (CAS) School developed scrimmage tests % Novice or % Proficient/Dist. Classroom Assessment System (CAS) Predictive Assessment Series (PAS) % Proficient/Dist. for Subgroups Classroom Assessment System (CAS) Predictive Assessment Series (PAS) AttendanceMonthly pupil attendance report Parent InvolvementParent-teacher conferences PTA membership Parent visits (school sign-in sheets) SuspensionsMonthly suspension report

21. 21 Benchmarking Activity Form a small group of 3 or 4 or 5 Round Robin and share with the group the Benchmarking assessments you use in your school/district. What data does the benchmark provide? (i.e. Novice levels, Index scores, percentiles, etc.)

22. 22 CSIP Web Application

23. 23 Web-Based Application Change the content and format of the CSIP in order to make the plan: Simple Useful Make it a working document from which schools can measure progress towards goals through benchmarks-make it a To-Do List

24. 24 Advantages to New CSIP Model The new CSIP: includes built-in planning tools measures progress towards goals streamlines planning and implementation offers greater flexibility in adjusting plan includes custom-based reports saves time spent on formatting issues

25. 25 New Plan Format Priority Need Goal Benchmarks for Year Measure and Date Projected Data and Actual Data Strategy Area Activity, Responsible Person, Dates Funding I & I (Built in for ongoing use)

26. 26 New Plan Format Whats Not In Printed Plan Causes/Contributing Factor (moved to worksheet tool) Measurable Objectives/Goals streamlined to a SMART Goal

27. 27 New Plan Format

28. 28 Log In Screen Log In Screen allows users to enter into their schools CSIP application

29. 29 Maintain Maintenance Screen allows users to toggle between current and next years plan

30. 30 Main Menu Screen where all plan components are located: approval page, executive summary and action components (including status information) Menu Bar: JCPS Home – returns users to JCPS homepage Planning Tools – link to goal generator, causes worksheet, review rubric, etc. Help? – link to training manual, frequently asked questions and contact info Print Report –prints entire CSIP Report Query –allows user to print custom-based report based on certain fields Maintain - link to Maintain page to toggle between plan years Logout – exits users from CSIP web application

31. 31 Approval Page Approval page is the screen where users enter information about their school council members who have approved the plan and the date when the plan was approved

32. 32 Executive Summary Executive Summary screen allows schools to enter information about their planning process (i.e. their needs assessment, development of goals, evaluation method, and stakeholder involvement).

33. 33 Action Component: Priority Need and Measurable Goal The Needs & Goal Screen is where the user enters priority need and measurable goal. The priority need should represent the current data, while the goal should represent what data point the school would like to achieve by the next year

34. 34 Benchmark The Benchmark screen is where the user enters information on how the school will measure progress towards its goal. The benchmark should represent a proxy measure or indicator of the goal Schools should enter at least 2 dates for when they will measure progress

35. 35 Add Strategy The Add Strategy screen is where the user enters all information for one strategy

36. 36 Strategy/Activity (with data)

37. 37 Report Query The Report Query Screen is where users can print out custom-based reports by querying their CSIP on certain fields: Action component, NCLB/SB168 Requirement, Person Responsible, Funding Source

38. 38 Print a Report (Entire CSIP) To print the entire CSIP, click on Print Report from the Main Menu and your plan will print as a PDF file

39. Sample School Plan – Main Goal

40. Sample School Plan – Subgroup Goal

41. 41 Web-based Application Highlights Common, easy to use format for multiple users. Allows for easy and continual updating CSIP can become a To-Do List for School I & I built in for continual monitoring/reporting Benchmarking becomes expectation Can create unique sorts or queries Printouts by funding, responsible person

42. 42 Comprehensive School Planning Tools: CSIP Fact Sheet CSIP Web Application Training Powerpoint Presentation CSIP Web Application/Improvement Planning V3.0 Training Manual Goal calculator - fall planning cycle (JCPS) Goal calculator - spring planning cycle (JCPS) Other Information: Blank CSIP template (JCPS) Causes and Contributing Factors worksheet (JCPS - optional) CSIP Review Rubric - JCPS Elementary Schools CSIP Review Rubric - JCPS Middle Schools Causes and Contributing Factors worksheet (JCPS - optional) CSIP Review Rubric - JCPS Elementary Schools CSIP Review Rubric - JCPS Middle Schools CSIP Review Rubric - JCPS High Schools CSIP/SISI Connections Matrix (KDE) CSIP Review Rubric - JCPS High Schools CSIP/SISI Connections Matrix (KDE) Frequently Asked Questions Mission Statement worksheet (KDE) School Plan Guide 2006 (KDE) School and District In Improvement Under NCLB Guidelines (KDE) State and Federal Planning Requirements (SB168 and NCLB) http://www.jefferson.k12.ky.us/Departments/Planning/SchoolPlanningSite/PlanningTools.html Web-based Application Tools

43. Planning Tools – Goal Generator

44. 44 Lessons Learned Benchmarks are important Quality strategies are even more important Implementation is critical

45. 45 How we use benchmarks…

46. 46 Next Steps Additional training on benchmarks Plan as To-do list Teacher level plans Implementation rubric

47. 47 Opportunities to Use Application Currently, we have 15 districts and 120 schools in Kentucky using the web-based CSIP (in addition to JCPS) If you are interested in using the CSIP web program, please feel free to contact Dena Dossett phone (502) 485-6254 e-mail Dena.Dossett@jefferson.kyschools.usDena.Dossett@jefferson.kyschools.us