1. Deputy Command of Medicine

2.  Standard TAD & DOD Outside Funded: ◦ Requests must be in the Deputy’s Office at least 30 days prior to proceed date, 60 days if traveling after 01 JUN  Non-DOD Funded TAD: ◦ Request must be routed through the JAG Office at least 45 days prior to proceed date. ◦ Who May Submit TAD? ◦ The ONLY individual authorized to submit a TAD Package through the Directorate are the Department Administrators. These people have the corporate knowledge to ensure TAD is submitted properly.

3.  The following positions have been allocated funding: ◦ Active Duty and NSPS Doctors, Physician Assistants, and Nurse Practitioners.  The following personnel are NOT funded. These individuals may receive TAD at the expense of funded personnel: ◦ Civilian Technicians, LPN’s, Corpsmen, and other support staff.  Contractors are NOT authorized TAD.

4.  Active Duty: ◦ Must have at least 6 months of obligated service AFTER travel date.  Civilian Staff  Civilian Staff: ◦ TAD, including travel, must be during normal work day/work hours only – no overtime or comp time for travel or conference. ◦ AWS schedules convert to normal 8hr day/40 hr week during TAD. ◦ Must have been employed at NNMC at least 6 months prior to proceed date.

5.  Exceptions may apply on a case by case basis.  1 (one) CME/CE request per person per fiscal year  No more than 5 working days (inclusive of conference AND travel) per fiscal year  No more than $3,000 inclusive (travel, per diem, fees, misc)/Provider (Licensed Independent Practitioners)/Specialists  No more than $1,500 inclusive (travel, per diem, fees, misc)/ RN / HM / ADMIN  No Rental Cars  CONUS only

6.  Please Note: Under CR, funding is based off last year’s Directorate allocations and this years percentage of Providers.  Funding: ◦ When/If the annual budget is exhausted:  Your Dept may request funding from other Dept’s.  If they fund your TAD, include a copy of the email in the TAD package.  If still unable to receive funding, a request may be submitted to Dr. Florentino with a written request to fund the TAD.

7.  All conference fees must be prepaid by Fiscal Dept personnel via Government Purchase Card (319-8294)  If circumstances require personal pre- payment of conference fees, the Traveler MUST have Director approval for pre- payment to be eligible for reimbursement.  Complete Registration Fee Pre-approval Form and route with package.  Individual issued Government Travel Card (GTC) must NOT be used for payment of fees.

8.  Acceptance for Non-Federal Travel Expenses “NNMC Gift Fund” must be submitted 6 weeks in advance, with all the basic TAD requirements including the following: ◦ NNMC Gift Fund Travel Form (NATNAVMEDCENINST 4001.2B) ◦ Proffer letter

9.  Funded TAD by another Command must be submitted with all the basic TAD requirements with the following information: ◦ (POC) from the other command. ◦ (LOA) Line of accounting must be attached with the package. ◦ Documentation (email) and POC of command funding the travel.

10.  Complete all demographic information on the TAD worksheet: ◦ Destination: Be specific; address required ◦ Transportation: POV allowance is.51 cents/mile (Note: government will only pay up to the maximum cost of air travel). To estimate this cost, use: http://www.defensetravel.dod.mil/site/otherratesM ile.cfm http://www.defensetravel.dod.mil/site/otherratesM ile.cfm ◦ Estimated air ticket cost utilize (Select the cheapest fair, not the most convenient): http://apps.fas.gsa.gov/citypairs/search/ http://apps.fas.gsa.gov/citypairs/search/

11. ◦ Estimated per diem cost utilize: http://www.defensetravel.dod.mil/perdiem/perdie mrates.htmlEBSITE http://www.defensetravel.dod.mil/perdiem/perdie mrates.htmlEBSITE ◦ Remember: Out of area Per Diem is authorized one day before, and after, a (full day) conference. These two days are rated at 75% of the Per Diem rate for his/her destination ◦ Include supporting documents for conference (i.e. conference name, date, location & fees). ◦ First time travelers must submit the following to the TAD office: Citi application, statement of understanding, and travel charge card training certificate: http://www.cards.citidirect.comhttp://www.cards.citidirect.com ◦ Keep a complete copy of TAD package

12.  Approximately 1 week prior to execution of TAD contact Resources to confirm registration: ◦ Susi Greene 319-8294 ◦ Ken Junious 295-0241  You should receive travel orders via email 2 days prior to travel. For airline ticket status contact: ◦ NNMC TAD office 319-4898 ◦ Emergencies contact 1-800-359-9999

13. Reconciled Amount from previous quarter Project/Allocated Amount from Initial TAD request Please note: These numbers are reconciled once per fiscal Quarter and may fluctuate. This spreadsheet may be located on the Directorate Site Map under “Healthy Clinic Reports” and “Budget/TAD”. Amount left in FY TAD Budget (Please note, this number changes based on reconciliation )

14. Name of Conference and other pertinent info. Obligated = Projection From TAD Request Expended= Actual Amount Spent At some point, these will read “Recon”. This means the amount has been reconciled and has been accounted for in the “Total Cost Obligated” Column