1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Dana Director Date: September 17, 2015 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: OCTRI Office of International Affairs (OIA) TTBD OPAM RATE ORIO SVPR Research & Academic HR USR CTO RFDS Q & A Dana Director 2

3. OCTRI –Oregon Clinical & Translational Research Institute 3

4. OCTRI: Oregon Clinical & Translational Research Institute Darlene Kitterman Industry-sponsored Clinical Trial Indirect Cost Rate Increasing from 25% to 28%. Effective for all industry sponsored clinical trials created in eCRIS on or after 10/1/15. Indirect cost recovery from the increase to directly support clinical trial contracting resources. 4

5. Questions? Contact OCTRI 503-494-7601 OCTRI Website 5 OCTRI: Oregon Clinical & Translational Research Institute

6. OIA –Office of International Affairs 6

7. OIA: Office of International Affairs Alison Roache Jones, J.D. Do you currently have employees working under OPT STEM extension authorizations? If so, please send their names and e-mail addresses to Molly Clasen at: clasenm@ohsu.educlasenm@ohsu.edu 7

8. Alison Roache Jones, J.D. OIA: Office of International Affairs Due to a recent Federal court case, there may be significant changes to OPT STEM extension regulations in early 2016. We are monitoring the situation and will advise OPT STEM extension employees and their departments of any new developments. 8

9. Questions? Office of International Affairs oia@ohsu.edu 503-418-0825 OIA online 9 Alison Roache Jones, J.D. OIA: Office of International Affairs

10. TTBD –Technology Transfer and Business Development 10

11. Introducing Brendan Rauw, MBA, CLP New Vice President for TTBD TTBD: Technology Transfer and Business Development Andrew Watson 11

12. Save the date: 2015 TTBD Awards When: Monday, October 19, 2015 5-8pm Where: Collaborative Life Sciences Building, room 3A001 Registration is freeRegistration is free! Arthur Vandenbark, PhD 2014 Technology Transfer Achievement Award Recipient 12 TTBD: Technology Transfer and Business Development Andrew Watson

13. Help is on the way… new Contract Triage Analyst starts September 28 th Role: Triage contacts: identify and refer to correct contracting unit for review and process Develop a unified workflow map for all contracting office routing Contracting process improvement Provide training and education opportunities across the university 13 TTBD: Technology Transfer and Business Development Andrew Watson

14. Questions? Contact TTBD techmgmt@ohsu.edu 503-494-8200 TTBD online 14 TTBD: Technology Transfer and Business Development

15. OPAM - Office of Proposal & Award Management 15

16. OPAM: Office of Proposal & Award Management Deb Golden-Eppelein Deb Golden-Eppelein goldenep 4-4853 Charlie Resare resare 4-2536 Policy Effort Hope Asana asanah 4-6984 Kellie Guentert guentert 4-5438 Aric Dutelle dutelle 4-7033 Pre-Award Maria Chitsaz chitsaz 8-4430 Travis Dewey deweyt 4-6137 Robin Feidelson cutlerr 4-3939 Lisa Fitzpatrick fitzpatl 4-8923 Gavin Hamilton hamiltga 4-5933 Jason Jaworski jaworski 4-7264 Valerie Mansur mansurv 4-4854 Jerry Robertson roberjer 4-0627 Lisa Simmons simmonli 4-2381 Neil Unger ungern 4-6399 Pat Cloteaux cloteaux 4-6313 Post-Award Jim Ehmann ehmannj 8-0485 Rick Goranflo goranflo 4-9787 Jerry Grabner grabnerj 4-6827 Shawn Gransbery gransber 4-4829 Lin Ma mli 4-7316 Robin Murphy murphro 4-2828 Kim Petersen petersek 4-2725 Tina Schmeltzer schmeltz 8-2349 Katie Simpson simpsoka 4-5826 Doris Turner turnerdo 4-9810 Matt Ziltener ziltener 4-0710 Vacant Holly Lloyd lloydh 4-8067 Financial & Administrative Ops Ops Supervisor Setup Julian Bowman bowmaju 4-1597 Becky Brown brownr 4-1884 Leann Simpson simpsonl 4-6502 Subout Teresa Barney barneyt 4-1885 Jen Michaud michaud 4-2379 Fadi Opgenorth opgenorf 4-0525 Admin Angelica Dominguez dominang 8-4884 Durlene Mayfield mayfiedu 4-4851 Award Revenue Stella Lanausse lanausse 4-4850 Elnis Myles mylese 4-0683 Erica Ponton ponton 4-0124 Accounting Specialist Cari Benveniste gandruca 4-3786 Process Improvement Systems Supervisor OGA Carol Houser houserc 4-9289 Gage Hymas humasg 4-1365 InfoEd Maksim Ginesin ginesinm 4-7392 Danny Stockdale stockdal 8-4432 InfoEd Analyst 16

17. OPAM: Office of Proposal & Award Management Welcome Robin! Robin Feidelson recently joined our office from Surgery. She is currently training and will soon be assigned departments. Aric Dutelle 17

18. OPAM: Office of Proposal & Award Management Updated Service Level Understanding It’s not novel. It’s not new. It’s just improved! OPAM, along with assistance from departmental representatives throughout the Institution, has arrived at an updated Service Level Understanding (SLU). This will go into effect October 6, 2015. Aric Dutelle 18

19. OPAM: Office of Proposal & Award Management Purposes of the SLU Describe Pre-award services to be provided by OPAM to Research Departments and Units (RDU) at OHSU. Identify performance expectations for Pre-award Services offered by OPAM. Identify obligations and responsibilities of the RDU to permit OPAM to meet its stated performance expectations. Aric Dutelle 19

20. OPAM: Office of Proposal & Award Management It was time for an update… Previous version of SLU was from 2006. 1637 sponsor submissions during last fiscal year. Of those, 52% were reviewed and submitted 0-3 days prior to the sponsor deadline. Aric Dutelle 20

21. OPAM: Office of Proposal & Award Management Two Levels of Review Under the revamped SLU, there will be two levels of OPAM review available to RDU regarding sponsored program submissions. In-depth 10-Day prior to submission review Limited 3-Day prior to submission review Aric Dutelle 21

22. OPAM: Office of Proposal & Award Management Met the SLU: 10 Day Review If the RDU routes the submission to OPAM in a timely fashion (10 days or more prior to requested sponsor deadline) then there will be a thorough review which will encompass competitive aspects, sponsor-required components, and institutional liability and commitments. Aric Dutelle 22

23. OPAM: Office of Proposal & Award Management Did Not Meet the SLU: 3 Day Review If routed to OPAM between 3 to 9 days prior to sponsor deadline (instead of requested 10 days prior), submission will only be reviewed for a short list of items which involve commitments by the Institution or liability incurred by the Institution. Items which lend to competitiveness of the submission (formatting, ancillary documentation, etc.) will be the responsibility of the RDU and PI to have checked, as there will not be sufficient time for OPAM to conduct a thorough review. Aric Dutelle 23

24. OPAM: Office of Proposal & Award Management OPAM will be using InfoEd to track timeliness of submissions relating to the SLU. For a detailed look at roles and responsibilities associated with the updated SLU, and the SLU time table, please see “Important Links”Important Links Aric Dutelle 24

25. OPAM: Office of Proposal & Award Management Questions? For questions on the updated SLU, join OPAM Pre-award for a information session to be held October 14 th, from 1-2pm, in CHH 3171. If you are unable to attended and have questions, please contact the OPAM Pre-award Manager, Aric Dutelle, at dutelle@ohsu.edu or 4-7033.dutelle@ohsu.edu Aric Dutelle 25

26. OPAM: Office of Proposal & Award Management Electronic Departmental Award Checklist (eDAC) Generated from Cognos – InfoEd, eCOI, Big Brain, eventually eIRB and eIACUC. Will only display information that is relevant to that PPQ or award. New section – Personnel Effort Commitments displays previously committed effort of individuals listed in InfoEd. Cari Benveniste 26

27. OPAM: Office of Proposal & Award Management OPAM O2 New site go live – October 15 th (or sooner!) Developed by OPAM and departmental staff 3 goals – Customer focused, Easy to use, Sustainable Organized according to the award lifecycle 110 pages of content – HUGE resource Cari Benveniste 27

28. OPAM: Office of Proposal & Award Management OPAM O2 New site go live – October 15 th (or sooner!) Developed by OPAM and departmental staff 3 goals – Customer focused, Easy to use, Sustainable Organized according to the award lifecycle 110 pages of content – HUGE resource Cari Benveniste 28

29. OPAM: Office of Proposal & Award Management Cari Benveniste 29

30. OPAM: Office of Proposal & Award Management Cari Benveniste 30

31. OPAM: Office of Proposal & Award Management Want a Sneak Peek of OPAM on O2? Email: Cari Benveniste gandruca@ohsu.edu Cari Benveniste 31

32. Questions? OPAM Central: orserv@ohsu.edu 4-7784 OPAM online OPAM: Office of Proposal & Award Management 32

33. RATE – Research Administration Training & Education 33

34. RATE : Research Administration Training & Education Margaret Gardner October classes RDA 101: Introduction to Research Administration Thursday, October 8 th, 9:30 to 11:30 a.m., Bancroft Building Essentials of Grant Administration 3 Tuesdays, October 6 th, 13 th, 20 th 1:30 to 4:30 p.m., CHH 3171 (1a) Pre-award Focus: Federal Budget Basics Tuesday, October 27 th, 1:30 to 3:30 p.m., CHH 3171 (1a) Enroll through Compass. Compass 34

35. Questions? rate@ohsu.edu 503-494-8990 RATE Website RATE : Research Administration Training & Education Margaret Gardner 35

36. ORIO –OHSU Research Integrity Office 36

37. New eIRB Update Went live Wednesday, August 5 th ! Update: New studies only Migration of existing studies on hold Continue to work in current system until notified We are now conducting migration testing validation Keep your eyes open for updates! ORIO IRB: Institutional Review Board David Holmgren 37

38. IRB Brown Bag Special Series eIRB Upgrade – Demo Thursday, September 24 th 11:30 a.m. to 12:30 p.m. in OHS 8B60 Are you involved with Human Subjects research? We will be giving an overall demonstration of the new eIRB system. Bring your questions! ORIO IRB: Institutional Review Board David Holmgren 38

39. IRB Classroom Training* 11:30 to 12:30 p.m. in CHH 3178 Introduction to IRB September 17 th (Today!) Thursday, October 15 th IRB Q&A Thursday, October 1 st *Register through Compass, more info here.Compasshere ORIO IRB: Institutional Review Board David Holmgren 39

40. Questions? David Holmgren, IRB Manager holmgred@ohsu.edu 503-880-9126 www.ohsu.edu/researchintegrity 40 ORIO IRB: Institutional Review Board

41. 2015 Research Safety Fair EHRS is hosting its annual Research Safety Fair. Please join us in this exciting event dedicated to enhance safety culture at OHSU. October 9 th, 2015: 10AM – 2PM Richard Jones Hall Atrium and Lecture Halls 4340 & 4320 OIO EHRS: Environmental Health & Radiation Safety April Karr 41

42. 2015 Research Safety Fair Presentations, Booths & Vendors! See the Research News post for details here.here Stop by Portland Fire and Rescue’s Hazmat truck, outside of RJH (follow signage). Food and drinks will be served!!! OIO EHRS: Environmental Health & Radiation Safety April Karr 42

43. 43 Questions? April Karr, Lab Safety Adv. karra@ohsu.edu 503-418-2247 OIO EHRS: Environmental Health & Radiation Safety

44. Wrap Up Q & A Next RAIN Meeting October 15, 2015, 9:30 – 11:00 a.m. UHS 8B60 Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone 44