1. F ORT V ALLEY S TATE University FALL 2009 DIRECTORS TRAINING & UPDATES DECEMBER 8, 2009

2. 2 Training Agenda 9:00 Policy/Procedures Ethics Training Defibrillator Program Adp 9:45 Budget (Carter) 10:00 Admissions Update (Coley) 10:20 Financial Aid Update (Nimes) 10:40 Environmental Issues (Jones) 11:00 Gifts and Solicitations (Carter/Williams) 11:30 Security Awareness (Morgan F ORT V ALLEY S TATE University

3. F ORT V ALLEY S TATE FVSU by the Numbers Non Paid Associates 5 Benefited Monthly 288 Benefited Bi Weekly 234 Benefited Faculty 159 Part Time Bi Weekly 335 Part Time Faculty 108 Students 485 Graduate Assistants 28 2009 Total Employees:1642 3

4. F ORT V ALLEY S TATE University Dates to Remember Annual Performance Evaluations: January 26 – February 26, 2010 Annual Administrative Retreat : June 3-5, 2010 Location: Callaway Gardens You are expected to clear your calendars for this event. Those scheduled to attend will be required to be there the entire time period. If you leave the retreat early, you will be responsible the cost of the room. 4

5. F ORT V ALLEY S TATE University Ethics Training The BOR has instituted a mandatory ethics training class that each employee must take before June 30, 2010. Online classes will begin in January 2010 by department A Final Score of less than 80% requires that the assessment be re-taken. ???Those persons in your departments who are not computer savvy???? Must attend a class and pass the test. 5

6. F ORT V ALLEY S TATE University Campus Events Management Donald Moore - Campus Events Manager Any non academic event scheduled outside of the Pettigrew Center or Hendrick’s House should be scheduled through him. Includes events on the lawn, and all off campus locations. Responsibility will include coordination with campus police, Sodexo, plant operations and others as needed. As well as collect all associated fees. 6

7. F ORT V ALLEY S TATE University Campus Events Management Events without the proper approval will be closed down by Campus Police Events where admission requires the payment of fees requires coordination with Accounting services. -Tickets 7

8. F ORT V ALLEY S TATE University Outside Employment Vs. Outside Activity State employee can only work for one state entity at a time. If you hire a person who works for any other state of Georgia entity, they must be hired using the Agreement Between Institutions. Payment is made via a purchase request and is sent to the primary institution Please ensure a copy of the approved form is filed with HR 8

9. F ORT V ALLEY S TATE University Outside Employment Vs. Outside Activity Request to Engage in Outside Activities Form Any FVSU employee who has employment outside of his/her position at FVSU must complete this form. FVSU must ensure there is no conflict between the two A copy of the approved form is filed in the employees personnel file in HR 9

10. F ORT V ALLEY S TATE University Background Investigation Policy Condition of employment with any institution of the University System of Georgia Offers of employment shall be conditional pending the result of : A state and federal criminal history check covering a minimum of seven (7) years; A social security number check; and For all professional, faculty and academic positions, an academic credentials check. 10

11. F ORT V ALLEY S TATE University Background Investigation Policy Sensitive Positions are those that involve interaction with children, after-hours access to facilities, access to financial resources or that have been otherwise identified by the hiring official to require a more extensive background investigation: Credit check Sexual Predator Registries 11

12. F ORT V ALLEY S TATE University Arrests and Convictions Any current employee Arrested Convicted (other than a minor traffic offense) Must report incident to the Office of Human Resources within 72 hours. Failure to report may result in appropriate disciplinary action, including termination of employment 12

13. F ORT V ALLEY S TATE University Vehicles 13 An analysis of the accidents in state of Georgia vehicles showed an alarming number of fender benders due to sloppy driving.

14. F ORT V ALLEY S TATE University Vehicles 14 All Vehicles must be clearly marked (no faded decals) Only state employees (does not include students) may operate a vehicle Must be at least 21 years of age to operate an FVSU vehicle

15. F ORT V ALLEY S TATE University Vehicles 15 Contractors are not authorized to drive state vehicles except when specifically authorized by state law. Golf carts are not considers vehicles Utility vehicles that can exceed 15 mph are (gas card?)

16. F ORT V ALLEY S TATE University Vehicles 16 All drivers must undergo a driver’s license check every 12 months. 100% drivers’ license checks will be done by December 31, 2009. Authorized business use: see list Unauthorized business use: See list

17. FVSU Defibrillator Program 17 Wall Cabinet With Alarm Wall Mounting Bracket Grab N Run Soft Carrying Case Soft Carrying Case

18. F ORT V ALLEY S TATE University ADP 17

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20. F ORT V ALLEY S TATE University ADP 25

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22. F ORT V ALLEY S TATE University ADP 20 Electronic hiring process will begin in January 2010 using ADP. College work study Student Assistants Graduate Students April/May 2010 Summer Faculty Temporary Summer Employees July 2010 All remaining hiring processes

23. F ORT V ALLEY S TATE University ADP 21 Electronic hiring process will begin in January 2010 using ADP. December Test Departments Head Start OIT (Student Technology) Wild Cat Commons

24. F ORT V ALLEY S TATE University ADP 22 Work Flow Hiring/Terminations College Work StudyStudents Financial Aid HR/Payroll Student Assistants Department Financial Aid Registrar’s Office External Affairs HR

25. F ORT V ALLEY S TATE University ADP 23 Work Flow Hiring/Terminations Graduate Assistants Department (Dr. Holloway) Financial Aid Registrar’s Office External Affairs HR

26. F ORT V ALLEY S TATE University ADP 24 Work Flow Hiring/Terminations Regular/Temporary Employees Department Divisional VP Budget HR

27. F ORT V ALLEY S TATE University ADP 25 Work Flow Hiring/Terminations Grant Funded Regular/Temporary Employees Department External Affairs Divisional VP Budget HR

28. F ORT V ALLEY S TATE University ADP 17

29. This has been a production of Dr. Dwayne M. Crew Business & Finance at The Fort Valley State University Janie Carter-Jackson Barbara Humphries Johnny Nimes Sam Ellison Donovan Coley Brenda Jones Ken Morgan Dr. Melody Carter Arletha Williams Donald Moore Michael Ort You Pettigrew Center Budget1 Budget2 Financial Aid1 Financial Aid 2 Admissions Environmental Campus Police External Affairs External Affairs2 Campus Events Cintas Supporting Role